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Home My WebLink About55B - RESO GRANT APPLICATIONREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 6, 2018 TITLE: ADOPT RESOLUTIONS AND AUTHORIZE GRANT APPLICATIONS FOR WATER RECYCLING FUNDING & WATER SMART DROUGHT RESPONSE PROGRAMS (NONGENERAL FUND) (STRATEGIC PLAN NO. 6, 1G) CITY MANAGER RECOMMENDED ACTION Adopt Resolutions agreeing to the terms Resources Control Board Water Recycling WaterSMART Drought Response Program improvement project: a. Recycled Water Master Plan b. Well #32 Rehabilitation CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER of participation in the California State Water Funding Program and Bureau of Reclamation for one planning project and one capital 2. Authorize the Executive Director of Public Works to submit a grant application for the California State Water Resources Control Board's Water Recycling Funding Program for the Recycled Water Master Plan in the amount of $75,000. 3. Authorize the Executive Director of Public Works to submit a grant application for Department of the Interior, Bureau of Reclamation's WaterSMART Drought Response Program for Well #32 Rehabilitation Project in the amount up to $750,000. DISCUSSION The City of Santa Ana receives recycled water from the Orange County Water District (OCWD) recycled water system called the Green Acres Project (GAP). GAP is a water reuse effort that provides recycled water for landscape irrigation at parks, schools, and golf courses; industrial uses, such as carpet dying; toilet flushing; and cooling for power generation. Currently, recycled water use in Santa Ana is limited but includes the irrigation of some City parks, schools, street medians, green belts, and commercial -industrial uses. Only about one percent of the City's total water demand (350 acre-feet) is supplied by recycled water. The recycled water consumed 5513-1 Adopt Resolutions and Authorize Grant Applications for the Water Recycling Funding and the Water Smart Drought Response Programs February 6, 2018 Page 2 directly supplants potable water use, which reduces the demand on the groundwater basin and preserves potable supplies for other uses. The existing recycled water distribution system exists in only a small portion of the City, and is solely owned and operated by OCWD. In order for the availability and use of recycled water to expand in the community, the City would need to build and operate its own recycled water system. There are many environmental and economic benefits of expanding recycled water use throughout the community, including providing a source of lower-cost water, saving local resources, and the ability to irrigate landscapes in times of drought. A Recycled Water Master Plan is utilized by municipalities and water agencies as a systematic means to identify and assess the best and most efficient method of developing a recycled water system that meets the demands and expectations of the community. The proposed Recycled Water Master Plan will include the development of a computerized hydraulic model, identification of recycled water demand in the community, identification of recycled water sources, and establishment of an ordered list of capital improvement projects and costs. As the City's first Recycled Water Master Plan, this document will serve as the basis for future decisions regarding the potential expansion of recycled water in the City and will assist the City in obtaining available grant funding for the identified projects. The California State Water Resources Control Board offers grant funding for this type of plan under their Water Recycling Funding Program. The program allows for a maximum grant award amount of $75,000, but not to exceed of 50% of the total study cost. In October 2017, staff issued a Request for Proposals to solicit proposals from consulting firms to prepare a Recycled Water Master Plan. The estimated cost of preparing the desired plan for the City is approximately $200,000. If a Water Recycling Funding Program grant application is successful, the grant funding would offset a significant portion of the cost of the Plan. The City's potable water comes from an underground basin and is pumped through 21 existing wells. One of the wells is located at Morrison Park (Well #32) and has been inactive for about 10 years. The well was taken off line due to low operating efficiencies and high nitrate levels. Rehabilitating Well #32 in order to put it back in service would improve the City's water system efficiency and would reduce the burden on other water production facilities. The City completed a Well Nitrate Mitigation and Rehabilitation Study in February 2013. The City has contracted with a consulting firm that is currently preparing construction documents (Plans, Specifications & Estimates) for Well #32 rehabilitation. The construction cost for this project is estimated to be $4,600,000. The Department of the Interior offers grants through its Bureau of Reclamation's WaterSMART (Sustain and Manage America's Resources for Tomorrow) Drought Response Program to develop and update comprehensive drought plans and implement projects that build long term 55B-2 Adopt Resolutions and Authorize Grant Applications for the Water Recycling Funding and the Water Smart Drought Response Programs February 6, 2018 Page 3 resiliency to droughts. The program provides up to a maximum of $750,000 in grant funding, but not to exceed 50% of the total project cost. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. Staff will return to Council with a request for approval to accept any award under these applications and programs and will indicate the fiscal impact of any such awards and associated expenditures at that time. F. Fred Mousavipour Executive Director Public Works Agency FM/NS/RR Exhibit: 1. Resolution: Recycled Water Master Plan 2. Resolution: Well #32 Rehabilitation Project 55B-3 55B-4 jmf 1/24/18 RESOLUTION NO. 2018 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING CITY PARTICIPATION IN THE CALIFORNIA STATE WATER RESOURCES CONTROL BOARD'S WATER RECYCLING FUNDING PROGRAM FOR THE CITY'S RECYCLED WATER MASTER PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana is working on developing a Recycled Water Master Plan. B. The California State Water Resources Control Board offers financial assistance in the form of grant funding through its Water Recycling Funding Program for this type of plan. C. The maximum grant amount that the Water Recycling Funding Program may award is $75,000 per application. D. The Water Recycling Funding Program requires that at least half of the total cost of the plan be provided by the requesting agency. E. The City desires to fund part of the cost of the Recycled Water Master Plan with grant funding from the State's Water Recycling Funding Program. Section 2. The City Council of the City of Santa Ana hereby authorizes and directs the Executive Director of Public Works, or his or her designee, to sign and file, for and on behalf of the City of Santa Ana, a Financial Assistance Application for a grant agreement from the California State Water Resources Control Board's Water Recycling Funding Program for the Recycled Water Master Plan in the amount of $75,000. Section 3. The Executive Director of Public Works, or his or her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement with the State Water Resources Control Board and any amendments or changes thereto. Section 4, The Executive Director of Public Works, or his or her designee, is designated to represent the City of Santa Ana in carrying out the City's responsibilities under the grant agreement, including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws. Resolullon No, 2018 -XXX Page 1 of 2 Exhibit 1 55B-5 imf 1/24/18 Section 5. If a grant award is made by the California State Water Resources Control Board, the City of Santa Ana commits to provide the match for the amount of $75,000 in funding from the City's Water Enterprise Fund for the Recycled Water Master Plan plus any remaining balance. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution, ADOPTED this T_ day of Miguel A. Puiido Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: ohn M. Funk Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY 1, Maria D. Huizar, Clerk of the Council, do hereby certify the attached Resolution No. 2018- to be the original resolution adopted by the City Council of the City of Santa Ana on 2018. Date: Clerk of the Council City of Santa Ana 55B-6 Resolution No. 2018 -XXX. Page 2 of 2 jmf 1/24/18 RESOLUTION NO. 2018 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING CITY PARTICIPATION IN THE BUREAU OF RECLAMATION'S WATERSMART DROUGHT RESPONSE PROGRAM FOR THE WELL #32 REHABILITATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows A. The City of Santa Ana completed a Well Nitrate Mitigation and Rehabilitation Study for Well #32 in February 2013. B. The City currently has a consulting firm preparing construction documents (Plans, Specifications & Estimates) for the Well #32 Rehabilitation Project. C. The United States Department of the Interior offers financial assistance in the form of grant funding through its Bureau of Reclamation's WaterSMART (Sustain and Manage America's Resources for Tomorrow) Drought Response Program for this type of project. D. The maximum grant amount that the Drought Response Program may award is $750,000 per application. E. The Drought Response Program requires that at least half of the total cost of the project be provided by the requesting agency. F. The City desires to fund part of the construction cost of the Well #32 Rehabilitation Project with grant funding from the WaterSMART Drought Response Program. Section 2. The City Council of the City of Santa Ana hereby authorizes and directs the Executive Director of Public Works, or his or her designee, to sign and file, for and on behalf of the City of Santa Ana, a grant application from the Bureau of Reclamation's WaterSMART Drought Response Program for the Well #32 Rehabilitation Project up to the amount of $750,000. Section 3. The Executive Director of Public Works, or his or her designee, is designated to provide the assurances, certifications, and commitments required for the grant application, including executing a financial assistance or similar agreement with the Bureau of Reclamation and any amendments or changes thereto. Resolution No. 2018 -XXX Page 1 of 3 Exhibit 2 55B-7 jmf 1124118 Section 4. The Executive Director of Public Works; or his or her designee, is designated to represent the City of Santa Ana in carrying out the City's responsibilities under the grant agreement, including certifying disbursement requests on behalf of the City and compliance with applicable state and federal laws. Section S. If a grant award is made by the Bureau of Reclamation, the City of Santa Ana commits to providing up to $750,000 in funding from the City's Wastewater Enterprise Fund for the Well #32 Rehabilitation Project plus any remaining balance. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of 2018. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: ' a-A— ohn M. Funk Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Miguel A. Pulido Mayor 55B-8 Resolution No. 2018 -XXX Page 2 of 3 jmf 1/24/18 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Maria D. Huizar, Clerk of the Council, do hereby certify the attached Resolution No. 2018- to be the original resolution adopted by the City Council of the City of Santa Ana on 2018. ®ate: Clerk of the Council City of Santa Ana 55B-9 Resolution No. 2018 -XXX Page 3 of 3 55B-10