HomeMy WebLinkAbout55C - RESO CONSULT DESIGN SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 16, 2018
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AMEND AGREEMENT WITH CLR DESIGN TO ❑ As Recommended
EXPAND CONSULTANT DESIGN SERVICES ❑ As Amended
FOR THE SANTA ANA ZOO GIANT RIVER E] Ordinance on Reading
PROJECT NO. 16-2658 E] Ordinance on 2 2nd Reading
OTTER EXHIBIT
( ) El Implementing Resolution
{STRATEGIC PLAN NO. 6, 1G} ❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CI MANAGER
RECOMMENDED ACTION
1. Authorize the City Manager and Clerk of the Council to amend the current Professional
Services Agreement with CLR Design, expanding the Scope of Work to include architectural
design for a primate trail system and habitat at the Santa Ana Zoo at Prentice Park and
increasing the compensation by $134,760, for a total contract amount of $479,825, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
2. Approve a Resolution authorizing submission of an application for grant funding to the State
Land and Water Conservation Fund for the Santa Ana Zoo "Amazon's Edge Experience"
Project.
DISCUSSION
On December 20, 2016, a Professional Services Agreement with CLR Design (CLR) was
approved by City Council for Zoological Design Services to renovate and upgrade the existing
Amazon's Edge Exhibit at the Santa Ana Zoo at Prentice Park (Zoo). CLR is a design firm based
in Philadelphia and Orange County with many successful exhibits to their credit. The Amazon's
Edge project adds a Giant River Otter experience and includes modification to the existing moat,
water filtration system, viewing structure, and holding facility.
This past year, the Zoo lost its accreditation by the Association of Zoos and Aquariums (AZA).
Zoo administration has identified certain opportunities to regain accreditation in two years. In
addition to renovating the Amazon's Edge Exhibit, there is also a need to build modern primate
habitats. The Amazon's Edge project presents an opportunity to incorporate a primate element
educational layer and immediately start addressing the needs identified by AZA. To that end,
CLR created a conceptual vision for a primate habitat incorporating an elevated trail system
opening up to large mesh of habitats. The conceptual design provides a dynamic, innovative way
of caring for the animals and promoting natural behaviors. The goal is to exceed the husbandry
and welfare needs of the animals which is critically important to AZA and the mission of the Zoo.
55C-1
Amend Agreement with CLR Design for Consultant Design Services
January 16, 2018
Page 2
The original Agreement for Zoological Design Services is $345,065. The additional architectural
design cost for the primate trail system and habitats is $134,760. If approved, the new contract
total would be $479,825 (Exhibit 1).
Concurrent with this effort, staff is seeking to secure grant funds to construct this project from the
State of California Land and Water Conservation Fund. Applications for Land and Water
Conservation Funding are due February 5, 2018, and a Council -approved resolution (Exhibit 2) is
required to submit the application.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City
Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in
Coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount of $134,760 for the added scope of work are budgeted and available for
expenditure in FY 2017-18 in the Residential Development District 2 Acquisition and
Development Fund (Account No. 31213260-66220). Any encumbered but unexpended funds will
be carried forward into subsequent fiscal years as needed to fulfill the agreement.
�orl—� wt
Fred Mousavipour
Executive Director
Public Works Agency
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez/
Executive Director
Finance & Management Services Agency
Gerardo Mouet
Executive Director
Parks, Recreation &.Community Services Agency
FM/WG/SF
Exhibits: 1. Agreement Amendment
2. Resolution
55C-2
SECOND AMENDMENT TO CONSULTANT AGREEMENT WITH CLR DESIGN
FOR THE PROVISION OF ZOOLOGICAL DESIGN SERVICES
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on January 16, 2018 by
and between CLR Design ('Consultant'), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2016-377, dated December 21, 2016 ("Agreement"), by
which Consultant agreed to provide services in the field of zoological design.
B. The parties entered into First Amendment No. 2016-377-01, dated May 4, 2017, by which the
Agreement was amended to provide additional compensation for services performed by Consultant so
that the not -to -exceed amount payable to Consultant was increased to $345,065.
C. The Agreement remains in effect through December 20, 2018, with provision for extension, and the
parties now wish to amend the Agreement by expanding the scope of services and providing additional
compensation for such services.
