HomeMy WebLinkAbout25R - AGMT CENTER STREET URBAN GREENING DESIGNREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 5, 2017
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
APPROVE AGREEMENT WITH MS + MEGT
❑ As Recommended
FOR CENTER STREET URBAN GREENING
❑ As Amended
ARCHITECTURAL DESIGN
El Ordinance on 1s` Reading
ElOrdinance on 2 nd Reading
(PROJECT NO. 17-2674)
Resolution
❑ Resolution
(STRATEGIC PLAN NO. 6, 1G)
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITYIMANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute an agreement with MS + MEGT
to provide consulting architectural design services for the Center Street Urban Greening project,
for a two-year term beginning December 5, 2017, and expiring on December 4, 2019, with the
option for the City to grant up to two one-year renewal options exercisable by the City Manager
and the City Attorney, in the total amount not to exceed $83,110, which includes a 10 percent
contingency for additional design analysis in the amount of $7,555, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
Approval of this recommended action will allow staff to proceed with preparation of plans and
specifications (Contract Documents) for the project as identified in the FY 2016/17 Capital
Improvement Program. The Contract Documents will be used to competitively bid and construct
the project.
The Center Street Urban Greening project is located within Jerome Park, where a 500 -linear -foot
length of roadway, formerly Center Street, has been closed to vehicular traffic. The north -south
asphalt roadway currently divides the park and separates two sets of recreational ball fields. The
project scope of work involves removing and infilling the roadway to develop new open space
while tying together the two park areas and installing walkways, seating areas, lighting,
landscape, and irrigation.
In June 2017, the Public Works Agency released a Request for Proposals (RFP) inviting qualified
firms to submit proposals for architectural design services. The RFP was posted on the City
website and forwarded to local chapters of the American Society of Landscape Architects for
distribution to their membership.
2511-1
Agreement with MS + MEGT for Consulting Architectural Design Services
December 5, 2017
Page 2
In July 2017, eight proposals were received. The proposals were evaluated by personnel from
the Public Works Agency; the Parks, Recreation, and Community Services Agency; and the
Planning & Building Agency. Each firm was rated according to its firm/team experience,
understanding of need, relevant project experience, schedule, references, and proposed cost
and pricing data. The following is the list of the firms and their respective evaluation scores:
Rank
Firm
Score
1
MS + MEGT
94.2
2
Little Diversified Architectural Consulting
91.2
3
RHA Landscapes Architects, Planners, Inc.
84.7
4
RJM Design Group
84.3
5
Adams Streeter Civil Engineers
82.3
6
Stantec Consulting Services, Inc.
82.2
7
SALT Landscape Architects
81.5
8
BMLA Landscape Architecture
80.5
Based on the ranking and proposed fee, staff recommends that the top firm, MS + MEGT, be
retained to design the Center Street Urban Greening project for a fee in an amount not to exceed
$75,555, based on the schedule of rates and fees attached to the contract (Exhibit 2). Staff
requests authorization of a 10 percent design services contingency of $7,555, which results in the
total agreement amount not to exceed $83,110.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City
Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in
Coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds have been budgeted and are available for expenditure in the State Resources Agency
Grant Fund (Account No. 16113262-66220). Any unspent, encumbered balance will be carried
forward into subsequent fiscal years as needed to fulfill the agreement. Funds will be spent
according to the spending plan below:
25R-2
Agreement with MS + MEGT for Consulting Architectural Design Services
December 5, 2017
Page 3
Contract Period Fiscal Year Amount
FY 2017/18 (December — June) $75,555
FY 2018/19 (July —June) $3,778
FY 2019/20 (July — December) $3,777
TOTAL: $83,110
Executive Director
Public Works Agency
Gerardo Mouet
Executive Director
Parks, Recreation & Community Services
Agency
FM/WEG/SF
Exhibits: 1. Project Location Map
2. Agreement
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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EXHIBIT 1
SANTA ANA"
PROJECT 17-2674
_ p■ �pI /� CENTER STREET URBAN GREENING
PAGE 1 OF 1
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AGREEMENT TO PROVIDE DESIGN SERVICES FOR
THE CENTER STREET URBAN GREENING PROJECT
THIS AGREEMENT is made and entered into this 5th day of December, 2017 by and between
MS + MEGT ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On June 12, 2017, the City issued Request for Proposal No. 17-012, by which it
sought a consultant to provide architectural design services for the Center Street
Urban Greening Project.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 17-012 and attached as Exhibit A.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting fine in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that are described in Exhibit A. Consultant's
proposal is incorporated by reference as though fully set forth herein.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit B. The total sum
to be expended under the term of this Agreement shall not exceed $83,110. This
sum is comprised of (1) the base amount of $75,555 and (2) a 10% contingency in
the amount of $7,555 for additional design analysis to be elected at the City's sole
discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
Exhibit 2
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3. TERM
This Agreement shall commence on the date fust written above and terminate on December
4, 2019, unless terminated earlier in accordance with Section 16, below. The term of this
Agreement may be extended for up to two 1 -year periods upon a writing executed by the City
Manager and City Attorney.
4. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subconsultants to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subconsultant prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subconsultants, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
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Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in fall force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to famish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
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INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability; (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
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10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
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To Consultant: MS + MEGT
305 North Coast Highway, Suite T
Laguna Beach, CA 92651
Attn: MarjanehAfkhami
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein,
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy, No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
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16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate,
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement,
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
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this Agreement, and shall indemnify City frilly, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b: All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By; 4 7)1/, fi�
J n M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRED MOUSAVIPOUR
Executive Director, Public Works Agency
CITY OF SANTA ANA
RAUL GODINEZ
City Manager
CONSULTANT
Name:
Title:
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Appendix
ATTAC. MINT I
3C.OPE
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
CENTER STREET URBAN GREENING
RFP NO.: 17-012
Introduction and Background:
The project is located in the central part of Santa Ana at Jerome Park. The park is bordered by
Monte Vista Avenue to the north, McFadden Avenue to the south, and bisected by Center Street
which runs north -south through the middle.
The portion of Center Street which runs between Jerome Community Center and Monte Vista
Elementary School has been closed permanently and is where the project is to occur. This section
currently separates two sets of recreational ball fields.
The Scope of Work involves removal of approximately 33,000 square feet of asphalt paved street
and converting the area to passive landscaped open space. The project, as represented in the
concept plan and as outlined below under Consultant Responsibilities shall include the following
components:
• Street removal and infill
• Grading
• Permeable walkway installation
• Construction of rock bioswale
• California Friendly landscaping with drought tolerant properties
• Automatic dripirrigation system
• Site Amenities, including interpretive signage, benches, picnic tables, bike racks
• Drainage which utilizes "Low Impact Development' concepts with goal for full site
infiltration,
This project is funded with State of California, Natural Resources Agency grant funding, Total
Project Budget is approximately $500,000, which includes all Design and Construction activities.
City of Santa Ana RFP 17.012
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Consultant Responsibilities:
The Consultant's responsibilities include the following, and shall consist of the following project
tasks:
Consultant is responsible for providing all design and engineering as required for all components
within the project scope of work. This includes, but is not limited to, survey, civil engineering,
geotechnical investigation and report (for soils analysis), infiltration testing, electrical engineering.
Consultant shall provide review sets in .pdf format.
Final plans shall be provided in AutoCAD or N icrostation format, and .pdf format,
Task 1: Pre Design
Preliminary design shall include Kick-off meeting with City Staff to discuss scope of work, project
goals and objectives, potential elements and issues and schedule,
➢ Deliverables shall include (1) rendered concept plan,
Task 2: Design Development (50% plans)
Design development will involve the schematic development of plans based upon the approved
conceptual design plan, which shall include architectural, landscape architectural, civil engineering,
draft technical specifications and "opinion of estimated cost',
➢ Deliverables shall include a 50% set of plans, draft specification and "Opinion of Probable
Cost'.
Task 3: Construction Documents (90% and 100%plans)
Construction Documents (CDs) shall include finalizing approved deliverables from the Design
Development phase. This includes the provision of detailed engineering and construction drawings
that will serve as the basis for both bidding and construction by a general contractor.
➢ Deliverables shall include 90% and 100% plans, final technical specifications, and a
finalized "Opinion of Probable Cost",
Plans shall include, but are not limited to the following:
• Title Sheet
• Civil Engineering
o Site Erosion Plan
o Horizontal and Vertical Control Plan
o Grading And On -Site Drainage Plan
o Erosion Control Plan
• Landscape Architectural
o Site Layout/Construction Plans And Details
o Planting PIans/Details/Notes
o Irrigation Plans/Details/Calculations/Notes
City of Santa Ana RFP 17-012
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CENTER STREET URBAN GREENING PROJECT
Removal and Greening of Center Street
City of Santa Ana RFP 17-012
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Exhibit B
MS + MEGT Collaborative
Landscape Architecture I Urban Design I Planning
305 North Coast Hwy Suite T
Lacuna Beach CA 92651 ,
941.375.2523
July 17, 2017
City of Santa Ana
Public Works Agency;
20 Civic Center Plaza; 3rd Floor Reception, Ross Annex
Santa Ana, CA 92701
Attn.: Suzl Furjanic
Re: FEE PRPOSAL -Clty of Santa Ana Center Street Urban Greening, RFP 17-012
Dear Ms, Furjanic;
MS k MEGT Collaborative (MMC) Is pleased to submit this landscape Architecture services proposal for
the above-mentioned project. We have built a reputation on our strength in working with owners,
Architects and other consultants and we welcome this opportunity to work with the City of Santa Ana in
creating a high-quality project.
