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Home My WebLink About AGENDA_2018-01-16City Council Meeting Agenda January 16, 2018 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPufido (a, s anta-ana. org Vicente Sarmiento Michele Martinez Councilmember — Ward 1 Mayor Pro Tem - Ward 2 VSarmiento(a,santa-ana.org MiMartinez(a,santa-ana.org Jose Solorio P. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 JSolorio(a,santa-ana.org DBenavides(a,santa-ana.org Juan Villegas Sal Tinajero Councilmember - Ward 5 Councilmember - Ward 6 Jl illegas(a,santa-ana.org STinajero(a,santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Raul Godinez II Maria D. Huizar City Attorney City Manager Clerk of the Council ]VOTE. Ifyou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] * BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council "pulls" an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the "Understanding Your City Council Meeting Agenda" pamphlet at: htLD://www.ci.sonto-ana.ca.us/coc/documents/understanding_ council agenda.pdf. The Council is not limited in any way by the "Recommended Action" and may take any action which the council deems to be appropriate on an agenda item. Except as otheruise provided bj lav, no action shall be taken on any item not listed on the agenda. All staff reports and any non -confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City's website the Friday before a Council meeting at: htt12://www.santa- ano.org/coc/gLarlicus.2sp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on some day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting asset forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication — Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComments9-santa-ano.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emads received after 3 p.m. will be uploaded to the City's website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish -to -English) in addition to those wishing to address the City Council at the podium. La ciudadprovee servicios de interpretation al espanol en las juntas del Concilio. La interpretation simultdnea al espanol se ofrecepor media del use de audifonos j la interpretation consecutiva (e panol a mgles) tambien esti disponiblepara cualquiera que desee dirgirse at concilio municipal en elpodio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. )10CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS "l The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles -Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five -Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://mmw.santa-ana.org/strategic-planning[ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Electron held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity - • Honesty • - Responsibiliy Fairness Accountability Respect Eficiencj CITY COUNCIL AGENDA 2 JANUARY 16, 2018 REGULAR OPEN MEETING REGULAR OPEN MEETING CALL TO ORDER PLEDGE OF ALLEGIANCE INVOCATION CEREMONIAL PRESENTATIONS 5:45 p.m. (Immediately following the Closed Session Meeting) MAYOR PULIDO COUNCILMEMBERS BENAVIDES, MARTINEZ, SARMIENTO, SOLORIO, TINAJERO, AND VILLEGAS MAYOR PULIDO CURTIS SMITH, POLICE CHAPLAIN • SPECIAL PRESENTATION by Dennis Wootan, Chairman of the Personnel Board • CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Macres Florist in recognition of their outstanding contributions to the community. • PROCLAMATION presented by MAYOR PRO TEM MARTINEZ recognizing OneOC for 19 Years of Service on Martin Luther King Jr. Day, in Orange County. • CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SARMIENTO and COUNCILMEMBER SOLORIO to Eric Woolery, Orange County Auditor -Controller in recognition of his contributions to the community with Taxpayer Watchdog Program. • CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to Armando `Mando' Esparza, Laborers' Local 652, in recognition of the occasion of his retirement. • CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to Crime Survivors, Inc., in recognition of the opening of the Orange County Crime Victim Resource Center. • CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER TINAJERO to Arlyn