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HomeMy WebLinkAbout FULL PACKET_06-20-2017TELECONFERENCE INFORMATION: Councilmember Tinajero will participate in the meeting via telephone conference call from Holiday Inn Hotel in Birmingham -Airport, 5000 Richard Arrington Jr Blvd N, Birmingham, AL 35212 The Agenda will be posted at the teleconference location and meeting will be conducted in a manner that protects the rights of any parte or member of the public appearing before the legislative body. HOUSING AUTHORITY SPECIAL MEETING AGENDA JUNE 20, 2017 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member- Ward 1 VSarmiento@santa-ana.org, Jose Solorio Authority Member - Ward 3 iSolorion.santa-ana.org Juan Villegas Authority Member- Ward 5 J V illegas (7 s anta-ana. org Miguel A. Pulido Chairperson AuthorityMember telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Michele Martinez Vice -Chairperson - Ward 2 MiMartinezCwsanta-arta org P. David Benavides Authority Member - Ward 4 DBenavidesn.santa-ana.org Sal Tinajero Authority Member - Ward 6 STinaj ero&Santa-ana.org Sonia R. Carvalho Cynthiaj. Kurtz Maria D. Haizar Authority General Counsel Interim City Manager Recording Secretary NOTE: Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: htto://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty - Responsibility - Fairness - Accountability - Respect Efficiency Agenda Information -The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first PublicComment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker fortes will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fddays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 JUNE 20, 2017 CITY OF SANTA ANA HOUSING AUTHORITY SPECIAL MEETING JUNE 20, 2017 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Interim City Manager, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input' for description.) CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendation on Consent Calendar Items: 1 through 2. 1. MEETING MINUTES OF JUNE 6, 2017 {STRATEGIC PLAN NO. 5, 1) RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse Housing Authority Members absent. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM: 3. JOINT ITEM: DISCUSSION ON AFFORDABLE HOUSING DEVELOPMENT PROJECTS, APPROVAL OF CITY FINANCIAL ASSISTANCE, AND APPROVAL OF APPROPRIATION ADJUSTMENT{STRATEGIC PLAN NO. 5, 3C} HOUSING AUTHORITY AGENDA 3 JUNE 20, 2017 OPTIONS FOR CITY COUNCIL CONSIDERATION As recommended by the Ad Hoc Committee, discuss the various Affordable Housing Development projects requesting City financial assistance and seek City Council direction on the allocation of current and available affordable housing development funds. Following are options for City Council discussion and consideration: A) Santa Ana Arts Collective, Meta Housing Corporation: Option #1: Amend the project's original award by an additional amount up to $2.9 million per Keyser Marston Associates gap analysis report. Option #2: Amend the project's original award by an additional amount up to $1,481,215, per CSG Advisors gap analysis report. City financial assistance to be negotiated by CSG Advisors and Meta Housing. Option #3: Take no additional action to fund the project at this time. B) First Street Apartments, AMCAL Multi -Housing: Option #1: Award of affordable housing development funds for an amount up to $8,522,740, per CSG Advisors gap analysis report. Option #2: Award of affordable housing development funds for an amount up to $8,795,000, per Keyser Marston Associates gap analysis report. Option #3: Take no additional action to fund the project at this time. C) Aqua Housing, Community Development Partners: Option #1: Amend the original project award with an additional 31 project -based vouchers. Option #2: Take no additional action to fund the project at this time. D) Tiny Tim Plaza, Community Development Partners: Option #1: Commit to a future award of affordable housing funds for an amount of $6 million up to $11.7 million per CSG Advisors gap analysis report. Award of funds to follow the approval of the project by the Planning Commission and City Council pending the availability of funds. Option #2: Take no action to fund the project at this time. HOUSING AUTHORITY AGENDA 4 JUNE 20, 2017 JOINT RECOMMENDED ACTIONS: 1. Staff recommends the approval of option Al, option 61, option C1, and option D1. 2. Direct staff to develop a policy and criteria for the allocation of future affordable housing development funds. 3. Approve a conditional pre -loan commitment, pending the approval of the Site Plan Review by the Planning Commission and City Council for the Tiny Tim Plaza project, as follow: CITY COUNCIL RECOMMENDED ACTIONS: 1. Staff recommends the approval of the following actions regarding loan document and commitment letter: a. Direct staff to amend the Inclusionary Housing loan agreement for the Santa Ana Arts Collective project for an additional amount not to exceed $2,900,000 in Inclusionary Housing funds and provide for City Council consideration at the July 5, 2017 meeting. 2. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT - Recognizing the Inclusionary Housing Fund balance in the amount of $4,200,000 in revenue account (no. 41718002-50001) and appropriating same to the Inclusionary Housing Fund's Loans and Grants expenditure account no. (41718820-69152) for the Santa Ana Arts Collective project and conditional pre -loan commitment for the Tiny Tim Plaza project. HOUSING AUTHORITY RECOMMENDED ACTIONS: 1. Staff recommends the approval of the following actions regarding loan documents and commitment letters: a. Approve a pre -loan commitment in an amount not to exceed $8,522,740 for the First Street Apartments project. b. Approve an award of 31 additional project based vouchers to Community Development Partners with Mercy Housing Living Centers as the service provider for the Aqua Housing project and authorize the Executive Director HOUSING AUTHORITY AGENDA 5 JUNE 20, 2017 Housing City Council - Development Project Successor Inclusionary Agency Funds Housing Funds Tiny Tim Plaza $4,700,000 $1,300,000 CITY COUNCIL RECOMMENDED ACTIONS: 1. Staff recommends the approval of the following actions regarding loan document and commitment letter: a. Direct staff to amend the Inclusionary Housing loan agreement for the Santa Ana Arts Collective project for an additional amount not to exceed $2,900,000 in Inclusionary Housing funds and provide for City Council consideration at the July 5, 2017 meeting. 2. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT - Recognizing the Inclusionary Housing Fund balance in the amount of $4,200,000 in revenue account (no. 41718002-50001) and appropriating same to the Inclusionary Housing Fund's Loans and Grants expenditure account no. (41718820-69152) for the Santa Ana Arts Collective project and conditional pre -loan commitment for the Tiny Tim Plaza project. HOUSING AUTHORITY RECOMMENDED ACTIONS: 1. Staff recommends the approval of the following actions regarding loan documents and commitment letters: a. Approve a pre -loan commitment in an amount not to exceed $8,522,740 for the First Street Apartments project. b. Approve an award of 31 additional project based vouchers to Community Development Partners with Mercy Housing Living Centers as the service provider for the Aqua Housing project and authorize the Executive Director HOUSING AUTHORITY AGENDA 5 JUNE 20, 2017 of the Housing Authority to execute an amendment to the Agreement to Enter into a Project -Based Vouchers Housing Assistance Payments contract for an additional 31 vouchers for the Aqua Housing project. 3. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT - Recognizing the Housing Successor Agency's fund balance in the amount of $8,633,785 in revenue account no. (60718002-50001) and appropriating same to the Low and Moderate Income Housing Asset Fund's Loans and Grants expenditure account no. (60718830-69152) for the First Street Apartments project's pre -loan commitment and conditional pre -loan commitment for the Tiny Tim Plaza project. COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 6 JUNE 20, 2017 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA JUNE 6, 2017 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 10:23 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS PUBLIC COMMENTS - None AUTHORITY MEMBERS Absent: VICENTE SARMIENTO STAFF Present: CYNTHIA J. KURTZ, Interim City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Martinez, Pulido, Solorio, Tinajero, Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Sarmiento (1) HOUSING AUTHORITY MINUTES 1 JUNE 6, 2017 1. MINUTES OF MAY 2, 2017 MEETING (STRATEGIC PLAN NO. 5, 1) MOTION: Approve Minutes. 2. EXCUSED ABSENCE MOTION: Excuse Housing Authority Member Sarmiento from said meeting. " END OF CONSENT CALENDAR " BUSINESS CALENDAR ITEM 3. MEMORANDUM OF AGREEMENT FOR INTER -JURISDICTIONAL MOBILITY {STRATEGIC PLAN NOA, 1) MOTION- Authorize the Executive Director of the Housing Authority to execute the revised Memorandum of Agreement for InterJurisdictional Mobility with the Orange County Housing Authority, Anaheim Housing Authority, and Garden Grove Housing Authority effective July 1, 2017 through April 30, 2022, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. MOTION: Tinajero SECOND: Benavides VOTE: AYES: Benavides, Martinez, Pulido, Solorio, Tinajero, Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Sarmiento (1) COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED - 10:24 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 2 JUNE 6, 2017 HOUSING AUTHORITY ITEM #3 ITEM IS A JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM PLEASE REFER TO AGENDA ITEM 80A IN THE CITY COUNCIL PACKET FOR STAFF REPORT.