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Home My WebLink About65B - BUDGET CALENDARREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 19, 2017 TITLE: APPROVE THE BUDGET CALENDAR FOR FISCAL YEAR 2018-2019 (STRATEGIC PLAN NO. 4, 1) CIV MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 16' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve the Budget Calendar for Fiscal Year (FY) 2018-2019. Under the direction and leadership of the City Manager along with the Budget Principles, a Budget Calendar (Calendar) has been developed by the Finance & Management Services Agency. This is the fourth consecutive year that the Calendar is being presented to City Council. The Calendar is submitted for Council consideration in the spirit of complying with both the City's adopted Strategic Plan and Sunshine Ordinance and serves as an informative and guiding tool to provide a successful and transparent City budget process. The current Calendar provides a framework of tasks and key dates for the City Council, general public and city staff as outlined in the following key areas: Financial Updates and Projections In March 2018, city staff will present a FY 17-18 Mid -Year Budget Review to the Economic Development, Infrastructure, Budget and Technology (EDIBT) Committee and the City Council. The purpose of these presentations is to provide a financial update on the current fiscal year and provide a preliminary year-end projection to guide planning and discussion in preparation of the FY 18-19 City Budget. In May 2018, City staff will present a General Fund Trial Budget (Trial Budget) and Capital Improvement Program (CIP) for FY 18-19. The purpose of the Trial Budget and CIP is to provide the City Council a first glance look at the upcoming Budget. Additionally, staff will present a 3rd Quarter General Fund update, a General Fund One Year Forecast and Four Year Projections. Communication and Civic Enaaaement Communication is an imperative part of the budget process. In the months of October and November, the Budget office held two meetings with departmental budget liaisons which focused on review of the prior year's budget process and also provided some preliminary budget information and tasks related to the upcoming budget year. 6513-1 Approve the Budget Calendar for Fiscal Year 2018-2019 December 19, 2017 Page 2 The Budget Office also conducted a Community Budget Meeting in October which provided an overview of the FY 17-18 City Budget, CIP, a review and update of the Five Year Strategic Plan. At this meeting, community members asked questions, provided feedback, and comments to be used for future budget presentations. In continuing support of transparency and community engagement, there will be five community meetings held during March and April 2018. City staff will present a mid -year budget review presentation to community members and businesses and provide an opportunity to gather community priorities to be considered for the FY18-19 City Budget and CIP. Additionally, the Planning Commission will have a review of the FY 18-19 CIP and community members may attend and provide comment. During March and April 2018, the City Manager and the Budget Team will be meeting with City Departments to review any proposed organizational and budget requests along with any proposed new and/or modified fees. Additionally, the City Manager will conduct one-on-one meetings with the City Council to review the Trial Budget and CIP to discuss any proposed changes and recommendations to be used in the budget preparation of the FY 18-19 City Budget. The public will have additional opportunities for community engagement. The Proposed FY 18-19 City Budget and CIP will be presented at the EDIBT Committee meeting on May 14th and at a Work Study Session at the May 15th City Council Meeting. The Proposed Budget provides an opportunity to view all the various city funds' budgets, proposed workforce changes, proposed miscellaneous fees and CIP developed through community, department and City Council feedback. Lastly, the City Council will hold a public hearing (first reading) on June 5th in which community members may comment on the City Manager's proposed budget. At the conclusion of the public hearing, City Council may make revisions to the proposed budget which will be adopted (second reading) at the June 19th City Council Meeting. The Calendar commences December 19, 2017 and ends with the adoption of the fiscal year 2018- 2019 Budget tentatively scheduled for June 19, 2018. Approval of the Calendar promotes public awareness, transparency, and community engagement while ensuring that the FY 18-19 City Budget and Capital Improvement Program are successfully implemented. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #1, (maintain a stable, efficient and transparent financial environment). 65B-2 Approve the Budget Calendar for Fiscal Year 2018-2019 December 19, 2017 Page 3 FISCAL IMPACT There is no fiscal impact associated with this action. 156y rA-�th, . Francisco Gutierrez Executive Director Finance and Management Services Agency EXHIBIT: 1. FY 2018-2019 Budget Calendar L• Lt m I 0 EXHIBIT 1 City of Santa Ana FY 2018-2019 Budget Calendar December 19, 2017 Present Preliminary Calendar & Process to City Council for Approval March 12, 2018 Mid -Year Budget Review—Economic Development, Infrastructure, Budget and Technology (EDIBT) Committee meeting March 20, 2018 Mid -Year Budget Review — City Council meeting March/April 2018 • Planning Commission —Capital Improvement Pgm. • Community Budget Meetings (Proposed) ➢ Council Chamber (Sunshine Ordinance) — March 29 ➢ Com -Link Meeting ➢ Lawn Bowling Center ➢ Salgado Center or Newhope Library ➢ Delhi Community Center or Madison Elementary March 28 — • Budget Team Meeting with City Departments April 5, 2018 May 1, 2018 • Preliminary FY 17-18 Budget Status (3`d Quarter Update) • General Fund One -Year Forecast (FY 18-19) and Four Year Projections • Present City Manager's General Fund Trial Budget • Prelim. Capital Improvement Program (CIP — includes Water & Sewer) to City Council May 14, 2018 City Manager's Proposed FY 18-19 Budget EDIBT meeting May 15, 2018 City Manager's Proposed FY 18-19 Budget City Council Work -Study Session Includes CIP, Miscellaneous Fees, and Personnel Resolution June 5, 2018 Tentative Budget/CIP Ordinance Adoption Adopt Miscellaneous Fees, and Personnel Resolution June 19, 2018 Final Budget/CIP Ordinance Adoption July 1, 2018 Start of the New Fiscal Year L•