Shelton of Cesar E. Chavez High School, Sofia Cuevas of Santa Ana High School, and Tom Erikson of Santa Ana High School, in recognition of their outstanding contributions as teachers in the community. • PROCLAMATION presented by COUNCILMEMBER VILLEGAS recognizing the Parent Union for National School Choice Week. CITY COUNCIL AGENDA 3 JANUARY 16, 2018 CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City's other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCE'PTE'D AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUTPERMISSIONOFTHEMAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION. Approve staff recommendations on the following Consent Calendar items: Items 10A through 32A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF DECEMBER 19, 2017 {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office RECOMMENDED ACTION. Approve Minutes. ORDINANCES/SECOND READING In the event a Councilmember recorded an "abstention" before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ORDINANCE SECOND READING: ADOPT AN ORDINANCE APPROVING AMENDMENT APPLICATION NO. 2017-03 REZONING THE PROPERTIES LOCATED AT 2223 AND 2237 WEST FIFTH STREET FROM SINGLE-FAMILY CITY COUNCIL AGENDA 4 JANUARY 16, 2018 AND TWO-FAMILY RESIDENCE (R1 /R2) TO SPECIFIC DEVELOPMENT (SD) NO. 92 (AA NO. 2017-03) AND ADOPTING SPECIFIC DEVELOPMENT NO. 92 (SD -92) FOR SAID PROPERTIES {STRATEGIC {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office Placed on first reading at the December 19, 2017 City Council meeting and approved by a vote of 4-2 (Martinez and Tinajero dissented; Sarmiento abstained). Published in the Orange County Reporter on January 5, 2018. RECOMMENDED ACTION. Place ordinance on second reading and adopt. ORDINANCE NO. NS -2935 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AMENDMENT APPLICATION NO. 2017-03 REZONING THE PROPERTIES LOCATED AT 2223 AND 2237 WEST FIFTH STREET FROM SINGLE-FAMILY AND TWO-FAMILY RESIDENCE (R1/R2) TO SPECIFIC DEVELOPMENT (SD) NO. 92 (AA NO. 2017-03) AND ADOPTING SPECIFIC DEVELOPMENT NO. 92 (SD -92) FOR SAID PROPERTIES 11B. ORDINANCE SECOND READING: ADOPT AN ORDINANCE AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY AMENDING SECTION 2-101 CONCERNING THE AUTHORITY OF THE MAYOR PRO TEM TO EXECUTE CONTRACTS {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office Placed on first reading at the December 19, 2017 City Council meeting and approved by a vote of 6-0 (Pulido absent). Published in the Orange County Reporter on January 5, 2018. RECOMMENDED ACTION. Place ordinance on second reading and adopt. ORDINANCE NO NS -2936 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTER 2 OF THE SANTA ANA MUNICIPAL CODE BY AMENDING SECTION 2-101 CONCERNING THE AUTHORITY OF THE MAYOR PRO TEM TO EXECUTE CONTRACTS 11C. ORDINANCE SECOND READING: ADOPT AN ORDINANCE APPROVING AN AMENDMENT TO PROVISIONS OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE RELATING TO INNOVATIVE HOUSING / SMALL LOT SUBDIVISIONS [STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office Placed on first reading at the December 19, 2017 City Council meeting and approved by a vote of 4-0 (Sarmiento, Tinajero, Pulido absent) Published in the Orange County Reporter on January 5, 2018. CITY COUNCIL AGENDA 5 JANUARY 16, 2018 RECOMMENDED ACTION. Place ordinance on second reading and adopt. ORDINANCE NO. NS -2937 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AN AMENDMENT TO PROVISIONS OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE RELATING TO SMALL LOT SUBDIVISIONS BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCIL COMMITTEES — AGENDA AND MINUTES {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office RECOMMENDED ACTION. Receive and file. NAME MEETING DATE Economic Development Infrastructure, Budget 01/08/2018 and Technology Committee Public Safety, Code Enforcement and 01/09/2018 Neighborhood Empowerment Committee FINAL TRACT MAP NOTIFICATIONS Pursuant to Section 34-183 of the Santa Ana Municipal Code, the City Engineer has received this Final Map and is in the process of reviewing the map for final approval. The City Engineer shall approve or disapprove this map within 10 days of the City Council Meeting. 