HomeMy WebLinkAbout22A - SPEC AMND GRAINGER CONTRACTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 16, 2018
TITLE:
CONTRACT AMENDMENT WITH
GRAINGER, INC. FOR MAINTENANCE,
REPAIR AND OPERATING TOOLS,
EQUIPMENT AND SUPPLIES
(SPEC. NO. 15-003)
(STRATEGIC PLAN NO. 6,2)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 16t Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CIWJOANAGER
RECOMMENDED ACTION
Amend the contract with Grainger, Inc. for the purchase of non -inventory maintenance, repair and
operating tools, equipment and supplies by $45,000 for an annual amount not to exceed $130,000,
subject to non -substantive changes approved by the City Manager and City Attorney
DISCUSSION
The City establishes annual blanket orders with vendors that provide materials, supplies and services
to City agencies and departments including Public Works, Police, Detention Facility, Building
Maintenance and Parks and Recreation. Grainger, Inc. provides maintenance, repair and operating
materials and supplies such as power tools, hardware, HVAC, electrical, plumbing, confined space
and safety equipment and supplies. This contract is designed to provide City staff with quality
products at competitive pricing resulting in significant savings based on quantity economy -of -scale
pricing.
In an effort to reduce contractual costs, departments responsible for maintenance and repairs to the
City's infrastructure opted to have City staff perform some maintenance, repairs and light
construction projects whenever possible. This growing volume of work during this contract period has
resulted in an escalation of expenditures under this contract. Additional funds will allow staff to
continue the ongoing demand for completing repairs and maintenance to the City's infrastructure.
On February 3, 2015, the City Council awarded a three-year contract with provision for two one-year
renewal options to Grainger, Inc. based upon a competitively bid contract awarded by the National
Intergovernmental Purchasing Alliance purchasing cooperative. Staff recommends approval of the
new annual amount through the end of the renewal options.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Goal #6 — Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
22A-1
Contract Amendment for Maintenance and Repair Tools, Equipment and Supplies
January 16, 2018
Page 2
FISCAL IMPACT
Funds in the amount of $65,000 are available in FY 2017-18 (January — June 2018) as follows:
Department
Account No.
FY
2017-18
Water Utility Water Production & Supply
06017640-63001
$15,000
Water System Maintenance
06017641-63001
$15,000
Police Building & Facility
01114403-63001
$13,000
Building Maintenance
1 07310100-63001
1 $12,000
Park Maintenance
1 01113250-63200
$10,000
TOTAL
$65,000
Funds for the second year of the contract and the three one-year renewal periods will be budgeted
and made available in FY 2018-19 to FY 2020-21 (July — December 2020) as follows:
Department
Account No.
Anticipated Expenditure
FY
2018-19
FY
2019-20
FY
2020-21
Water Utility Water Production
06017640-63001
$30,000
$30,000
$15,000
Water System Maintenance
06017641-63001
$30,000
$30,000
$15,000
Police Building & Facility1
01114403-63001
$26,000
$26,000
$13,000
Building Maintenance
07310100-63001
$24,000
$24,000
$12,000
Park Maintenance
01113250-63200
$20,000
$20,000
$10,000
Totals
$130,000
1 $130,000
$65,000
Fr d Mousavipour
Executive Director
Public Works Agency
;al:entin
Acting Chief of Police
Santa Ana Police Department
DS/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Frano�coGutierrezLkX(?z),EKr
Executive Director
Finance and Management Services Agency
Ae
Gerardo Mouet
Executive Director
Parks, Recreation & Community Services Agency
22A-2