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Home My WebLink About25A - AGMT AMND TO ILLUMINATION WISE HEARTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 21, 2017 TITLE: APPROVE AMENDMENTS TO SUBRECIPIENT AGREEMENTS WITH ILLUMINATION FOUNDATION, WISE PLACE AND SANTA ANA POLICE DEPARTMENT HEART PROGRAM (STRATEGIC PLAN NO. 5, 6) APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO I (� FILE NUMBER CITYVAANAGER RECOMMENDED ACTION Authorize the City Manager and the Clerk of the Council to execute amendments to a memorandum of understanding and agreements with the Emergency Solutions Grant subrecipient providers, increasing the amounts of the agreements for program year July 1, 2017 — June 30, 2018 by the following amounts, subject to non -substantive changes approved by the City Manager and City Attorney: Illumination Foundation — increase agreement by $60,975.81 in additional funds to target and house individuals directly from the Plaza of the Flags, for a total not to exceed $207,129.81. The program focus and goals are to stabilize individuals with wrap-around case management services, provide bridge housing and/or shared housing assistance and seek permanent housing; WISEPlace — increase agreement by $7,000 for additional outreach services to single women at the Plaza of the Flags for a total not to exceed $30,654; • Santa Ana Police Department HEART Program — increase memorandum of understanding by $2,500 in additional funds to purchase bus tickets and an E -Z Up canopy for outreach services in the Civic Center, for a total not to exceed $47,654. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION RECOMMENDATION At its regular meeting on October 25, 2017, the Community Redevelopment and Housing Commission (CRHC) recommended that the City Council approve the amendments to subrecipient agreements with Illumination Foundation, WISE Place and the Santa Ana Police Department HEART Program by a vote of 6:0 (de Leon absent). 25A-1 Amendments to Subrecipient Agreements November 21, 2017 Page 2 DISCUSSION On April 18, 2017, the City Council authorized the City Manager and the Clerk of the Council to execute a memorandum of understanding with the Santa Ana Police Department and agreements with non-profit organizations and the City as part of the 2017-2018 Emergency Solutions Grant (ESG) Program allocation to provide housing assistance activities to serve Santa Ana residents experiencing homelessness. Following that allocation, on September 19, 2017, City Council directed staff to further invest in connecting and increasing non-profit and faith -based services available to assist in responding to the City's homeless crisis. At the close of fiscal year 2016-2017, unspent funds from ESG Program recipients totaling $50,321.81 were recaptured for redistribution. In addition, one non-profit organization returned their fiscal year 2017-2018 award of $20,154. In an effort to provide housing for chronically homeless individuals residing in the Civic Center area, staff has researched various solutions and best practices. As a result of this research and feedback from case managers and HEART program officers working directly in the Civic Center, staff recommends reallocating fiscal year 2017-2018 returned funds and fiscal year 2016-2017 unspent funds to Illumination Foundation, WISEPlace and the Santa Ana Police Department HEART Program to expand services to homeless individuals in the Plaza of the Flags. The Plaza of the Flags has become a gathering point for individuals who are either unwilling or unable to meet shelter requirements (e.g. service resistant individuals). For this reason, the goal of this strategic reallocation of funds is to meet people where they are and to provide a path to housing for the most vulnerable or chronically homeless individuals. Once housed, the program operators will work with participants to maintain successful tenancy, comply with the lease and adjust to their new environment. While these individuals are provided wrap-around assistance to be stabilized, program operators will seek permanent accommodations. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #6, (Focus projects and programs on improving the health and wellness of all residents). FISCAL IMPACT The Emergency Solutions Grant funds will be carried forward from FY 2016-2017 to FY 2017-2018 in the amount of $50,321.81 in account no. 13518785-69135 for expenditure in FY 2017-2018 and the $20,154 is available and budgeted in account no. 13518785-69135 in FY 2017-2018. Robert M. Zur Sede Interim Executive riector Community Development Agency APPROVED AS TO FUNDS AND ACCOUNTS: S�jSt>rbt� '>c tt� Francisco Gutierrez a,q� Executive Director Finance and Management Services Agency Exhibits: 1. Amendments to Subrecipient Agreements 2. Amendment to Subrecipient Memorandum of Understanding 25A-2 Exhibit 1 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND ILLUMINATION FOUNDATION (24 CFR Parts 91 and 576) THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT AGREEMENT is entered into this —day of November, 2017, by said between the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"), and ILLUMINATION FOUNDATION, a California nonprofit organization ("Subrecipient'). RECITALS A, On -June. 22, 2017, the City entered into an Emergency Solutions Grant Subrecipient Agreement #A-2017-072-03 with Illumination Foundation to provide Emergency Funds from the United States Department of Housing and urban Development (HUD) to be used in the operation of an emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana ("said Agreement'). B. In accordance with the terms and conditions of said Agreement, the parties desire to amend to increase funds to the Subrecipient, which need to be spent by June 30, 2018. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terns and conditions of said Agreement, except as herein modified, the parties agree as follows: 1. Paragraph 5, shall be amended to increase funding to Subrecipient by $60,975.81, which includes: $21,000 in additional Street Outreach funds for a total of $67,000; $7,976 in new Shelter funds; and, $32,000 in additional Rapid Re -housing funds for a total of $77,000. The new total sum shall not exceed $207,129.81 in grant funding. 2. Section I, subsection A, shall be amended to add the specific tasks required of the additional funds to target and house individuals directly from the Plaza of the Flags. The program focus and goals are to stabilize individuals with wrap-around case management services, provide bridge housing and/or shared housing assistance and seek permanent housing, as detailed in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference. 3. Section HI, shall be, amended to increase funding to Subrecipient by $60,975.81, for a total sura not to exceed $207,129.81. Subrecipient's new budget for these additional funds is attached hereto as Exhibit B and incorporated herein by reference, 4, Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. 25A-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: MARTA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: CITY OF SANTA ANA RAUL GODINEZ II City Manager SUBRECIPIENT: By: RF Name: Paul Cho AUssWtant itYAttorney Title: CFO Tax ID# 71-1047686 DUNS# 829919047 RECOMMENDED FOR APPROVAL: ROBERT ZUR SCHMIEDE Acting Executive Director Community Development Agency 25A-4 i i Name of Organization City of Santa Ana Scope of Work Illumination Foundation Name of Funded Program Plaza of Flags Pilot Annual Accomplishment Goal I. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program named above, during the 12 -month contract period. 50 Participants U. Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the 12 -month contract period. 20 Participants Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. Illumination Foundation, in partnership with the Santa Ana Police Department's HEART Team, will target up to 20 homeless individuals who currently reside in the City of Santa Ana's Plaza of The Flags for engagement in supportive services and possible placement into Rapid Rehousing. With the support of the City of Santa Ana ESG funds, Illumination will aim to house clients in Micro -Community shared housing environments with the goal on long term housing stablization. Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12 -month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. If Quarter 1: July 1 - September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 -March 31 Quarter 4: April 1 -June 30 Schedule of Invoicine Estimate the amount of grant funds to be Quarter 1: July 1 - September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 Participants Participants 20 1 Total unduplicated Santa Ana Participants to be served the 12 -month contract period on a quarterly basis. 25A-5 8 60,975.81 Total Grant " e quarterly request add up to grant amount Exhibit A 25A-6 ESG Final Budget Organization Name Illumination Foundation Program Name Plaza of Flags Pilot - Rapid Re -Housing Expenditures LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount 0 ■ '29A17 1 55 HousingRelocation StabilizationF Financlal - Rent Deposit RMI ' • •• RentalUtility Application '� ack`. , rF�.�x"'r �t 1/1 111 Moving Costs I =10 • ,i`'��i i ice: "�„ 0`i9R�NINE M • ��`°3;�.s/�o � 1 111 LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount 0 ■ '29A17 Organization Name Program Name ESG Final Budget Illumination Foundation Plaza of Flags Pilot - Outreach Expenditures LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount . M ,Ipr`� d'.pSi by�.Fy"$A.x?