17A. CERTIFICATION AND APPROVAL OF FINAL PARCEL MAP NO. 2016-177 BY CITY ENGINEER - 1701 EAST SAINT ANDREW PLACE {STRATEGIC PLAN NO. 3, 21 - Public Works Agency RECOMMENDED ACTION. Receive and file. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office 19B. EXCUSED ABSENCES — Clerk of the Council Office 19C. PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL IMPROVEMENT PROGRAM EXECUTIVE REPORT FOR DECEMBER 2017 {STRATEGIC PLAN NO. 5, 11 - Public Works Agency RECOMMENDED ACTION. Receive and file. CITY COUNCIL AGENDA 6 JANUARY 16, 2018 19D. COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2017 AND RELATED FINANCIAL REPORTS {STRATEGIC PLAN NO. 4, 11 — Finance and Management Services Agency RECOMMENDED ACTION. Receive and file the following audited and separately issued reports for the Fiscal Year Ended June 30, 2017: 1. Comprehensive Annual Financial Report 2. Air Quality Management District (AQMD) Financial Statements 3. Appropriations Limit (GANN Limit) 4. Compliance with the Statement of Investment Policy 19E. STRATEGIC PLAN MONTHLY REPORT FOR DECEMBER, 2017 {STRATEGIC PLAN NO. 5, 11 — City Manager's Office RECOMMENDED ACTION. Receive and file. 19F. QUARTERLY REPORT OF CONTRACTS FROM OCTOBER 1, 2017 THROUGH DECEMBER 31, 2017 { {STRATEGIC PLAN NO. 4, 11 — City Manager's Office RECOMMENDED ACTION. Receive and file. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE A CONTRACT AWARD WITH GAMETIME FOR THE PURCHASE OF PLAYGROUND EQUIPMENT FOR CHEPAS PARK AND AN APPROPRIATION ADJUSTMENT TO RECOGNIZE AND APPROPRIATE PRIOR YEAR REVENUE {STRATEGIC PLAN NO. 6, 1B} — Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS.• 1. Authorized a one-time purchase and payment of purchase order to GameTime to provide playground equipment at Chepa's Park in an amount not to exceed $30,559.88, which includes a 10% contingency, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT - Approve an appropriation adjustment recognizing District 2 Acquisition and Development revenue from prior years in the amount of $75,000 in the Residential Development District 2 revenue account (no. CITY COUNCIL AGENDA 7 JANUARY 16, 2018 31213002 50001) and appropriating funds to the Residential Development District 2 expenditure account (no. 31213260 66220). 20B. APPROVE A SECOND AMENDMENT TO AGREEMENT WITH SANTA ANA UNIFIED SCHOOL DISTRICT FOR REIMBURSEMENT OF CONSTRUCTION COST FOR ROOSEVELT/WALKER SITE AND APPROPRIATION ADJUSTMENT TO RECOGNIZE AND APPROPRIATE PRIOR YEAR REVENUE {STRATEGIC PLAN NO. 5, 4A} — Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS.• 1. Authorize the City Manager and Clerk of the Council to execute a Second Amendment to the reimbursement agreement with Santa Ana Unified School District for the reimbursement of construction costs of the Roosevelt/Walker site improvements by increasing the amount of park acquisition & development funds provided by $400,000, for a total amount of $7,917,509, subject to non - substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT - Approve an appropriation adjustment for FY 17/18 to recognize $350,000 from prior year fund balance and appropriate $277,420 into Residential Development District 2 and $72,580 into Residential Development District 3. The remaining $50,000 has already been appropriated in the FY 17/18 City Budget. 20C. APPROPRIATION ADJUSTMENT AND AMENDED AND RESTATED EXCLUSIVE NEGOTIATION AGREEMENT AND AMENDED REIMBURSEMENT AGREEMENT WITH CARIBOU INDUSTRIES FOR THE THIRD STREET AND BROADWAY DEVELOPMENT {STRATEGIC PLAN NO. 3, 5A} — Community Development Agency RECOMMENDED ACTION.• 1. Authorize the City Manager and the Clerk of the Council to execute a Second Amended and restated Exclusive Negotiation Agreement (ENA) and a First Amendment to Reimbursement Agreement with Caribou Industries for the Third and Broadway development, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NOS. 2018 -XXX AND 2018 - XXX) 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT - Approve an appropriation adjustment recognizing $100,000 in Miscellaneous Revenue Expense Reimbursement account (no. 01102002-57000) and appropriate the same amount to the CITY COUNCIL AGENDA 8 JANUARY 16, 2018 Community Development Agency's Economic Development Contract Services expenditure account (no. 01118810-62300) for the reimbursement agreement with Caribou Industries. 