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Home My WebLink AboutFULL AGENDA PACKET_07-05-2017 NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] HOUSING AUTHORITY REGULAR MEETING AGENDA JULY 5, 2017 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) TOBER 2, 2006 Miguel A. Pulido Chairperson Vicente Sarmiento Authority Member - Ward 1 VSarmiento@santa-ana.org Michele Martinez Vice-Chairperson - Ward 2 MiMartinez@santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorio@santa-ana.org P. David Benavides Authority Member - Ward 4 DBenavides@santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas@santa-ana.org Sal Tinajero Authority Member – Ward 6 STinajero@santa-ana.org Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Cynthia J. Kurtz Maria D. Huizar Authority General Counsel Interim City Manager Recording Secretary HOUSING AUTHORITY AGENDA 2 JULY 5, 2017 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 3 JULY 5, 2017 JULY 5, 2017 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Acting City Manager, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR RECOMMENDED ACTION : Approve staff recommendation on Consent Calendar Items: 1 through 3. 1. SPECIAL MEETING MINUTES OF JUNE 20, 2017 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse Housing Authority Members absent. 3. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION : Receive and file. *** END OF CONSENT CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY MINUTES 1 JUNE 20, 2017 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNI A JUNE 20, 2017 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 9:30 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS AUTHORITY MEMBERS Absent: NONE STAFF Present: CYNTHIA J. KURTZ, Interim City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS - None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Tinajero SECOND: Sarmiento VOTE: AYES: Benavides, Martinez, Pulido, Sarmiento, Solorio, Tinajero, Villegas (7) NOES: None (0) ABSTAIN: None (0) ABSENT: None (0) HOUSING AUTHORITY MINUTES 2 JUNE 20, 2017 1. MEETING MINUTES OF JUNE 6, 2017 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION: Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse Housing Authority Members absent. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ITEM TELECONFERENCE - Pursuant to Government Code Section 54953(b), Councilmember Tinajero participated in a portion of the meeting via teleconference from Holiday Inn Hotel in Birmingham-Airport, 5000 Richard Arrington Jr Blvd N, Birmingham, AL 35212 at 8:56 p.m.. The Agenda for said meeting was posted at said location as required by the Brown Act.*** JOINT ITEM OF THE CITY COUNCIL AND HOUSING AUTHORITY 3. JOINT ITEM - DISCUSSION ON AFFORDABLE HOUSING DEVELOPMENT PROJECTS, APPROVAL OF CITY FINANCIAL ASSISTANCE, AND APPROVAL OF APPROPRIATION ADJUSTMENT {STRATEGIC PLAN NO. 5, 3C} - Community Development Item continued from the June 6, 2017 City Council Meeting by a 5-0 vote (Benavides and Sarmiento absent). OPTIONS FOR CITY COUNCIL CONSIDERATION: As recommended by the Ad Hoc Committee, discuss the various Affordable Housing Development projects requesting City financial assistance and seek City Council direction on the allocation of current and available affordable housing development funds. Following are options for City Council discussion and consideration: A) Santa Ana Arts Collective, Meta Housing Corporation: Option #1: Amend the project’s original award by an additional amount up to $2.9 million per Keyser Marston Associates gap analysis report. HOUSING AUTHORITY MINUTES 3 JUNE 20, 2017 Option #2: Amend the project’s original award by an additional amount up to $1,481,215, per CSG Advisors gap analysis report. City financial assistance to be negotiated by CSG Advisors and Meta Housing. Option #3: Take no additional action to fund the project at this time. B) First Street Apartments, AMCAL Multi-Housing: Option #1: Award of affordable housing development funds for an amount up to $8,522,740, per CSG Advisors gap analysis report. Option #2: Award of affordable housing development funds for an amount up to $8,795,000, per Keyser Marston Associates gap analysis report. Option #3: Take no additional action to fund the project at this time. C) Aqua Housing, Community Development Partners: Option #1: Amend the original project award with an additional 31 project-based vouchers. Option #2: Take no additional action to fund the project at this time. D) Tiny Tim Plaza, Community Development Partners: Option #1: Commit to a future award of affordable housing funds for an amount up to $11.7 million per CSG Advisors gap analysis report. Award of funds to follow the approval of the project by the Planning Commission and City Council pending the availability of funds. Option #2: Take no action to fund the project at this time. The following speakers spoke