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HomeMy WebLinkAbout25F - AGMT DESIGN SERV WARNER AVEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 6, 2018 TITLE: APPROVE AGREEMENT WITH KIMLEY- HORN FOR DESIGN SERVICES FOR WARNER AVENUE IMPROVEMENTS - PHASE 2 (PROJECT NO. 18-6901) (STRATEGIC PLAN NO. 6, 1G) i 0 �- RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO %FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Kimley-Horn and Associates, Inc., to provide engineering design services for Warner Avenue Improvements, Phase 2, from Oak Street to Wright Street, for a two-year period beginning February 6, 2018, and expiring on February 5, 2020, with the option for a one-year renewal exercisable by the City Manager and City Attorney, in the total amount not to exceed $940,000, which includes an approximate five percent design contingency in the amount of $45,361, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION Warner Avenue is classified as an East-West Major Arterial in the City's General Plan Circulation Element (GPCE) and the County of Orange Master Plan of Arterial Highway (MPAH). Warner Avenue Phase 2 Improvements will widen Warner Avenue between Oak Street and Wright Street from a four -lane roadway to a six -lane arterial to address safety issues and provide adequate vehicular capacity. The project scope of work involves providing professional engineering design services to prepare plans, specifications, and estimates for the street improvements and widening, including but not limited to the installation of parkway, raised median landscape, storm drain, protected bike lanes, soundwalls, street lights, traffic signals, and potential undergrounding overhead utility facilities. On November 29, 2017, the Public Works Agency posted a request for proposals (RFP) on the City website inviting qualified firms to submit proposals for professional engineering design services. A Notice Inviting Proposals was subsequently published in the Orange County Register on December 4, 2017, and December 8, 2017. On December 21, 2017, 10 proposals were received and subsequently evaluated by an evaluation committee comprised of staff from the Public Works Agency for content and responsiveness to the RFP. Each firm was rated according to its firm/team experience, understanding of need, relevant project experience, schedule, 25F-1 Agreement with Kimley Horn for Design Improvements, Phase 2 February 6, 2018 Page 2 Engineering Services - Warner Avenue references, and proposed cost and pricing data. The following is the list of the firms and their respective evaluation scores: Rank Firm Score 1 Kimley-Horn and Associates, Inc. 94.5 2 Kreuzer Consulting Group 89.5 3 Michael Baker International 87.5 4 HNTB 86.3 5 Anderson Penna 85.0 6 Mark Thomas 84.0 7 Huitt Zollars 81.5 8 Wilson Mikami 58.0 9 RICK Engineering 55.5 10 LITTLE 48.5 Based on the ranking, staff recommends that the top firm, Kimley-Horn and Associates, Inc., be retained to provide design services for the Warner Avenue Improvements, Phase 2, from Oak Street to Wright Street project for a fee in an amount not to exceed $894,639, based on the schedule of rates and fees incorporated into the agreement (Exhibit 1). Staff requests authorization of an approximate five percent design services contingency of $45,361, which results in the total agreement amount not to exceed $940,000. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in Coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACTS There is no environmental impact associated with this action. FISCAL IMPACT The total cost of the agreement is not to exceed $940,000. Funds in the amount of $705,000 are budgeted in the Measure M2 Competitive Street Fund (Account No. 03217663-66220), $83,075 25F-2 Agreement with Kimley Horn for Design Improvements, Phase 2 February 6, 2018 Page 2 Engineering Services - Warner Avenue in the Transportation System Improvement Area E Fund (Account No. 03417660-66220), and $151,925 in the Transportation System Improvement Area F Fund (Account No. 03517660- 66220) for expenditure per estimated spending plan below. Any unspent and encumbered balance will be carried forward into subsequent fiscal years as needed to fulfill the agreement. Contract Period Fiscal Year Amount FY 2017/18 (February— June) $188,000 FY 2018/19 (July — June) $564,000 FY 2019/20 (July — February) $188,000 Drz F. Fred Mousavipour Executive Director Public Works Agency FM/EWG/KN TOTAL: $940,000 APPROVED AS TO FUNDS & ACCOUNTS: An�mc'�ra7 Francisco Gutierrez Executive Director Finance & Management Services Agency Exhibit: 1. Agreement for Warner Phase 2 Professional Design Services 25F-3 25F-4 AGREEMENT TO PROVIDE DESIGN SERVICES FOR WARNER AVENUE PHASE 2 IMPROVEMENTS (OAK STREET TO WRIGHT STREET) THIS AGREEMENT is made and entered into this 6th day of February, 2018 by and between Kimley-Horn and Associates, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On November 29, 2017, the City issued Request for Proposal No. 17-135, by which it sought a consultant to provide engineering design services for Warner Avenue Improvements, Phase 2, from Oak Street to Wright Street. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 17-135. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual ,and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services that were described in the scope of work that was included in RFP No. 17.135 and more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $940,000. This sum includes (1) the base The of $894,639 plus (2) a contingency in the amount of $45,361 for services to be performed at the sole discretion of City. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subj ect to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals acid Scope of Work, which may reasonably be expected by City. PaeIof8 10"t 3. TERM This Agreement shall commence on the date first written above and terminate on February 5, 2020, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for one I -year period upon a writing executed by the City Manager and City Attorney, 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant tinder this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below; a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Page 2 of 8 25F-6 Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the CITY; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement, Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 2 P 3of8 8F-7 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant 's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend,. indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 4 of 8 25F-8 10. CONFIDENTIALITY If Consultant receives frorn the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care, "Confidential Information" shall include all nonpublic information Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement, 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702.1988 Fax 714-647.6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 Page 5 of 8 25F-9 To Consultant: Kimley-Horn and Associates, Inc. 765 The City Drive, Suite 200 Orange, CA 92868 Attn: Darren Adrian, P.E. A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant, The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreetnents, orallyor otherwise, havebeenmadeby any party, or anyone acting on behalf of any party, which are not embodied herein. 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 15. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. Page 6 of 8 25F-10 16. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California, Both parties fiu-ther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement, 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall because for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of Ne7of8 2 F-11 this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL FRED MOUSAVIPOUR Executive Director, Public Works Agency CITY OF SANTA ANA RAUL GODINEZ II City Manager CONSULTANT Name: Title: Page 8 of 8 25F-12 Kimley> Horn EXHIBIT A Warner Avenue Street Improvements 1/10/2018 Scope of Services The tasks below are intended to supplement and clarify the scope items in the RFP, to demonstrate phases of our services, tasks, and deliverables to be completed. Additional items that may be required to complete the scope of services are described at the end of this section under the heading Optional Items. Design plans and reports indicated will follow the City's standard format, unless indicated otherwise. A drawing list indicating anticipated sheet count is included with our fee in the separate sealed envelope. We understand that the City intends to have two PS&E packages for the Warner Avenue improvements from Oak Street to Grand Avenue and from Grand Avenue to Wright Street. This has been reflected on our sheet count. We have reviewed City's provided surveying data and we don't anticipate a need for additional surveying at this time. However, we may require a field surveying at the completion of Right -of - Way acquisition and building demolition to match proposed improvements to lines and grades.. We assume a 22 -month schedule for design beginning January 2018 with design services completed by October 2019. Our proposed schedule is provided at the end of this section. Task 1: Project Management and Coordination Kimley-Horn team members will attend an initial kick-off meeting to confirm project elements, objectives, scope, and schedule; and attend monthly PDT coordination meetings with the City. We will document significant items of discussion and decisions made during these meetings and forward to the City's Project Manager. This encompasses review and comments in response to the City's staff ideas. We will conduct meetings and conference calls and provide pertinent meeting minutes with action items and will prepare monthly progress reports, as part of the invoice package. This will also entail phone and email communications. We anticipate the following meetings: • One Kickoff Meeting • PDT Focus Meetings As part of this task, a Gantt Chart format Target Schedule will be provided showing primary tasks and review periods/processing, as agreed with the City. Kimley-Horn will maintain a Progress Schedule