20D. APPROVE PURCHASE AGREEMENT OF VACANT LAND FOR FUTURE WATER WELL FACILITY (NON -GENERAL FUND) {STRATEGIC PLAN NO. 6, 11 — Public Works Agency RECOMMENDED ACTION.• 1. Authorize the City Manager and Clerk of the Council to execute a purchase agreement for the real property located at 651-657 E. Washington Avenue (APNs 398-150-02 and 398-152-16), and goodwill, if any, with Pacific Legacy Real Estate & Investments, Inc., in an amount of $1,083,750, subject to non -substantive changes approved by the City Manager and City Attorney: (AGMT NO. 2018 - XXX) 2. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT - Approve an Appropriation Adjustment recognizing $1,083,750 from prior year fund balance in the Public Works Water revenue account, and appropriating the same into the Water Utility Water Production and Supply expenditure account. SPECIFICATIONS - PURCHASE OF EQUIPMENT AND SERVICES 22A. CONTRACT AMENDMENT WITH GRAINGER, INC. FOR MAINTENANCE, REPAIR AND OPERATING TOOLS, EQUIPMENT AND SUPPLIES (SPEC. NO. 15- 003) {STRATEGIC PLAN NO. 6, 21 - Finance and Management Services Agency RECOMMENDED ACTION. Amend the contract with Grainger, Inc. for the purchase of non -inventory maintenance, repair and operating tools, equipment and supplies by $45,000 for an annual amount not to exceed $130,000, subject to non - substantive changes approved by the City Manager and City Attorney. 22B. AWARD BLANKET ORDER CONTRACT TO HOME DEPOT FOR CONSTRUCTION, MAINTENANCE AND REPAIR MATERIALS AND SUPPLIES (SPEC. NO. 17-121) {STRATEGIC PLAN NO. 6,21 - Finance and Management Services Agency RECOMMENDED ACTION. Award a contract to Home Depot for the purchase of construction, maintenance and repair materials and supplies for a two-year period with provision for three one-year renewals, in an annual amount not to exceed $125,000, exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 9 JANUARY 16, 2018 22C. AWARD BLANKET PURCHASE ORDER CONTRACTS FOR PROMOTIONAL ITEMS AND SERVICE AWARD (SPEC. NO. 17-125) {STRATEGIC PLAN NO. 7,21 - Finance and Management Services Agency RECOMMENDED ACTION. Award blanket purchase order contracts for promotional items and service awards for a two-year period expiring January 31, 2020, with provisions for three one-year renewals exercisable by the City Manager, in an annual amount not to exceed $75,000, subject to non -substantive changes approved by the City Manager and City Attorney, with the following vendors: Vendor Location Authentic Promotions.com Carmichael Geri's Screenprinting, LLC San Bernardino Promotethis! Huntington Beach TIE Consulting, Inc. Rancho Cucamonga PROJECTS - MAINTENANCE, REHABILITATION, IMPROVEMENT, CONSTRUCTION OR CHANGE ORDERS FOR PUBLIC FACILITIES 23A. AWARD CONTRACT TO KL.ASSIC ENGINEERING & CONSTRUCTION, INC., FOR SANTA ANA REGIONAL TRANSPORTATION CENTER (SARTC) RESTROOM RENOVATION (PROJECT NO. 15-7538) {STRATEGIC PLAN NO. 6, 1G} — Public Works Agency RECOMMENDED ACTIONS.• 1. Award a contract to Klassic Engineering & Construction, Inc., the lowest responsible bidder, in accordance with the base bid plus Additive Alternates 1 and 2 in the total amount of $296,735, for the term beginning upon execution of the contract and ending upon project completion, for the Santa Ana Regional Transportation Center Restroom Renovation project, and authorize the City Manager and Clerk of the Council to execute the contract subject to non - substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $370,919, which includes the contract base bid plus Additive Alternates 1 and 2, administration, inspection and testing, and an authorized contingency of $29,674. AGREEMENTS — PROFESSIONAL SERVICES AND OTHER CONTRACTUTAL OBLIGATIONS CITY COUNCIL AGENDA 10 JANUARY 16, 2018 25A. AGREEMENT WITH U.S. NATIONAL CORPORATION FOR WATER PRODUCTION FACILITY PAINTING (RFP NO. 17-087) {STRATEGIC PLAN NO. 6, 21 — Public Works Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute an agreement