�FfYnIY.\ i)ny 'Emergency p'.hAZ.5_A,Y<k11i5,lka. - z"' + L Y y Transportation • ray .i I=40L LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Amount Exhibit 1 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND WISEPLACE (24 CFR Parts 91 and 576) THIS FIRST AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT AGREEMENT is entered into this — day of November, 2017, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"), and WISEPlace, a California nonprofit organization ("Subrecipient"). RECITALS A. On June 22, 2017, the City entered into an Emergency Solutions Grant Subrecipient Agreement #A-2017-072-04 with WISEPlace to provide Emergency Funds from the United States Department of Housing and urban Development (HUD) to be used in the operation of an emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana ("said Agreement"). B. In accordance with the terms and conditions of said Agreement, the parties desire to amend to increase funds to the Subrecipient, which need to be spent by June 30, 2018, NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows; 1. Paragraph 5, shall be amended to increase funding to Subrecipient by $7,000,00 in new Outreach Funds for the Plaza of the Flags Project, The new total sum shall not exceed $30,654.00 in grant funding. 2, Section I, subsection A, shall be amended to add the specific tasks required of the new funds to target single women at the Plaza of the Flags, as detailed in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference, 3, Section IF, shall be amended to increase funding to Subrecipient by $7,000,00, for a total sum not to exceed $30,654.00. Subrecipicnt's budget for these new funds is attached hereto as Exhibit B and incorporated herein by reference. 4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. 25A-10 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST, MARIA D. I3MAR Clerk of the Council APPROVED AS TO FORM: CITY OF SANTA ANA RAUL GODINEZ II City Manager SUBRECIPIENT: By: TAi :. Kathleen Davis Bowman ut Ci Attorney Title. Executive Director Tax ID# 95-1684796 DUNS# 002322894 RECOMMENDED FOR APPROVAL: ROBERT ZUR SCHMIEDE Acting Executive Director Community Development Agency 25A-11 City of Santa Ana Scope of Work Name of Organization Name of Funded Program Anuual Accomplishment Goal T. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program, named above, during the 12 -month contract period. 75 Participants 11 Number of ONLY unduplicated Santa Ana Paltloipants to be served by the flanded program, named above, during 'the 12 -month contract period, 775 Participants 1?rowam and Funding Description M. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period. What specific activities will be undertalcen during the contract period. Please be concise in your response. Only the viewable space will print. WISEPIace staff will setup a table/booth at the Plaza of the Flags for hours per day,1 day a week to gain trust, engage the women and others, and provide Information on resources available to them to get them to relocate from the Plaza. As an Incentive to engage and get access to the services, WISEPIace staff will offer a one day bus pass to anyone who engages in meaningful dialogue and makes a commitment to come to WISEPIace for employment group, recleve counseling or otherwise take advantage of WISEPIace resources, If Inhabitant of the Plaza proves that they have a Job Interview, the staff will also give them a bus pass to get to the interview. All Interactions and bus pass distribution will be documented, and outcomes recorded. acne{ duce or eertormance Estimate the number of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12 -month contract period per quarter, (Sntor number of new Santa Ana Participants served each quarter. If they were served in quarter 1 do not count them again in quarter 2) Quarter 1: July 1 - September 30�� 0 Participants Quarter 2: October 1 December 31 25 Particinants Quarter 3: January I -March 31 Quarter 4: April I -June 30 ' So.61kpf kyoicing Estimate file amount of grant fiords to Quarter 1: July 1 - September 30 Quarter 2: October I -December 31 Quarter 3: January I - March 31 Quarter 4: April i -June 30 unduplicated Santa Ana Participants to be served. during the 12 -month contract period on a quarterly basis. Grant 25A-12 ESG Final Budget Organization Name WISEPlace Program Name Plaza of the Flags Outreach Expenditures LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Gmnnnt SantaAna $ 7,000 Santa Ana ESG $ 23,654 Santa Ana CDBG $ 37,090 Foundations $ 150,000 Corporations $ 10,000 Individual Contributions $ 74,901 Events & Sponsorships $ 125,000 United Way $ 5,000 Social Enterprise $ 7.00 1 000 Program