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Home My WebLink About FULL AGENDA PACKET_11-07-2017 NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] HOUSING AUTHORITY REGULAR MEETING AGENDA NOVEMBER 7, 2017 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) TOBER 2, 2006 Miguel A. Pulido Chairperson Vicente Sarmiento Authority Member - Ward 1 VSarmiento@santa-ana.org Michele Martinez Vice-Chairperson - Ward 2 MiMartinez@santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorio@santa-ana.org P. David Benavides Authority Member - Ward 4 DBenavides@santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas@santa-ana.org Sal Tinajero Authority Member – Ward 6 STinajero@santa-ana.org Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-5360 Sonia R. Carvalho Robert M. Zur Schmiede Maria D. Huizar Authority General Counsel Interim Executive Director Recording Secretary HOUSING AUTHORITY AGENDA 2 NOVEMBER 7, 2017 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 3 NOVEMBER 7, 2017 CITY OF SANTA ANA HOUSING AUTHORITY REGULAR MEETING NOVEMBER 7, 2017 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Interim Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR RECOMMENDED ACTION : Approve staff recommendation on Consent Calendar Items: 1 through 2. 1. MINUTES FROM THE REGULAR MEETING OF OCTOBER 3, 2017 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse absent Housing Authority Members. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL 2017 – JUNE 2017{STRATEGIC PLAN NO. 5} RECOMMENDED ACTION : Receive and file. HOUSING AUTHORITY AGENDA 4 NOVEMBER 7, 2017 JOINT SESSIONS 80A. JOINT CITY COUNCIL AND HOUSING AUTHORITY: APPROVE SECOND AMENDMENT TO JOSEPH HOUSE LOAN AGREEMENT AND AFFORDABLE HOUSING COVENANTS {STRATEGIC PLAN NO. 5, 3} – Community Development Agency Community Redevelopment and Housing Commission approved recommended action on October 25, 2017 by a vote of 6:0 (De Leon absent). CITY COUNCIL AND HOUSING AUTHORITY ACTIONS RECOMMENDED ACTIONS: 1. Receive and file Joseph House business plan. 2. Authorize the City Manager, Executive Director of the Housing Authority, and the Clerk of the Council/Recording Secretary to execute a Second Amendment to the Joseph House Loan Agreement and Affordable Housing Covenants with Mercy House Living Centers, formerly known as Mercy House Transitional Living Centers, to allow for the remaining transitional housing unit to be turned into permanent affordable housing and dissolve transitional housing and transitional shelter at 210 E. 16th Street, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). *** END OF BUSINESS CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY MINUTES 1-1 OCTOBER 3, 2017 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA SEPTEMBER 5, 2017 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 10:05 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO JUAN VILLEGAS AUTHORITY MEMBERS Absent: SAL TINAJERO STAFF Present: CYNTHIA J. KURTZ, Interim City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Sarmiento SECOND: Villegas VOTE: AYES: Benavides, Martinez, Pulido, Sarmiento, Solorio, Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Tinajero (1) HOUSING AUTHORITY MINUTES 1-2 OCTOBER 3, 2017 1. MEETING MINUTES OF SEPTEMBER 5, 2017 {STRATEGIC PLAN NO. 5, 1} MOTION: Approve Minutes. 2. EXCUSED ABSENCE - None *** END OF CONSENT CALENDAR *** COMMENTS 3. HOUSING AUTHORITY MEMBER COMMENTS – None ADJOURNED - 10:06 P.M. Maria D. Huizar, Recording Secretary Quarterly Report for Housing Choice Voucher Program November 7, 2017 Page 2 3-2 Chart 2 illustrates the number of applicants by total household size. The majority of families on the Waiting List consist of only one or two members. Over half of all applicants (2,316 of the 4,313 applicants or 54%) have one or two member households and would qualify for a one-bedroom voucher. The Santa Ana Housing Authority’s occupancy policy is one bedroom for every two family members. Participants At the end of the reporting period, there were 2,567 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (82%) of families receiving assistance have three or fewer members. 1165 1151 730 644 341 175 64 25 9 5 3 1 0 200 400 600 800 1,000 1,200 1,400 1 2 3 4 5 6 7 8 9 10 11 12+ 2. Household Size 1 Person 47% 2 Persons 20% 3 Persons 15% 4 Persons 11% 6 Persons 2%5 Persons 5% 3. Family Size Quarterly Report for Housing Choice Voucher Program November 7, 2017 Page 3 3-3 Chart 4 illustrates the family type for program participants. Over half (64%) of participating households have elderly and/or disabled members. [“Other” consists of households that are non-elderly, non-disabled, with no minor children.] Chart 5 depicts participants by percentage of Orange County median income. As of 2017, the County’s median income is $87,200 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $31,300 per year for a family of four. Family 23% Disabled 13% Elderly 51% Other 13% 4. Family Type Below 30% of Median, 78% Below 50% of Median, 16% Below 80% of Median, 3% 5. Income as Percent of Median Quarterly Report for Housing Choice Voucher Program November 7, 2017 Page 4 3-4 Participants’ incomes come from a variety of sources, as illustrated in Chart 6. A total of 44% of participating families have income from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant’s portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for July through September was $978. Production HQS Inspections: At least once every two years, the Housing Authority must inspect each assisted-unit to ensure it meets HUD’s Housing Quality Standards (HQS) in compliance with the federal regulations. From July to September a total of 402 inspections and re-inspections of our assisted-units were performed. Chart 7 illustrates the number of inspections performed monthly during the reporting period. Recertifications / Interims: Each year, the Housing Authority must re-certify every assisted-family to verify the family is still eligible for assistance. In addition, when a participant’s income changes, an interim examination must be performed. During the reporting period, a total of 933 recertifications and interims were conducted. Chart 8 illustrates the number of recertifications and interims performed. 142 151 109 0 20 40 60 80 100 120 140 160 July August September 7. HQS Inspections 44% 7% 66% 14% 0% 10% 20% 30% 40% 50% 60% 70% With any wages With any Welfare With any SS/SSI With any other income 6. Sources of Income HOUSING AUTHORITY SEE CITY COUNCIL AGENDA ITEM 80A FOR STAFF REPORT OF AGENDA ITEM 4