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HomeMy WebLinkAbout25F - AGMT - SECURITY GUARD SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 19, 2017 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AN AMENDMENT TO THE ❑ As Recommended AGREEMENT TO INCREASE THE CONTINGENCY ❑ As Amended FOR UNARMED SECURITY GUARD F-1 Ordinance on 2 n Reading STRATEGIC PLAN NO. 6, 1C ❑ Ordinance on 2nd Reading SERVICES (STRATEGIC } El Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CVY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with U.S. Security Associates, Inc., to increase the contingency by $17,255 for a total contingency of $40,055 and total compensation of $1,171,787 to perform unarmed security guard services at various City locations, for the three-year period beginning June 1, 2017, and expiring May 31, 2020, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On March 4, 2017, City staff released a Request for Proposals (RFP) for unarmed security guard services for the facilities. On May 16, 2017 an agreement was awarded by the City Council to U.S. Security Associates. Since then, the need for temporary security services at 625 S. Cypress Avenue has occurred. The Parks, Recreation and Community Services Agency has been working on taking the steps necessary to properly secure this site. Even though City Staff has contacted the Police Department to clear the site and board up the location on several occasions, there continues to be intruders accessing the building. Therefore additional measures have been implemented, such as: Police Clearance: The Police Department cleared the facility again just prior to installation of the metal coverings, discussed below. Access and surveillance: A security gate and door company has installed onto the facility metal window coverings and metal doors. Additionally the company installed cameras for video surveillance. This equipment was leased and will be removed once the facility has been converted to the intended use of a History Center Archive. Security Guards: U.S. Security Associates was contacted and began servicing the site with 7 -day a week service from 6pm to 6am starting November 17, 2018. The additional 25F-1 Agreement Amendment with U.S. Security Associates December 19, 2017 Page 2 steps taken have improved the situation and as of December 11, 2018 security guard services had decreased to three days a week. City staff will continue to monitor the situation to determine the future need for temporary services. The City has used the contingency under the contract to pay for services thus far, but staff is requesting an increase to the contract contingency to replenish the amount anticipated to be used for this purpose. Security Fencing: A purchase order has processed to install an iron fence at the rear of the property to prohibit access from the alley. A temporary construction fence has been installed at the front of the property to also prohibit access. Once the site is ready a more appropriate fencing option will be installed for the front of the property. Electrical: Staff is working on wiring the facility to be able to install an alarm system. This process will take longer as securing the facility and having it be accessible to complete electrical work will take time. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). FISCAL IMPACT Funds for the increase in services are available in the following account for the following year: Accounting Unit FY 17/18 FY 18-19 FY 19-20 Recreation (no. 01113230-62300) $17,255 $17,255 $17,255 Gerardo Mouet, Executive Director Parks, Recreation -and Community Services Agency EXHIBIT: 1. Agreement Amendment APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez, Executive Director Finance and Management Services Agency 25F-2 FIRST AMENDMENT TO AGREEMENT TO PROVIDE SECURITY GUARD SERVICES WITH U.S. SECURITY ASSOCIATES THIS FIRST AMENDMENT to the above -referenced agreement is entered into on December 19, 2017, by and between U.S. Security Associates, ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into Agreement #A-2017-130, dated May 16, 2017, ("Agreement"), by which Contractor agreed to provide unarmed security guard services for various City facilities. B. The Agreement provided for unarmed security services by Contractor which began on June 1, 2017 and will expire on May 31, 2020. The Agreement allows for the City to request additional services in a writing executed by the City Manager. C. The parties wish to amend the Agreement to provide additional funding to the contingency amount to provide for additional temporary services being performed by the Contractor at 625 S. Cypress. The Parties therefore agree: 1. Section 3, Compensation, is amended to include an additional contingency amount of '$17;255 (original was $22,800) for additional services during the term of the Agreement. The contingency amount will now be $40,055 a year. The total annual sum to be expended under the Agreement shall not exceed $1,171,787. 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [Signature page to follow] Page 1 of 2 25F-3 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney Byda�-� K . tq-'�— LAURA A. ROSSINI Senior Assistant City Attorney RECOMMENDED FOR APPROVAL GERADO MOUET Executive Director, Parks, Recreation and Community Services Agency CITY OF SANTA ANA RAUL GODINEZ City Manager CONSULTANT Name: Title: Page 2 of 2 25F-4