HomeMy WebLinkAbout22A - SPEC FORKLIFT PURCHASEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2018
TITLE:
AWARD PURCHASE ORDER TO
WESTERN EQUIPMENT
MANUFACTURING, INC. FOR A TRUCK-
MOUNTED ROUGH TERRAIN FORKLIFT
(SPEC. NO. 17-138)
(STRATEGIC PLAN NO. 6,2)
Cl*
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Western Equipment
Manufacturing, Inc., for the procurement of one truck -mounted rough terrain forklift in the amount
of $63,711, plus a $1,000 contingency, for a total amount not to exceed $64,711, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new
rough terrain transportable forklift for use in moving pallets of materials at various water facility
sites across the City. The City's well, pump, and reservoir sites have a mix of paved and
unpaved surfaces that require a forklift with a specialized wheel base to safely move the
operational supplies when delivered.
The Notice Inviting Bids was advertised on December 5, 2017, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
13 Vendors notified
4 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The bid was opened on January 3, 2018, and evaluated. The bid from Western Equipment
Manufacturing, Inc. is responsive to the specifications and meets the City's requirements. To
22A-1
Award Purchase Order for Rough Terrain Forklift
February 20, 2018
Page 2
allow for unanticipated charges, a $1,000 contingency has been included in the award amount. If
the recommended action is approved, delivery is expected within 10 to 12 weeks.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $64,711 are available in the Water Systems Maintenance Machinery &
Equipment Account (No. 06017641-66400) for expenditure in FY 2017-18.
Pre6 Mousavipour
Executive Director
Public Works Agency
FM/CL/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Executive Director J I
Finance -and Management Services Agency
22A-2