with US National Corporation to provide water production facility painting for a three-year period beginning January 16, 2018, and expiring January 15, 2021, with provisions for a two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $50,000 annually, for a total amount not to exceed $150,000 for the initial three-year period, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 25B. TWO-YEAR EXTENSION OF THE SOLID WASTE CONSULTING SERVICES AGREEMENT WITH SLOAN VAZQUEZ MCAFEE, LLC {STRATEGIC PLAN NO. 4, 1 & 51 — Public Works Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute the Extension of the Agreement with Sloan Vasquez McAfee, LLC, for solid waste consulting services, extending the expiration date to December 31, 2020, and adding funds in the amount of $116,421, for a total agreement amount not to exceed $281,075, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 25C. AGREEMENT WITH QUESTICA INC. FOR THE CITYWIDE BUDGET MANAGEMENT SOFTWARE {STRATEGIC PLAN NO. 7,5A & 5E} — Finance and Management Services Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute an agreement with Questica, Inc. for the implementation, maintenance and support of the Citywide Budget Management Software for an initial three-year term beginning January 16, 2018 through December 31, 2020, for an amount not -to -exceed $240,264 during the first year and an annual not -to -exceed amount of $30,520 thereafter with a provision for a two-year extension exercisable by the City Manager and the City Attorney, in an amount not -to -exceed $61,040 subject to non -substantive changes approved by the City Manager and the City Attorney. (AGMT NO. 2018 -XXX) 25D. AGREEMENT WITH CHARTER COMMUNICATIONS OPERATING, LLC FOR DATA AND VIDEO COMMUNICATION SERVICES {STRATEGIC PLAN NO. 6, 11 — Information Technology Agency RECOMMENDED ACTION. Approve and authorize the City Manager and Clerk of the Council to execute the attached Agreement with Charter Communications Operating, LLC (doing business as Spectrum), for data and video communication services for a four-year period beginning January 1, 2017 through CITY COUNCIL AGENDA 11 JANUARY 16, 2018 December 30, 2021 with three optional one-year renewals for an amount not to exceed $300,000 annually or $2,100,000 over the life of the agreement, subject to non -substantive changes and approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 25E. AGREEMENT FOR SPECIAL LEGAL COUNSEL SERVICES WITH MANNING & KASS ELLROD RAMIREZ TRESTER, LLP RELATED TO POLICE LITIGATION AND PERSONNEL SERVICES {STRAGIC PLAN NO. 1, 3, 4, 51 — City Attorney's Office RECOMMENDED ACTION. Authorize the City Manager and the Clerk of the Council to execute an agreement with Manning & Kass Ellrod Ramirez Trester, LLP related to police litigation and personnel services, for a three year term from January 16, 2018 until January 15, 2021 in an amount not to exceed $350,000 subject to non -substantive changes approved by the City Manager and the City Attorney. (AGMT NO. 2018 -XXX) 25F. AGREEMENT WITH ORANGE COUNTY CONSERVATION CORPS FOR LITTER ABATEMENT AND RECYCLING SERVICES (GRANT FUNDED) {STRATEGIC PLAN NO. 5,21 — Public Works Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute an agreement with the Orange County Conservation Corps for litter abatement and recycling services, for an 18 -month period beginning January 16, 2018, and ending on July 15, 2019, in the amount of $79,200, subject to non - substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 25G. FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTADING WITH THE SANTA ANA POLICE OFFICERS ASSOCIATION (SAPOA) {STRATEGIC PLAN NO. 4, 61 — Personnel Services Agency RECOMMENDED ACTION. Approve a First Amendment to the Memorandum of Understanding with the Santa Ana Police Officers Association (SAPOA) regarding wages and other terms and conditions of employment. (AGMT NO. 2018 -XXX) 25H. PROFESSIONAL AGREEMENT WITH GARY LINNEMANN, M.D. TO PROVIDE DEPARTMENT OF TRANSPORTATION (DOT), PRE-EMPLOYMENT, POST- ACCIDENT, AND RANDOM DRUG AND ALCOHOL TESTING SERVICES. {STRATEGIC PLAN NO. 4, 61 — Personnel Services Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of Council