showing actual progress versus target and provide to the City on a monthly basis. Deliverables: Meeting agendas, meeting minutes, action items, progress reports, invoicing, draft target schedu/e, monthly updated schedule Task 2: Record Research and Utility Coordination Kimley-Horn will obtain readily available record drawings and data pertinent to the scope of services, such as GIS mapping, as -built plans, and utility atlases. We will initiate the utility notification process early in the design stages and identify potential conflicts. We will maintain a utility agency tracking list to indicate the status of communication and add a contact list for substructure and utility owner -operators that will also carry over to the specifications. We will assist the City with utility notification letters consisting of the following: 1. Utility Information Request 2. Prepare to Relocate Notice/Final Utility Notice Form 3. Notice to Relocate These letters will notify the utility agency of the Project, describe anticipated impacts and identify action required. We will provide follow-up calls to non-responsive agencies and generate a utility disposition matrix to serve as documentation and aid in tracking this task. We assume that utility notices will be on the City's letterhead. I I P a g e 25F-13 Kimley>Morn Warner Avenue Street Improvements 1/10/2018 Deliverables: Utility agency tracking List, utility notification letters. Task 3: Geotechnical Study Infiltration Test and Soil Suitability: Our team will conduct a geotechnical field review as follows: • Percolation rate test at eight locations to the depth of 8 feet • Agronomy/soil fertility laboratory testing encompassing major element fertility package, agricultural suitability package, and USDA particle size analysis • One hollow stem auger boring to the depth of approximately 50 feet bgs and two CPT to a maximum depth of 50 feet bgs or refusal • Obtain bulk, soil samples at selected depths We will compile data and geotechnical analysis of the field and laboratory tests consisting of analyses to evaluate and provide recommendations pertaining to the following: • Percolation rate characteristics of the soils • Grain Size Distribution and Atterberg Limits/Plasticity Index Moisture content • Suitability of the on-site soils for landscape improvements We will prepare a report presenting the results of field exploration, geotechnical laboratory testing, engineering analyses, as well as conclusions and recommendations relative to the project. Soil'management'report will'addfdbt the`recommendations for arhendments'for optimum soil for plantings. Pavement Evaluation: We will provide the following services: • Subsurface exploration consisting of the excavation, sampling, and logging of six hand excavated cores to depths of approximately five feet, or refusal within the project limits. The purpose of the pavement borings will be to observe the existing structural pavement sections and collect soil samples for geotechnical laboratory testing. Our team will compile data and geotechnical analysis of the field and laboratory tests with analyses to evaluate and provide recommendations pertaining to the following: • Evaluate the R -value and in-place moisture content of subsurface soils. • Evaluate Expansion Index and Corrosion potential of subsurface soils, • Excavation and compaction requirements, including suitability of the on-site soils for subgrade material for the proposed improvements, • Analysis and design of new pavement construction and pavement rehabilitation alternatives. The analysis will be performed in general accordance with the Caltrans Highway Design Manual design method. • Provide recommendation for sidewalk improvement. We assume that the 10- and 20 -year design traffic indices (TI) for the subject streets will be provided to us by the City for our analyses. We assume traffic control for pavement borings and percolation tests will be based on Work Area Traffic Control Handbook (WATCH) manual. 21 Page 25F-14 Kimley>Morn Warner Avenue Street Improvements 1/30/2018 Preparation of traffic control plans; hot -mix asphalt patching and Full -Depth Reclamation Recommendations are excluded for this task. Deliverables: Draft Pavement and Soil Material Report, Final Pavement Report and Soil Material Report. Task 4: Hydraulic/Hydrology Analysis Our team will prepare a Drainage Report to address hydrology and hydraulics for the site per Orange County Hydrology Manual and Orange County Local Drainage Manual requirements and will provide design recommendations. Modification of existing catch basins and connections to the storm drain main line are anticipated as part of the project. Modifications are intended to maintain existing drainage patterns and flows. Calculations will consist of comparing the pre - and post -project conditions at the site. Evaluation and recommendations are limited to the impacted portion of the storm drain within the project site, Catch basins will be incorporated into design, where necessary, i.e. to limit flooded width, and at low points. Evaluation of the downstream or upstream existing