HomeMy WebLinkAbout20A - AA PURCHASE OF PLAY GROUND EQUIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 16, 2018
TITLE:
APPROVE AN CONTRACT AWARD WITH
GAMETIME FOR THE PURCHASE OF
PLAYGROUND EQUIPMENT FOR CHEPAS
PARK AND AN APPROPRIATION
ADJUSTMENT TO RECOGNIZE AND
APPROPRIATE PRIOR YEAR REVENUE
(STRATEGIC PLAN NO. 6, 1B)
`-14
.il,
-,YAANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 11' Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorized a one-time purchase and payment of purchase order to GameTime to provide
playground equipment at Chepa's Park in an amount not to exceed $30,559.88, which
includes a 10% contingency, subject to non -substantive changes approved by the City
Manager and City Attorney.
2. Approve an appropriation adjustment recognizing District 2 Acquisition and Development
revenue from prior years in the amount of $75,000 in the Residential Development District
2 revenue account (no. 31213002 50001) and appropriating funds to the Residential
Development District 2 expenditure account (no. 31213260 66220).
DISCUSSION
The California Park & Recreation Society (CPRS) partnered with PlayCore and GameTime to
promote play and health across California in an effort to report community outcomes. Through the
support of GameTime, matching Action Grant funding was provided to selected winners to assist
them with completing park projects designed to promote and serve as National Demonstration
Sites. This funding opportunity was ideal for projects that were partially funded, wished to apply
research -based practices, and/or hope to expand fully funded projects. Candidates from across
the state submitted applications and essays outlining their community's health and wellness
initiatives and specifically share how they planned to utilize the new play destination to help reach
their goals.
The City of Santa Ana, Parks, Recreation and Community Services Agency (PRCSA) applied to
CPRS and was selected. As an award, GameTime will subsidize the cost of the new equipment
by 50%, which will save the City approximately $21,000. PRCSA will replace outdated equipment
with new playground equipment at Chepa's Park. The installation of the equipment will be done
20A-1
Contract with GameTime and Appropriation Adjustment
January 16, 2018
Page 2
by volunteers with support from City Staff. In addition to the new equipment, the City will install
new rubberized flooring. Installation of the flooring is planned to immediately follow the
equipment installation and expected to last about two days at which time the playground will not
be available until the flooring installation is complete.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy
B (Equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
An appropriation adjustment to recognize prior year revenue and appropriations to the respective
accounts and fiscal year is shown below.
Accountin4 Unit FY 17/18
Revenue
Residential Development District 2 revenue account (no. 31213002 50001) $75,000
Expenditure
Residential Development District 2 expenditure account (no. 31213260 66220) $75,000
These funds will be used to fund the purchase of equipment, rubberized flooring and additional
costs associated to the project. Any remaining funds will return to the appropriate account to be
used for future projects.
Gerardo ouet
Executive Direc or
Parks, Recreation and Community Services
Agency
APPROVED AS TO FUNDS AND ACCOUNTS
e�
Israncisco Gu` 6rrez
Executive Director
Finance and Management Services Agency
20A-2