on the matter: • Joy Torres, have issues with affordable housing, propose homeless housing and social service programs. • Larry Haynes, noted that some projects have been earmarked for homeless; proposal is a transfer of funds coming from Housing and Urban Development Department • Ruben A Barreto, representing Santa Ana Building Heathy Community, submitted letter for support for the record. • Mario Turner, represent a developer; support proposal. Council discussion ensued. HOUSING AUTHORITY MINUTES 4 JUNE 20, 2017 Councilmember Sarmiento, support affordable housing project. Councilmember Tinajero, echoed comments; supports projects. Councilmember Solorio, merit to having a process that was considered on this project; project is a loan; need to be consistent and have a Request for Proposal process for future projects. Councilmember Benavides, support competitive process; decision based on merit; supports matter. Mayor Pro Tem Martinez, concerned with process; requested matrix; asked which projects were subject to RFP, what criteria, how much funds, requested background information of each proposal (staff highlighted matrix with said information); concerned with lack of transparency and consistency in how projects were selected. JOINT MOTION: 1. Staff recommends the approval of option A1, option B1, option C1, and option D1.** 2. Direct staff to develop a policy and criteria for the allocation of future affordable housing development funds. 3. Approve a conditional pre-loan commitment, pending the approval of the Site Plan Review by the Planning Commission and City Council for the Tiny Tim Plaza project, as follow: CITY COUNCIL MOTION: 1. Staff recommends the approval of the following actions regarding loan documents and commitment letters: a. Direct staff to amend the Inclusionary Housing loan agreement for the Santa Ana Arts Collective project for an additional amount not to exceed $2,900,000 in Inclusionary Housing funds and provide for City Council consideration at the July 5, 2017 meeting. 2. Approve an appropriation adjustment. (Requires five affirmative votes). Development Project Housing Successor Agency Funds City Council - Inclusionary Housing Funds Tiny Tim Plaza $4,700,000 $1,300,000 HOUSING AUTHORITY MINUTES 5 JUNE 20, 2017 APPROPRIATION ADJUSTMENT NO. 2017-148 - Recognizing the Inclusionary Housing Fund balance in the amount of $4,200,000 in revenue account (no. 41718002-50001) and appropriating same to the Inclusionary Housing Fund’s Loans and Grants expenditure account no. (41718820-69152) for the Santa Ana Arts Collective project and conditional pre-loan commitment for the Tiny Tim Plaza project. HOUSING AUTHORITY MOTION: 1. Staff recommends the approval of the following actions regarding loan documents and commitment letters: a. Approve a pre-loan commitment in an amount not to exceed $8,522,740 for the First Street Apartments project. b. Approve an award of 31 additional project based vouchers to Community Development Partners with Mercy Housing Living Centers as the service provider for the Aqua Housing project and authorize the Executive Director of the Housing Authority to execute an amendment to the Agreement to Enter into a Project-Based Vouchers Housing Assistance Payments contract for an additional 31 vouchers for the Aqua Housing project. 3. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2017-149 - Recognizing the Housing Successor Agency’s fund balance in the amount of $8,633,785 in revenue account no. (60718002-50001) and appropriating same to the Low and Moderate Income Housing Asset Fund’s Loans and Grants expenditure account no. (60718830-69152) for the First Street Apartments project’s pre-loan commitment and conditional pre-loan commitment for the Tiny Tim Plaza project. MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Benavides, Pulido, Sarmiento, Solorio, Tinajero, Villegas (6) NOES: Martinez (1) ABSTAIN: None (0) ABSENT: None (0) **Mayor Pulido dissented on option B1 part of Joint Motion item #1. HOUSING AUTHORITY MINUTES 6 JUNE 20, 2017 COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS – None ADJOURNED - 9:31 P.M. Maria D. Huizar, Recording Secretary EXHIBIT 1 Housing Authority Quarterly Report of Contracts (January 1, 2017 - March 31, 2017) Exhibit 1 3-2 VENDOR NAME DATE CONTRACT #AMOUNT DESCRIPTION Netsy's, Inc. 3/1/2017 1516-HN-013 9,785.00$ Provides support on as-needed basis for Yardi software custom reports, letters, and software updates. EXHIBIT 2 Housing Authority Quarterly Report of Contracts (April 1, 2017 - June 30, 2017) Exhibit 2 3-3 VENDOR NAME DATE CONTRACT #AMOUNT DESCRIPTION Dayle McIntosh Center 4/5/2017 1314-HN-003 10,000.00$ Provides support as-needed for sign-language services for people with disabilities. John L. Rosenthal 4/5/2017 1415-HN-001 25,000.00$ Serves as an informal hearing officer for participants terminated by the Housing Authority