storm drain system is not anticipated for this task. We will address one round of consolidated City comments before preparing the final deliverable. Deliverables: Draft hydrology and hydraulic analysis and drainage report, final hydrology and hydraulic analysis and drainage report. Task 5: Water Quality Kimley-Horn will develop a Water Quality Management Plan (WQMP) for the project in compliance with, and meeting the requirements of Order No. RB-2009-0030/NPDES No. CAS618030, of the Santa Ana Regional Water Quality Control Board (RWQCB). The WQMP will incorporate Low Impact Development (LID) Best Management Practices (BMP) to the Maximum Extent Practical (MEP). For example, the use of bioretention facilities within landscaped parkway areas will be in accordance with the United States Environmental Protection Agency (USEPA) Green Street standards. If traditional LID BMPs cannot be incorporated, appropriate proprietary BMPs will be selected to improve water quality. If proprietary items are needed, these will be indicated in compliance with the City's adopted public contracting code. We will address one round of consolidated City comments before preparing the final deliverable. Deliverables: Draft WQMP, final WQMP. Task 6: Precise Alignment and Geometry Design The project team will refine the preferred alignment provided by the City part of the RFP. We will identify geometry constraints for roadway widening, turn pockets, bike lanes, sidewalks, and other street features, to confirm their compatibility with the existing conditions and proposed widening. Establishing geometry design for the mid -street and bike lane median will also be part of this work. We will incorporate traffic lanes configuration at intersections and changes of street cross sections throughout the corridor considering new alignment. One review session with the City staff of precise alignment will be part of this task. Design revisions will be reflected in 30% plans. The goal of this task is to minimize changes through plan production phase by getting stakeholders concurrence on proposed improvements. We will use the City's provided field surveys for base mapping. Precise Alignment plans will be prepared at a scale of 1" = 40' horizontal. 31 Page 25F-15 Kimley>Morn Warner Avenue Street Improvements 1/10/2018 Deliverables: Precise alignment and geometry design plans Task 7: Removal Plans We will provide demolition plans to identify removals of known facilitiestimprovements within the limits of work. This entails showing removal of primary features such as pavement, curb/gutter. concrete ditch, sidewalk, fencing, signs, guard rail, and large trees. Removal plans will be prepared at a scale of 1" = 20' horizontal. Deliverables: 30%, 60%, 95°%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the city Task 8: Street Improvement Plans Kimley-Horn will develop a street improvement plan for the construction of roadway improvements consisting of new medians, bike lanes, sidewalks, curb ramps, and roadway pavement improvements for the project limits, per City's RFP. Basis for these plans will be the approved precise alignment and geometry design as part of Task 6. The plans will show horizontal and vertical design information. Roadway plans will be prepared at a scale of 1" = 20' horizontal and 1" = 2' vertical for profiles. We will use the City's provided field surveys for base mapping. Vertical design information for construction of new medians, and curbs will be indicated on the plans with profiles. Details and typical sections will be added as indicated in the drawing list provided with our fee. Necessary adjustments to surface utility features will be identified and addressed with call outs and construction notes. We will prepare details for items that deviate from published standards. Plan preparation will be coordinated with the City, other agencies such as Orange County Fire Authority, Community Development Agency, Orange County Transportation Authority (OCTA), and utility Companies. Modifications to existing water and sewer mains are not anticipated for this project. Deliverables: 30%, 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the city Task 9: Offsite Improvement Plans Our team will provide offsite improvement plans to address necessary improvements within private property such as sign relocations (10 feet high or shorter), parking lot adjustment(s), lighting relocations, and landscape and irrigation modifications. Offsite improvement plans will address modifications to the frontage of the properties resulting of roadway widening. Major parking lot reconfiguration, drainage improvements, building and structural modifications, architectural design, and offsite utility modification are excluded from this scope of services. Offsite improvements plans will be prepared at a scale of 1" = 20' horizontal. We assume modifications for offsite improvements will match existing features. Deliverables: 30%, 60%, 95%, and 100% Plans, electronic files in Microstation VIII and PDF (final plans will be sealed and sighed), and responses to previous review comments from the City Task 