to execute an agreement with Gary Linnemann, M.D., subject to non -substantive changes approved by the City Manager and City Attorney, to provide Department CITY COUNCIL AGENDA 12 JANUARY 16, 2018 of Transportation (DOT), Pre-employment, Pre -assignment, Random, Reasonable Suspicion and Post Accident drug and alcohol testing services from November 16, 2017 through November 16, 2018 in an amount not to exceed $12,500. (AGMT NO. 2018 -XXX) 25I. AMENDMENT TO AGREEMENT WITH KNOWLWOOD ENTERPRISES, INC. FOR PROVIDING FOOD CONCESSION SERVICES AT THE SANTA ANA ZOO {STRATEGIC PLAN NO. 6, 1131 — Parks, Recreation and Community Services Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Knowlwood Enterprises, Inc., to extend the term of the agreement on a month-to-month basis for a period not to exceed six months for a monthly fee of $2,800, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 - XXX) 25J. AMENDMENT TO AGREEMENT WITH PROFESSIONAL SPORTS FIELD MAINTENANCE, INC. FOR INFIELD MAINTENANCE AND MISCELLANEOUS SERVICES {STRATEGIC PLAN NO. 6, 1131 — Parks, Recreation and Community Services Agency RECOMMENDED ACTION. Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Professional Sports Field Maintenance Services, Inc. for infield maintenance and miscellaneous services in District 4 by modifying the scope to provide additional services, executing the first of two, one-year extensions from February 1, 2018 through January 31, 2019 and increasing the agreement amount by $21,417, which includes a 10% contingency, subject to non -substantive changes approved by the City Manager and the City Attorney. (AGMT NO. 2018 -XXX) 25K. AGREEMENTS WITH AZTECA SYSTEMS FOR ASSET MANAGEMENT SOFTWARE LICENSING AND MAINTENANCE; AND WITH WOOLPERT, INC. FOR DATA COLLECTION AND SOFTWARE IMPLEMENTATION SERVICES {STRATEGIC PLAN NO. 6, 11 — Information Technology Agency RECOMMENDED ACTION.• 1. Authorize the City Manager and Clerk of the Council to execute an agreement with Azteca Systems for licensing, maintenance, and support for specialized asset management software to be used in the Public Works Agency, for the three-year term beginning January 16, 2018, through January 15, 2021, in an amount not to exceed $75,000 per year, with the option to renew annually after the end of the initial term by payment of the fees for the next maintenance period, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) CITY COUNCIL AGENDA 13 JANUARY 16, 2018 2. Authorize the City Manager and Clerk of the Council to execute an agreement with Woolpert, Inc., for the collection of asset inventory data and the implementation of specialized asset management software used in the Public Works Agency, for the three-year term beginning January 16, 2018, through January 15, 2021, with the option to renew for two additional two-year terms, exercisable by the City Manager and the City Attorney, in an amount not to exceed $966,033, which includes a contingency of $87,821, subject to non - substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) TENTATIVE PARCEL/TRACT MAPS 32A. TENTATIVE TRACT MAP NO. 2017-02 TO SUBDIVIDE AN EXISTING PARCEL FOR SINGLE-FAMILY STRUCTURES AT 610 SOUTH NEWHOPE STREET - STEVEN JONES, APPLICANT {STRATEGIC PLAN NOS. 3, 21 — Public Works Agency RECOMMENDED ACTION. Receive and file the staff report approving Tentative Tract Map No. 2017-02 as conditioned. **END OF CONSENT CALENDAR** BUSINESS CALENDAR RESOLUTIONS 55A. FISCAL YEAR 2017 HOMELAND SECURITY GRANT PROGRAM FUNDING {STRATEGIC PLAN NO. 1.2, 61 — Police Department RECOMMENDED ACTIONS.• 1. Adopt a resolution. RESOLUTION NO. 2018 -XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER AND THE CHIEF OF POLICE OR THEIR DESIGNEE(S) TO ENTER INTO AN AGREEMENT WITH THE STATE OF CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FOR THE FY2017 URBAN AREA SECURITY INITIATIVE FUNDING PROGRAM CITY COUNCIL AGENDA 14 JANUARY 16, 2018 2. Direct the City Attorney to prepare and authorize the Chief of Police and the Clerk of the Council to enter into reimbursement agreements for all grant related program and project activities, to include planning, organization, equipment, training, exercise, and management and administration costs, with the County of Orange or any of the cities located in the designated Anaheim/Santa Ana Urban Area. (AGMT NO. 2018 -XXX) 3. Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT - Approve an Appropriation Adjustment recognizing $4,644,000 in the FY 2017 Urban Areas Security Initiative revenue account (no. 12514002-52001) and appropriate same to expenditures accounts (nos. 12514407 -various). 55B. RESOLUTION AND AUTHORIZATION TO CARRY OVER FUNDS TO THE 2019 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM {STRATEGIC PLAN NO. 6, 1G} — Public Works Agency RECOMMENDED ACTIONS.• 1. Authorize the City Manager to submit selected projects to the Orange County Transportation Authority for inclusion into the 2019 Federal Transportation Improvement Program. 2. Adopt a resolution. RESOLUTION NO. 2018 -XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CERTIFYING THAT THE CITY HAS THE RESOURCES TO FUND THE PROJECTS IN THE 2019 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM AND AFFIRMING THE CITY'S COMMITMENT TO IMPLEMENT ALL PROJECTS IN THE PROGRAM 55C. AMEND AGREEMENT WITH CLR DESIGN TO EXPAND CONSULTANT DESIGN SERVICES FOR THE SANTA ANA ZOO GIANT RIVER OTTER EXHIBIT (PROJECT NO. 16-2658) {STRATEGIC PLAN NO. 6, 1G} — Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS.• 1. Authorize the City Manager and Clerk of the Council to amend the current Professional Services Agreement with CLR Design, expanding the Scope of Work to include architectural design for a primate trail system and habitat at the Santa Ana Zoo at Prentice Park and increasing the compensation by $134,760, for a total contract amount of $479,825, subject to non -substantive changes approved by the City Manager and City Attorney. (AGMT NO. 2018 -XXX) 2. Adopt a resolution. CITY COUNCIL AGENDA 15 JANUARY 16, 2018 RESOLUTION NO. 2018 -XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING AN APPLICATION FOR LAND AND WATER CONSERVATION FUND ASSISTANCE FOR THE AMAZON'S EDGE EXPERIENCE PROJECT 55D. AMEND CLASSIFICATION AND COMPENSATION PLAN AND ANNUAL BUDGET — ADDITION OF PRINCIPAL MANAGEMENT ANALYST AND ADMINISTRATIVE SECRETARY IN COMMUNITY DEVELOPMENT AGENCY AND CITY MANAGER'S OFFICE RESPECTIVELY {STRATEGIC PLAN NO. 7,61 — Personnel Services Agency RECOMMENDED ACTIONS.• Adopt a resolution. RESOLUTION NO. 2018 -XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO, 2015-026 TO ADD THE POSITION OF ADMINISTRATIVE SECRETARY AND TO AMEND THE CURRENT ANNUAL BUDGET TO RECLASSIFY ONE SENIOR MANAGEMENT ANALYST POSITION IN THE COMMUNITY DEVELOPMENT AGENCY TO A PRINCIPAL MANAGEMENT ANALYST 55E. AMEND EXECUTE MANAGEMENT CLASSIFICATION AND COMPENSATION PLAN — EXECUTIVE DIRECTORS {STRATEGIC PLAN NO. 7, 61 — Personnel Services Agency RECOMMENDED ACTIONS.• Adopt a resolution. RESOLUTION NO. 2018 -XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OFSANTA ANA TO AMEND RESOLUTION NO. 2015-026 TOAMEND THE CITY'S BASIC CLASSIFICATION ANDCOMPENSATION PLAN FOR CERTAIN CLASSIFICATIONSOF EMPLOYMENT DESIGNATED AS UNREPRESENTED EXECUTIVE MANAGEMENT REPORTS 65A. REVIEW OF REGULARLY SCHEDULED 2018 CITY COUNCIL MEETINGS AND AUTHORIZE COUNCIL COMMITTEES TO SET DATE AND TIME OF 2018 MEETINGS {STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office Agenda Item continued from the December 19, 2017 City Council Meeting. RECOMMENDED ACTIONS.• 1. Review calendar of regularly scheduled City Council Meetings in 2018. CITY COUNCIL AGENDA 16 JANUARY 16, 2018 2. As in past practice, select a meeting date in July and/or August to cancel. 3. Direct staff to post Notice of Cancellation(s). The City Council hereby waives notice of said meetings as required by the government code. 4. Authorize City Council Committees, at their first meeting of the year, to set the date and time for their regular meetings in 2018. 