The parties therefore agree:
1. Section 1, Scope of Services, is amended to include the additional services described in Exhibit A.
2. Section 2, Compensation, is amended to include an additional $134,760 for the services described in
Exhibit A.
3. Except as modified by this Second Amendment, and all prior amendments, all terms and conditions of
the Agreement remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement the
date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO, City Attorney
By:
JO I. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Fred Mousavipour, Executive Director
Public Works Agency
CITY OF SANTA ANA
RAUL GODiNEZ H
City Manager
CONSULTANT
Name:
Title:
Page 1 of 1
Exhibit 1
55C-3
EXHIBIT A
eIr
D E 5 I G N EXHIBIT DESIGN • ARCHITECTURE• LANDSCAPE ARCHITECTURE
mark e. Beauchamp, asla • gre0ory). dykstra, ala •Jdn stefdnsson, asla • gregg Is. lelcester, asla
November 27, 2017
Ms. Suzi Furjanic
Project Manager
City of Santa Ana - Public Works Agency
20 Civic Center Plaza
Santa Ana, CA 92701
Sent via email
Re: Giant Otter Project
Additional Services Proposal — Howler Monkey Expansion
Dear Suzi,
We appreciate the opportunity to submit this proposal for additional work in support of the Giant Otter
Project. In collaboration with our team of design and engineering consultants, we are poised to lead the
City and Santa Ana Zoo in this effort. We understand how important it is to develop a fully coordinated
and comprehensive plan for this project at the heart of the SAZ campus. We look forward to the
challenge and opportunity to integrate new primate habitats in a way that meets both immediate
husbandry needs and aligns with the long-range Master Plan objectives.
We propose the following terms/assumptions for your review and approval:
Scope: As part of our current Contract, we have developed schematic level documents for the
original scope of work desired, which included a renovation to Amazon's Edge to house Giant
Otters, and incorporation of new experiences and encounters for guests, as well as the
necessary facilities and systems for keepers and animal support. As requested during Task 2 of
the design process, CLR explored the possibilities of incorporating Howler Monkey's into the
scope of work. Through on-site design workshops, the CLR/Zoo/City/FOSAZ planning team
discussed potential ways to incorporate monkeys in a dynamic, innovative way that would
promote natural behaviors and meet or exceed today's husbandry and welfare standards. The
plan below illustrates the desired scope of work which includes the following:
o Renovation of Amazon's Edge to house Giant Otters, including a new deep pool and
stream course, water filtration system (25K -30K gallons), back of house building
renovations, underwater viewing, and guest trail and landscape enhancements. This is
part of the original scope of work.
o New elevated monkey trail system at approximately 315 linear feet.
o New mesh enclosed monkey habitats at 560 sf and 1,440 sf.
o Small roof structures in visitor areas below monkey trails to provide physical separation
between guests and animals.
o Project site/limit of work expansion to the east to allow for additional primate habitat
area and landscape integration.
t 215.564.0250 • 1215.564.1154. w w.clydeslgn.com . 633 chestnut street, suite 1000 • phlladelphla, pa 19107
34921 calle del sol • capistrano beach, ca 92651
55C-4
Progress Schematic Plan including Giant Otters and Howler Monkeys
Schedule: We anticipate the following schedule at this time:
o Task 2 Concept Design completion and additional survey work as required —4-5 weeks
(assuming end of December to early January completion).
o Task 3 Design Development -3.5 months (approx. completion March/April 2018).
o Task 4 Construction Documentation —4 months (approx. completion July/Aug 2018).
o Task 5.1 Bidding & Permitting— 3 months (approximate completion driven by permitting
duration, assuming October 2018).
o Task 5.2 Construction —10-12 months (preliminary assumption).
• Budget: The anticipated Construction Budget is $3.00M. Soft Costs (A/E fees, survey work,
CASp studies, interpretive, other direct Owner Costs, Owner Contingencies, Geotechnical
analysis and reports, etc.) are in addition to the hard construction costs.
