HomeMy WebLinkAbout22B - AWARD PO BACKHOE LOADER TRACTORREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 21, 2017
TITLE:
AWARD PURCHASE ORDER TO
SONSRAY MACHINERY, LLC, FOR
A BACKHOE LOADER TRACTOR
(SPEC. NO. 17-097)
(STRATEGIC PLAN NO. 6,2)
CITY 1ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Sonsray Machinery, LLC, for
the procurement of one backhoe loader tractor in the amount of $133,880 plus a contingency of
$6,700, for a total amount not to exceed $140,580, subject to nonsubstantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new
backhoe tractor to replace an older unit that is over 20 years old and is consistently having
mechanical issues due to its age. The tractor is used by the Water Resources maintenance staff
for water line replacements and repairs throughout the City.
The Notice Inviting Bids was advertised on August 23, 2017, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
9 Vendors notified
5 Vendors downloaded the bid packet
4 Bids received
0 Bids received from Santa Ana vendors
The bids were opened on September 21, 2017, and evaluated (Exhibit 1). The bid from Sonsray
Machinery, LLC, is responsive to the specifications and meets the City's requirements. To allow
for unanticipated charges, a $6,700 contingency has been included in the award amount.
2213-1
Contract Award for Backhoe Loader Tractor
November 21, 2017
Page 2
If approved, delivery is expected within 180 days.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $140,580 are available in FY 2017-18 Water Systems Maintenance account
(No. 06017641-66400).
Fred Mousavipour
Executive Director
Public Works Agency
FM/CL/sp
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Executive Director
Finance and Management Services Agency
228-2
ABSTRACT OF BIDS
BACKHOE LOADER TRACTOR (17
EXHIBIT 1
22B-3
Coastline
Sonsray
Yale/Chase
Equipment
Quinn Company
Machinery, LLC
Equipment and
Bidder.
Services, Inc.
Location
Long Beach
Foothill Ranch
Santa Fe Springs
Fontana
Terms
Net 30
Net 45
Net 30
not provided
Delivery
180 days
120 days
120-180 days
not provided
Total Price
$141,238.39
$154,009.23
$133,877.16
$136,672.72
EXHIBIT 1
22B-3
22B-4