MMC has provided the following Fee proposal Including Sub -Consultants and potential expenses. MMC
reserves the right to use other Sub -consultants upon City's approval, should that deem necessary due to
unforeseen circumstances I.e. Deadline commitments due to work overload, Major changes In the
company etc.
A. Scope of work
The Scope of Work Involves removal of approximately 39,000 square feet of asphalt paved street
and converting the area to passive landscaped open space. The project, as represented in the concept
plan shall Include the following components:
1. Street removal and infill
2. Grading
3, Permeable walkway installation
4. Construction of rock blo-swale
5. California Friendly landscaping with drought tolerant properties
6. Automatic drip Irrigation system
7, Site Amenities, Including interpretive signage, benches, picnic tables, bike racks
8, Drainage which utilizes "Low Impact Development" concepts with goal for full site Infiltration.
Task I: Pre-Design/schematic Design
1. Kick off meeting with the client to discuss the project expectation, to discuss scope of work,
project, goals and objectives, potential elements, issues, schedule and general character of the
enhancements.
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2. Visit the site, Photograph and note the general character of the site and suitable areas for new
features.
3. Prepare concept pian to Include proposed plan, Images, plant materials, hardscape elements,
and Opinion of Probable cast for Landscape.
4, Civil Eng, to prepare Survey plan.
S. Present Concept plan for review and make revision to the plan per review meeting for approval
Deliverables shall include (1) rendered concept plan.
Task R: Design Development 50% Plans
Based upon the client approved Concept plan, prepare Design Development plans which shall Include
landscape architectural and civil engineering, to Include the following:
1. Review and Coordinate with civil engineer regarding layout, grading and drainage concepts,
2. Prepare hardscape layout design and propose paving material. selection, and landscape lighting.
3. Prepare major site elements details.
4. Develop site features plan with proposed elements selections.
S. Prepare planting pian with detailed plant legend.
6. Prepare Civil Erre. plans to Include: site Erosion, Horl2ontal vertical control Pan, LID/WQMP.
7. Geotech to commence tests, analysis and report.
B. Refine opinion of probable construction cost.
9. Draft specifications
Deliverables shall include a 50% set of plans, draft specification and "Opinion of Probable Cost'
Task III: Construction Documents (90% and 100%)
Based upon the client approved design development plans and estimated construction budgets, AR shall
prepare construction documents for the project, including the following;
1. Title Sheet.
2. Complete all Civil Engineering Pans (Site Erosion plan, Horizontal and Vertical Control plans,
Grading and Drainage, LiD/WQMP, Hydrology, Specifications)
3. Complete all Landscape Construction plans (Hardscape layout ad Details, Planting Plan and
Details, Irrigation Plan, Details, and Calculations, Site furnishing Plan and specs.)
4. Prepare a site -furnishing plan.
5, Site Electrical Plan and Calculations
6. Complete CSI format specifications
7. Final opinion of probable cost.
Technical Specifications
Technical specifications for all components listed above shall be provided by Consultant, ortheir Sub -
consultants, to the City In CSI (Construction Specifications Institute) format. City Staff will combine these
specifications with the City Boller Plate which together, will become the Project Manual.
Page 2 of 4
25R-20
Final Opinion of Probable Cost
Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans,
materials, systems, details of construction, and known or anticipated changes in the bidding market
relative to the project, Should project scope exceed available budget, project plans/speclflcatlons will be
phased as appropriate.
Plan Check & Permits; Plan process with Governmental agencies having jurisdiction over the project by
City Staff per RFP.