10: At -Grade Railroad Crossing Plans Our team will prepare railroad at -grade crossing plans at a scale of 1 "=20' for the improvements required due to the widening and realignment of Warner Avenue. Improvements will consist of 41 Page 25F-16 Kimley»)Horn Warner Avenue Street Improvements 1/10/2018 installing new crossing panels, active cantilever warning signals, and updates to signage and striping in the crossing area. In addition, existing vehicular gates will be replaced to accommodate the widening. The improvements will comply with Federal Railroad Administration (FRA), California Public Utility Commission (CPUC), and California Manual on Uniform Traffic Control Devices (MUTCD) standards. Our team will coordinate with the City, Union Pacific Railroad (UPRR), and CPUC at each stage of the project based on following assumptions. In addition, our team will prepare the draft and final CPUC General Order 88-B and exhibits. Assumptions: • Site Diagnostic Meeting will be held at 5% submittal per CPUC requirements. • Final Diagnostic Meeting will be held after 95% submittal per CPUC requirements. • One round of comments per submittal to CPUC. UPRR and the City. • Design for railroad signal, preemption, and communication will be part of this task. • Railroad signal, preemption, and communication improvements work will be done by UPRR. • Updates to FRA At -Grade Crossing Inventory information are not included in this scope of work. • Pedestrian/bicycle gate assembly is not included in this scope. • Pre -signal and interconnect are not Included in this scope of work. • Third party reviews (CPUC and UPRR) are outside the control of the design team and can require 4-6 weeks or more. Deliverables: 30%, 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the City, CPUC and UPRR, Final GO -888 and Exhibits for signature. Task 11: Signing and Striping Plans We will prepare striping and signing plans at a scale of V = 40' for the proposed improvements within the limits of the project. Striping and signing plans will comply with the City's standards, Caltrans, and the California MUTCD. Flashing beacon installation and parking meter details, if required, will be shown on the striping and signing plans. Deliverables: 30%, 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be seated and signed), and responses to previous review comments from the City Task 12: Landscape and Irrigation Plans The Kimley-Horn team will prepare landscape and irrigation plans for the proposed medians, parkways, and open spaces within the project limits. These plans will be consistent with the City's Standards and General Plan; the City's Scenic Corridor Elements; the City's Urban Design Elements; and California's Water Efficient Landscape Ordinance. The plans will consider City maintenance when developing the design. Landscape and irrigation plans will be prepared at a scale of 1" = 20' horizontal. Deliverables: 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the City Task 13: Storm Drain Plans We will prepare storm drain plans showing proposed catch basins and lateral connections to the existing main lines. Catch basin sizing, inlet dimensions, and laterals pipe sizes will be 51 Page 25F-17 Kimley>>)Horn Warner Avenue Street Improvements 1/10/2018 determined as part of Task 4. Potential conflicts with existing utilities will be shown on profiles with approximate location of utilities, per the utility agencies readily available record drawings. Storm drain plans will be prepared at a scale of 1" = 20' horizontal and 1" = 2' vertical for profiles. Deliverables: 60%, 95%, and 100% Plans, electronic files in Microstation V61 and PDF, and responses to previous review comments from the City Task 14: Street Light and Electrical Plans Kimley-Horn will prepare street light plans for Warner Avenue from Wright Street to Oak Street. Plans will incorporate street lighting along both sides of the street. We will conduct voltage drop calculations to determine the wiring sizes. We anticipate we will need to connect to existing service locations along the corridor. New service point locations may be necessary. Coordination with Southern California Edison to determine new and existing service points to be used will be a part of this task. We will provide a photometric analysis to determine required illumination for the corridor. The street light plans will be prepared on 24" x 36" full-size sheets. Decorative street lighting fixtures are excluded from this scope of services. Deliverables 60%, 95%, and 100% Plans, electronic files in Microstation V61 and PDF (final Plans will be sealed and signed), responses to previous review comments from the City Task 15: Traffic Signal and Signal Interconnect Plans We will prepare traffic signal and signal interconnect plans to incorporate the improvements and street widening along Warner Avenue. Traffic signal plans will include intersections of: Wright Street, Grand Avenue, Standard Avenue, Hailaday Street and at the Orange County Fire Station. Installation closed-circuit television (CCTV), video detection, conduits, and cables or modification of existing