65B. DISCUSS OPTIONS AND APPROVE ISSUANCE OF THE SOLID WASTE SERVICES REQUEST FOR PROPOSALS {STRATEGIC PLAN NO. 4, 11 — Public Works Agency Prior to issuing the Solid Waste Services Request for Proposals (RFP), staff is seeking City Council direction on several RFP components. The following options are presented for City Council discussion and consideration: A. Proposer Code of Conduct (Sec. 4.3.1): Option #1: Proposers are required to sign the Proposer Code of Conduct that includes prohibition of ex parte communications with City elected officials. Option #2: Revise the Proposer Code of Conduct to allow ex parte communications only during a designated period of time, prior to the proposal due date, in meetings to be held at City Hall, with the City Manager's designees present. B. Construction and Demolition Proposal (Sec. 5.9): Option #1: Offer proposers the opportunity to submit a proposal that includes Construction and Demolition Collection Services, a proposal that excludes Construction and Demolition Collection Services, or a proposal offering Construction and Demolition Collection Services only. Option #2: Exclude Construction and Demolition Services from inclusion with the Solid Waste Services proposal and request interested proposers to submit a separate proposal for Construction and Demolition Collection Services only. C. Optional Street Sweeping (Sec. 5.10) and Power Washing (Sec. 5.11) Proposals: Option #1: Offer proposers the opportunity to submit a proposal for Solid Waste Services that includes Street Sweeping and/or Power Washing services. Option #2: Remove this option from the Solid Waste Services Request for Proposals and continue to contract separately for these services. CITY COUNCIL AGENDA 17 JANUARY 16, 2018 D. Evaluation Criteria (6.2): Option #1: Approve the standard Evaluation Criteria presented in the RFP, as summarized in the following table: IIII IIII IIIII,IIIIII II,�IIIII,III) �II�IIII IIII, III IIII IIIIIIIIIII I IIII IIII IIII, ILII IIIIIII IIIII�� IIID� IIII S�II, II II IIII IIIIIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIIIII�III�YIIIII�IIIIIIIiIIIIIII�iIIIIIIIIBIIII��IIIIIIIIIIII�hIIIIII�IIIIIIIYIIII�IIII��llllll�lllllllllllllllll�� II�IIIII�IIIII��IIIIIIIIIIIIIIIIII��IIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIBIIIIII�� Responsiveness to RFP Pass/Fail Company Qualifications and Experience 20% Proposal for Collection and Diversion Services 25% Customer Service, Outreach and Education, and Operational 25% and Material Management Infrastructure Cost Proposal 30% California Assembly Bill 1669 Hiring Preference Intent +10% Requirement Compliance Number and Materiality of Suggested Changes to Franchise Noted Agreement Option #2: Provide staff with a preferred Evaluation Criteria. E. Explore options for youth employment opportunities to be included in the RFP. RECOMMENDED ACTION. Approve issuance of the Solid Waste Services Request for Proposals on January 30, 2018, including staff recommended option Items A, Option #1; B, Option #1; C Option #1; D Option #1; and Item E, to maintain the established implementation timeline, subject to non -substantive changes. 65C. RECEIVE AND FILE REPORT REGARDING PROPOSED SALES TAX LOAN AGREEMENT BETWEEN THE CITY OF SANTA ANA AND THE SANTA ANA AUTO DEALERS ASSOCIATION {STRATEGIC PLAN NO. 3, 3C} — Community Development Agency RECOMMENDED ACTION. Receive and file. CITY COUNCIL AGENDA 18 JANUARY 16, 2018 REVISED 1/12/2018 COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. DISCUSS AND PROVIDE STAFF DIRECTION REGARDING IMPACTS OF HOMELESSNESS THROUGHOUT THE CITY, AVAILABLE RESOURCES, AND POTENTIAL AND LEGAL REMEDIES (MAYOR PRO TEM MARTINEZ AND COUNCILMEMBERS SARMIENTO AND SOLORIO) 8513, DISCUSS AND PROVIDE STAFF DIRECTION RECaARDINCa IMPLEMENTATION OF THE ADAPTIVE RE -USE ORDINANCE WITH RESPECT TO CALIFORNIA BUILDINCa CODE STANDARDS AND SEISMIC, RETROFIT REQUIREMENTS (MAYOR PULIDO) HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER'S COMMENTS 90B. CITY COUNCIL.MEMBER COMMENTS 1. AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. • Jose Solorio - January 19, 2018, League of California Cities Policy Committee Meetings Sacramento, CA 2. ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council will be held on Tuesday, February 6, 2018 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. Adjourn in Memory of David Heney, Former City Employee FUTURE AGENDA ITEMS • Jail Reuse Study CITY COUNCIL AGENDA 19 JANUARY 16, 2018