Construction drawings shall be submitted at 90% completion for constructabllity review by Public Works
Engineering Divlslon, and revised as directed, The 100% complete construction drawing package will then
be submitted for final City review and relevant Agencies, ConsVuctlon drawings shall be In accordance
with the 2013 California Building Code and the Americans with Disabilities Act and will also require
ravlew/approval by the City Planning and Building Agency, As a condition of plan check approval, plans
and specifications will be signed by a California licensed architect / landscape architect / civil engineer,
Task M Bid Advertisement, Construction Administration, Record Drawings;
Bid Advertisement
Consultant shall provide support to the City during the Bidding phase by assisting with questions, requests
for Information/clarification, or conflicts arising out of the bidding process. Consultant shall also attend
pre-bid meeting, If scheduled.
Construction Administration
Consultant shall provide support to the City during the Construction Administration phase by assisting
with questions, requests for Information/clarification, and/or reviewing submittals.
Record Drawings/ As-bullt Plans;
Upon construction completion, consultant shall Incorporate as -built Information, as provided by the
General Contractor, Into the drawing files to provide record drawings for City archives,
B. Compensation
MS+MEGT Collaborative
Task Pre -Design
Task II Design Development
Task III Construction Documents
Task IV Bid Advertisement, Construction
Administration, Record Drawings
SubTotal
Civil Engineer
Geotechnical Engineer
MEP Engineer
SubTotal
Total
Page 8 of 4
25R-21
$ 8,610
$12,900
$13,500
$ 3,930
$38,940
$19,000
$ 8,615
$ 6,000
$ 33,615
$7,2,555
Fees and reimbursable costs shall be billed monthly as a percentage of work completed or actual costs for
additional services and relmbursables as defined herein.
Reimbursable expenses are expenditures for the project made by MMC and consultants In the Interest of
the project plus an administrative fee of 10M, Reimbursable expenses Include, but are not limited to,
Travel expense, costs of reproduction, postage, services of professional consultants which cannot be
quantified at the time of contracting, ( Le. Agricultural soils analysis, Structural Eng.) and other, similar
project— related expenditures. Reimbursable expenses shall not exceed $3000 without prior approval by
Client.
C. Exclusions to Scope of Services and Additional Services/ City Resnonslb. hies
The city will be responsible for the following Items;
9 Providing copies of available plans and existing documentation on file.
k Providing standard City bollerplate specification.
Acting as a Ilalson with the appropriate decision making bodies, as necessary.
Furnish electronic design file with City title blocR and title sheet (24" x 36")
Process plans for governmental agency approvals havingjurisdlction overthe project.
Additional Services Include but are not limited to;
a) Work requested and or authorized by the Client not defined In the `Scope of Worie or
revisions and changes to Client approved drawings and the preparation of alternatives
or change orders requested by the Client.
b) Models, special renderings, promotlonal photography, special printing, special
equipment, special printed reports or publication, maps, and documents requested by
the Client.
Hourly Rates;
Monica Simpson Principal $150/hr
Marjaneh Afkhami Principal $120/hr
Deslgner/Drafting Associate/Staff $75-110/hr
D. Jurisdiction and Termination
MS + MEGT Collaborative maintains Professional Liability coverage for Its work and Is licensed In
the State of California under Landscape Architecture License If 3835,
We appreciate your consideration of our firm, and we look forward to working with you.
Yours truly,
Marjaneh Afkhaml, Principal
Page 4 of 4
25R-22
CITY OF SANTA ANA: RFP 17 -02 -Center Street Wan Greening AAS+IVIFGFCollaborative
Detailed Fee Schedule of the Proposed Costs
I. Pre- Design. Concept Plan Package
MS
$150/hr
20
MA
$120/hr
28
Staff
$75/1hr
30
12%
$.
8,610,00
II, Design Development -50%
MS
$150/hr
24
MA
$120/hr
40
Staff
$75/1hr
60
18%
$
12,900.00
.
Itl,Canstructlop.Document+100%
MS
$150/hr
14
MA
$120/1hr
45
Staff
$75/hr
80
19%
$
13,500,00
IV. Bid AdveetiseNment/Construction
MS
$150/hr
6
Administration%As. Built Plans
MA
$120/frr
14
Staff
$75/hr
18
12%
$
3,930.00
MS+MEOT
54%
$
38,940.00
Subconsultants and Misc,
FR &Associates
8%
$
6,000
AESOC Eng.
12°!
$-
8,615
Foresight Engineering
26%
$
19,000
$
33,515.00
LEGEND
MA Mar)anehAfkhamf
IVIS MonicaSlliipson
TOTAL
$
32,555.00
Mise, Expenses:
$ails Agricuffural test
Woo.06
Reprographic':
$2,000.00
25R-23
25R-24