communication systems is anticipated within the project limits and will be shown on the traffic signal plans. The traffic signal interconnect plans will modify/install signal interconnect, single -mode fiber optics (SMFO), conduits, and cables for the existing communication system within the project limits. Plans will show the connection to each signalized intersection within the project limits. Pull box details and modification of conduit sweeps for the signal interconnect are included as part of this task. The traffic signal modification plan will be prepared in accordance with current City and Caltrans standards and will be prepared at a scale of 1" = 20' on a 24" x 36", full-size sheet. The traffic signal interconnect plan will be at a scale of 1" = 40' on a 24" x 36", full-size sheets. Fiber assignment diagrams are not in this scope of work. Deliverables: 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the City Task 16: Specifications Kimley-Horn will prepare technical specifications based upon the boiler plate supplied by the City. Bid items will be described as reasonably required in the General Provisions and will be included in the Contractor's bid list. References for the technical provisions to the City's Standards and Standard Specifications for Public Works Construction (Greenbook), Caltrans, or other appropriate specifications will be shown. 61 Page 25F-18 Kimley>Morn Warner Avenue Street Improvements 1/10/2018 Deliverables: 60%, 95%, and 900% Specifications, electronic files in PDF and word format (final specifications will be sealed and signed), and responses to previous review comments from the city Task 17: Opinion of Probable Construction Cost Kimley-Horn will prepare an Opinion of Probable Construction Costs (Estimate) based on quantities, for comparison to project budget and assistance during the Contractor's bidding process. Unit prices will be derived from readily available current bid information based on similar projects within the area. Backup will be generated for lump sum items. Contingencies will be shown, as agreed upon with City staff. Deliverabtes: 30%, 60%, 95%, and 900% Estimates, electronic files in PDF Task 18: Bid Phase Kimley-Horn will provide services during the bid phase by responding in writing to requests for information (RFI)Iclarifications. Design changes, such as those for the contractor's preference, are not Included in this scope. Changes in the overall design concept are not accounted for in this scope. This scope of work is based on hours provided on our fee schedule. Additional construction support can be provided as needed on hourly rate basis. Deliverables: Responses to three RFIs Task 19: Storm Drain Design Our team will provide a final design level hydraulic analysis to identify hydraulic grade line for proposed storm drain main lines within the project area. Hydraulic grade line in downstream will be provided by the City. Storm drain pipe sizing and discharges for the design of new storm drain line will be obtained from City's storm drain master plan. Pipe sizing will be confirmed through hydraulic analysis. We will look at options for designing a parallel storm drain main to existing to be consistent with phase one design. Hydraulics analysis will be per Orange County Local Drainage Manual requirements. Hydraulic analysis results will be used to prepare storm drain plans for storm drain main line improvements on Warner Avenue between Oak Street and Wright Street. Storm drain plans will be prepared at a scale of V = 20' horizontal and V = 2' vertical for profiles. Deliverables: 60%, 95%, and 900% Plans, electronic files in Microstation V81 and PDF, and responses to previous review comments from the City Task 20: Sound Wall Design We will design and prepare sound wall plans for the project. Based on the proposed alignment provided by the City in the RFP, we assume sound walls will be required adjacent to the residential areas on north side of Warner Avenue. The sound wall plans entail plan and elevation view of the wall with associated typical section and structural details needed for wall construction. We assume Caltrans or City's standard plans can be used for design of proposed sound walls. Due to potential liquefaction and existing differential settlements onsite, we have assumed geotechnical investigation will be needed to determine if Caltrans or City's standard plans can be used. Sound walls are assumed to be block walls based on Caltrans and City's standard plans. Architectural design and features are excluded for this task. Structural analysis are excluded from this scope of services. 