Fees $ 73,726 Total Funds for the Program $ 513,380 111-- 110,11, �IIWIWm • t • N'Y n m LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Program must equal Total Program Budget above) Source Gmnnnt SantaAna $ 7,000 Santa Ana ESG $ 23,654 Santa Ana CDBG $ 37,090 Foundations $ 150,000 Corporations $ 10,000 Individual Contributions $ 74,901 Events & Sponsorships $ 125,000 United Way $ 5,000 Social Enterprise $ 7.00 1 000 Program Fees $ 73,726 Total Funds for the Program $ 513,380 tXntl)It b 25A-13 25A-14 Exhibit 2 FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA POLICE DEPARTMENT (24 CFR Parts 91 and 576) THIS FIRST AMENDMENT TO THS EMERGENCY SOLUTIONS GRANT MEMORANDUM OF UNDERSTANDING is entered into this day of November, 2017, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California ("City"), and the Santa Ana Police Department ("Subrecipient"). RECITALS A, On July 1, 2017, the City entered into art Emergency Solutions Grant Memorandum of Understanding #A-2017-072-05 with the Santa Ana Police Department to provide Emergency Funds from the United States Department of Housing and urban Development GIUD) to be used in the operation of an emergency solution program for the homeless or at risk of homelessness of the City of Santa Ana ("said Agreement"). B. In accordance with the terms and conditions of said Agreement, the parties desire to amend to increase funds to the Subrecipient, which need to be spent by lune 30, 201,8, _ NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows; 1. Paragraph 5, shall be amended to increase funding to Subrecipient by $2,500.00 in additional Outreach Funds for the Plaza of the Flags Project. The new total sum shall not exceed $47,654:00=in grant funding. 2. Section I, subsection A, shall be amended to add the specific tasks required of the new funds to purchase bus tickets and EZ Up Canopy for outreach services in the Civic Center, as detailed in the Scope of Services attached hereto as .Exhibit A and incorporated herein by reference. 3. Section 1Il, shall be amended to increase funding to Subrecipient by $2,500.00, for a total sum not to exceed $47,654.00. Subrecipient's budget for these new funds is attached hereto as Exhibit B and incorporated herein by reference. 4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. 25A-15 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: Sonia IL-Carvalko CITY OF SANTA ANA RAUL GODINEZ II City Manager SUBRECIPIENT: By: Ast2n�CriA GE Name: DAVID VALENTIN ttorney Title: Acting Chief of Police Tax ID# 95-6000785 DUNS# 0831532470000 RECOMMENDED FOR.APPROVAL: ROBERT ZUR SCHMIEDE Acting Executive Director Community Development Agency 25A-16 City of Santa Ana Scope of Wor1c Name of Organization Name of Funded Program Annual Accomplishment Goal I. Total number of unduplicated Participants (Santa Ana and Non -Santa Ana participants) anticipated to be served by the funded program, named above, during the 12 -month contract period. 160 Participants 11, Number of ONLY unduplicated Santa Ana Participants to be served by the funded program, named above, during the 12 -month contract period. 160 Participants Program andFuudina Description M. Description of Work - In the space below, describe the program to be funded during the 12 -month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. Santa Ana Police officers will contact homeless people and attempt to provide the persons) with necessary resources. The various resources will include lodging, transportation, and social services. Utilizing County PERT team members. officers will also make an effort to assist those with mental health conditions. Through a collaborative approach, officerswill work the entire city In areas that are Impacted by calls forservice, citizen complaints, or noticeable encampments. Schedule ofPerformance Estimate the numbor of ONLY unduplicated Santa Ana participants to be served by the funded program during the 12 -month contract period per quarter. (Enter number of new Santa Ana Participants served each quarter. Quarter 1: July 1 - September 30 40 Participants Quarter 2: October 1- December 31 1 40 PHTrfininnnf4 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 Schedule of Invoioine Estimate the amount of grant funds to be Quarter 1: July 1- September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April l -Juno 30 40 Exhibit A unduplicated Santa Ana Participants to be sum, i2 -month contract period on a quarterly basis. Grant arterly request add up to grant amount 25A-17 ESG Flnal Budget Organization Name Program Name LIST ALL OTHER. PROGRAM FUNDS THAT HAVE BEEN SECURED Page 1 of 1 25A-18 FZtit. .�Y��.-��;�3�.i1 f►ii:lL'7ii '' ! 1 1 ! ' ! 1 1 1 i • �• LIST ALL OTHER. PROGRAM FUNDS THAT HAVE BEEN SECURED Page 1 of 1 25A-18