• fees & Expenses: It is our understanding that we will continue to work under the general terms
and conditions of our current Consultant Agreement. Based on the additional work described
above, we propose the following modifications to our fees and expenses:
Consultant
Scope
Current Fees
AddidonalFees
Total
this Amendment
Cl Design
Architecture,
$152,250
$89,400
$241650
'
Landscape
Architecture, Exhibit
Design, Project
Management
KPFF
Civil Engineering
$18,440
$5,000
$23,440
KPFF
structural Engineering
$28,500
$22,500
$51,000
S&K
Mechanical &
$16,000
$2,400
$18,400
Plumbing Engineering
S&K
Electrical Engineering
$14,500
$2,100
$16,600
55C-5
Tip
LSS Engineering
$56,370
$0
$56,370
KPJ
Cost Estimating
$6,000
$1,500
$7,500
Karl Kranz
Husbandry Expert
$4,000
$0
$4,000
CDA
CASp Study
$860
$5,660
$6,520
Subtotal Fees.
'$296;920
$iZ8,i5D
$425,486
Expenses
$16,775
$0
$16,775
Surveyfteclalty Services
KPFF Survey
Topographic survey
"'$8,500
$3,000
$11,500
Laguna Geo
Geotech Engineering
$0
$3,200
$3,200
Subtotal-:,
$14,700.
Total Fees &
Expenses
$322,195
$134,760
$456,955
. Previously authorized Amendment
Assumptions/Clarifications:
1. Topographic Survey — See attached proposal from KPFF for expanded survey work. The
amount noted above ($3,000) is the minimal scope required for the expanded project
site and CASp study, Within the attached proposal, KPFF has also identified an
additional amount ($7,500) to provide an expanded survey for the Riverine Zone
(project zone tied to Amazon's Edge as part of Master Plan) If this work area is desired
at this time.
a. As noted in the attached proposal, the topographic survey includes
documentation of utilities evident from surface conditions. If more detailed
investigation of underground utilities is desired/required, utility locating
services will be required.
2. CASp—this proposal includes an accessibility evaluation of the Amazon's Edge facilities
and associated pedestrian paths, beginning with the zoo entrance following a path of
travel to and around the project site. Services include:
a. Conduct walk-thru of project area assigned to CDA and provide physical reviews
of specific project conditions affecting access compliance for notification to
Client.
b. Evaluate, document, and report conditions associated with on-site pedestrian
routes of travel connecting public entrance of the zoo to the new Amazon's
Edge exhibit area.
c. Evaluate, document, and report conditions associated with existing restroom
building.
d. Evaluate, document, and report conditions associated with existing view
structure.
e. Evaluate, document, and report conditions associated with existing animal
holding building.
f. CDA shall evaluate observed conditions for conformance versus state and
federal accessibility standards, including the following:
55C-6
US Department of Justice's 2010 ADA Standards for Accessible Design,
September 15, 2010.
CCR, Title 24, 2016 California Building Standards Code, Part 2, 2016
California Building Code, Chapter 11B-Accessibilityto Public Buildings,
Public Accommodations, Commercial Buildings and Publicly Funded
Housing.
3. Geotechnical Engineering Services, provided by Laguna Geosciences, are Included in this
proposal, see attached,
4. Cost Estimating Services — this proposal includes an additional fee for the expanded
scope, for estimating services during Tasks 3 and 4.
S. Civil Engineering — this proposal includes Civil Engineering services for the expanded
project footprint.
6. MEP —this proposal Includes additional plumbing and site electrical engineering services
for the expanded scope of work, assuming coordination of primate trail system drainage
with CLR and KPFF Civil, as well as coordination of animal waterers and feeders for
primates.
7. Structural Engineering— this proposal includes expanded services for the proposed
primate trail systems and (2) habitats, including engineering of necessary support posts,
foundations, caging design, and other necessary rigging, attachments and coordination.
B. Architecture & Exhibit Design —this proposal Includes the services and scope described
above, and as illustrated in the current concept plan. This proposal also includes
development of an illustrative digital model and "flythough" suitable for design review
and promotional purposes,
Please let me know if you have any questions, or changes to the scope of work proposed.
We look forward to continuing our work with you on this exciting project.