7 1 P a g e 25F-19 Kimley»)Horn Warner Avenue Street Improvements 1/10/2018 Liquefaction Evaluation and Foundation Design: Our team will conduct a geotechnical field review as follows: • One hollow stem auger boring to the depth of approximately 50 feet bgs and two CPT to a maximum depth of 50 feet bgs or refusal • Obtain bulk, Standard Penetration Test (SPT) and Modified California soil samples at selected depths We will compile data and geotechnical analysis of the field and laboratory tests consisting of analyses to evaluate and provide recommendations pertaining to the following: • Grain size distribution and Atterberg Limits/Plasticity Index • Moisture content and dry density • Direct shear and Unconfined compression tests • Consolidation and Swell/Collapse Potential • Liquefaction and settlement analysis based SPT and CPT data • Foundation design criteria for new soundwalls (this is to confirm Caltrans standard plans can be used for the sound wall design) We will prepare a report presenting the results of field exploration, geotechnical laboratory testing, engineering analyses including liquefaction analysis and foundation design, as well as conclusions and recommendations relative to the project. Deliverables: Draft Soil Report, Final Soil Report. 60%, 95%, and 100% Plans, electronic files in Microstation V81 and PDF (final plans will be sealed and signed), and responses to previous review comments from the City Task 21: Construction Support Kimley-Horn will assist the City during the construction phase by responding to the Contractor's RFIs regarding design, and providing clarifications. Changes in the overall design concept are not part of this scope. A 12 -month construction duration is assumed. We have included up to 5 RFIs and attending one preconstruction meeting. We will prepare record drawings by updating the approved design drawings based on one set of redline markups provided by the Contractor or City staff. Independent verification is not included in this scope. Significant deviations from the original design documents are not accounted for in this scope. The purpose of the record drawings is to create a deliverable that will represent the built condition for the City's records, as recorded by the Contractor. This scope of work is based on hours provided on our fee schedule. Additional construction support can be provided as needed on hourly rate basis. Deliverables: Record Drawings: One hardcopy and one electronic (PDF format and Microstation V81) Optional Items Task 1: Community Outreach Kimley-Horn will prepare and attend a total of two community outreach meetings and workshops, one at the 60% and one at 95% design levels to demonstrate and discuss project features. This encompasses a board presentation showing the 60% and 90% level design plans and other related information. 81 Page 25F-20 Kimley>Morn Warner Avenue Street Improvements 1/10/2018 Task 2: Potholing Our team will provide vacuum excavation potholes to positively identify utilities where conflicts may exist. This task entails up to 30 potholes with a depth of up to 15 feet. Potholing information will be used to identify potential conflicts with traffic signal footings, new catch basins, wall footings, and water quality devices. Additional potholes, if needed, will be an optional item per each pothole. We assume traffic control for potholing will be based on WATCH manual. Preparation of traffic control plans is excluded for this task. Deliverables: Potholing report Task 3: Utility Undergrounding Utility Agency Coordination: Kimley-Horn will conduct utility agency coordination to accomplish the undergrounding tasks for overhead power and communication lines. This entails providing notification letters, meetings with each utility agency to establish initial contact and project parameters, and subsequently coordinating with each of the four utility companies to complete the design process. We anticipate utility undergrounding coordination for SCE, AT&T, MCI Socal, and LVL 3 Communications agencies. Utility Plan Review and Comments: Kimley-Horn will review and comment on utility design plans provided by the utility companies. Plan review will consider routes; conflicts with other utilities; impacts to existing and proposed improvements; and potential easements. We anticipate up to three rounds of comments per utility agency. Utility easement work is excluded from this task. Composite Utility Plans: Kimley-Horn will produce Composite Utility Plans showing plan view with anticipated locations of each utility to be undergrounded. Plans will be prepared at scale of 1" = 20' and will encompass project limits from Wright Avenue to Oak Street. We will use available project base mapping from our utility coordination task and surveying provided by the City to show existing topography including existing poles and other existing underground utilities according to field surveys and readily available records. We will show anticipated downwire locations, poles to be removed, proposed conduit and structures, as designed by the utility companies. We assume the City and the utility companies will be providing their design CAD file with every submittal to Kimley-Horn for updating of the Composite Utility Plans. Proiect Management: Kimley-Horn will provide project management to accomplish the utility undergrounding task stated above. This entails attending a kick-off meeting and up to three coordination meetings with City staff and utility companies (total of four meetings) and providing necessary meeting minutes and documentation. 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