Sincerely,
0�__ -
Gregg Leicester, ASLA, LEED GA
Principal
CLR Design Inc.
cc: Karen Marshall
55C-7
Additional Breakdown of Fees:
HOWLER MONKEY AMENDMENT
DETAILED BREAKDOWN PROFESSIONAL SERVICES
KPFF Topographic Survey
Laguna Geo Geotechnical Engineering
Total this Amendment
expenses
Total
$D $D
$D $D
55C-8
$0 SO $0 $3,000
$0 $0 $0 $3,200
$134,760
$D
$134,760
Concept
SD
DO
CD
Bld/CA
,Amendment
Flrm
Discipline TASK 1
TASK 2 TASK 3 TASK 4
TASK 3
Subtotal
CLR
Arch/Larch/Exhibit/PM
$0
$11,500
$20,500
$35,050
$22,350
$89,400
KPFF
Civil Eng
$0
$SOD
$1,300
$1,850
$1,050
$5,000
KPFF
Structural Eng
$0
$5,700
$4,200
$5,700
$6,900
$22,500
S&K
Mechanical Plumbing Eng
$0
$D
$1,000
$1,400
$0
$2,400
5&K
Electrical Eng
$0
$D
$800
$1,300
$0
$2,100
Tip
LSS Eng
$0
$0
$0
$0
$0
$0
KPl
Cost Estimating
$0
$0
$1,001)
$500
$0
$11500
Karl Kranz
Husbandry Expert
$0
SO
$D
$0
$0
$0
CDA
CASP
$0
$0
$5,660
$D
$o
$5 660
Subtotal
$0
$18,000
$34,460
$45,800
$30,300
$128,560
Surveyfteclolty,
KPFF Topographic Survey
Laguna Geo Geotechnical Engineering
Total this Amendment
expenses
Total
$D $D
$D $D
55C-8
$0 SO $0 $3,000
$0 $0 $0 $3,200
$134,760
$D
$134,760
jmf 12/21117
RESOLUTION NO. 2018 -XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA APPROVING AN APPLICATION FOR LAND
AND WATER CONSERVATION FUND ASSISTANCE FOR
THE AMAZON'S EDGE EXPERIENCE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. Congress, under Public Law 88-578, has authorized the establishment of a
federal Land and Water Conservation Fund Grant -In -Aid program, providing Matching
funds to the State of California and its political subdivisions for acquiring lands and
developing Facilities for public outdoor recreation purposes.
B. The California Department of Parks and Recreation is responsible for
administration of the program in the State, setting up necessary rules and procedures
governing applications by local agencies under the program.
C. The City Council of the City of Santa Ana certifies by resolution the approval
of the City's application and the availability of eligible matching funds prior to submission
of the application to the State.
Section 2. The City Council approves the filing of an application for Land and
Water Conservation Fund assistance for the Amazon's Edge Experience project
("Project").
Section 3. The City agrees to abide by section 6(f)(3) of Public Law 88-578,
which states: "No property acquired or developed with assistance under this section shall,
without the approval of the [National] Secretary [of the Interior], be converted to other than
public outdoor recreation uses. The Secretary shall approve such conversion only if he
finds it to be in accord with the then existing comprehensive statewide outdoor recreation
plan and only upon such conditions as he deems necessary to assure the substitution of
other recreation properties of at least equal fair market value and of reasonably equivalent
usefulness and location."
Section 4. The City Council certifies that the City has matching funds from
eligible source(s) and can finance 100 percent of the Project, which up to half may be
reimbursed.
Section 5. The City Council appoints the Executive Director of the Parks,
Recreation and Community Services Agency, or his or her designee, as agent of the City
Exhibit 2 Resoldon No. 2018 -XXX
Page 1 of 2
55C-9
55C-10
jmf12121/17
to conduct all negotiations and execute and submit all documents, including, but not
limited to, applications, contracts, amendments, payment requests, and compliance with
all applicable current state and federal laws which may be necessary for the completion
of the Project.
Section 6. This Resolution shall take effect immediately upon its adoption by
the City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this _ day of
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:. IL
John M. Funk
Assistant City Attorney
AYES:
NOES:
ABSTAIN:
NOT PRESENT:
Councilmembers
Councilmembers
Councilmembers
Councilmembers
2018.
Miguel A. Pulido
Mayor
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Maria D. Huizar, Clerk of the Council, do hereby certify the attached Resolution No.
2018- to be the original resolution adopted by the City Council of the City of Santa
Ana on .2018.
Date:
Clerk of the Council
City of Santa Ana
55C-11
Resolutlon No. 2018-)=
Page 2 of 2
55C-12