HomeMy WebLinkAbout25D - AGMT TRAFFIC SIGNAL SYNC BEARREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2018
TITLE:
APPROVE A COOPERATIVE AGREEMENT
WITH THE CITY OF COSTA MESA FOR
IMPLEMENTATION OF GRANT -FUNDED
TRAFFIC SIGNAL SYNCHRONIZATION FOR
THE BEAR STREET CORRIDOR
(PROJECT NO. 18-6913)
(STRATEGIC PLAN NO. 6, 1B)
ftY MANAGER
I
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a cooperative agreement with
the City of Costa Mesa identifying each city's roles and responsibilities, including the City of
Santa Ana match requirement of $37,560, to implement the Bear Street Corridor Traffic Signal
Synchronization Project, for the term beginning upon approval of both the Santa Ana and Costa
Mesa City Councils and in effect until December 31, 2022, with an option for a one-year
extension period, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On December 6, 2016, the City Council authorized staff to submit to the Orange County
Transportation Authority (OCTA) joint applications with participating agencies to request funding
consideration of the renewed Measure M2 Regional Traffic Signal Synchronization Program. The
cooperative agreement for the Bear Street project would provide for inter -jurisdictional traffic
signal synchronization and improvements along the corridor traversing Santa Ana, Costa Mesa,
and Caltrans jurisdictions.
In April 2017, the OCTA Board approved the renewed Measure M2 Regional Traffic Signal
Synchronization Program funding request for the Bear Street project. While Costa Mesa will act
as lead agency for the project, a cooperative agreement is needed to identify the roles and
responsibilities of Costa Mesa and Santa Ana, and provide for Costa Mesa oversight to maintain
inter -jurisdictional synchronization on the project during the three-year grant period (Exhibit 1).
Council approval of the cooperative agreement is required from both cities, and the Costa Mesa
City Council is scheduled to review this item on March 20, 2018. Upon completion of the grant
period, responsibility for ongoing signal maintenance will revert to the respective local agencies.
2513-1
Cooperative Agreement for Bear Street
Traffic Signal Synchronization Project
February 20, 2018
Page 2
The Measure M2 grant provides $494,752 for the project and the participating cities will provide
$123,688 in matching funds. The City of Santa Ana's share is a cash match of $37,560.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe and aesthetically pleasing for all users).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for City's $37,560 share of the local match are budgeted available in the Measure M2
Street Construction Fund (Account No. 03217662-66220, Project No. 18-6913) for expenditure in
FY 2017-18 and FY 2018-19. The estimated spending plan is as follows:
Fiscal Year Amount
FY 2017-18 (February — June 2018) $30,048
FY 2018-19 (July 2018 — June 2019) $7,512
TOTAL: $37,560
rredlMousavipour
Exedutive Director
Public Works Agency
FM/EWG/CR
Exhibit: 1. Cooperative Agreement
2. Project Location Map
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez „P
Executive Director
Finance & Management Services Agency
25D-2
COOPERATIVE AGREEMENT
BETWEEN
THE CITY OF COSTA MESA AND THE CITY OF SANTA ANA
FOR THE. BEAR STREET TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
This Cooperative Agreement ("Agreement') is made and entered into this
day of , 2018 ("Effective Date"), by and between the CITY OF
COSTA MESA, a municipal corporation ("COSTA MESA"), and the CITY OF SANTA
ANA, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("SANTA ANA"), COSTA MESA and
SANTA ANA are collectively referred to herein as "CITIES".
RECITALS:
A, COSTA MESA applied for a grant from the Orange County Transportation
Authority (OCTA) as part of the Renewed Measure M (M2) Regional Traffic
Signal Synchronization Program ("RTSSP") (Project P), aimed to coordinate
traffic signals across multiple jurisdictions to enhance countywide traffic flow and
reduce congestion.
B. The Bear Street Traffic Signal Synchronization Project (the 'PROJECT") was
selected by OCTA as one of the RTSSP projects to be funded in Fiscal Year
2017-2018, based on an application-submitted-by-COSTAMESA on behalf of
CITIES.
C. OCTA and COSTA MESA entered into a Master Funding Agreement
(Cooperative Agreement No. C-1-27,57) defining the terms and conditions for
approved Measure M2 projects.
D. CITIES desire to initiate and implement the PROJECT, with COSTA MESA as
the lead agency.
E. CITIES desire to enter into this Agreement to demonstrate their commitment to
improving traffic signal synchronization opportunities for Orange County and to
develop and implement the PROJECT.
F. CITIES desire to set the specific terms, conditions and funding responsibilities
between the CITIES for the implementation of the PROJECT.
NOW, THEREFORE, it is mutually understood and agreed by the CITIES as
follows:
TERM
This Agreement shall commence on the Effective Date and continue in full force
and effect until December 31, 2022. This Agreement may be extended for one
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(1) additional one (1) year period upon the mutual consent of both parties.
2. SCOPE OF PROJECT
a. The PROJECT will include Improvement at fourteen (14) traffic signals along
Bear Street as listed in the Scope of Work, attached hereto as Exhibit A and
incorporated herein by this reference.
b. The PROJECT will include hardware and software upgrades to traffic
controllers, traffic telecommunications, master controllers and associated
systems (hereinafter collectively referred to as "Traffic Control Elements"),
and these Traffic Control Elements will be constructed and/or installed and
implemented as part of the PROJECT as identified in the Scope of Work and
the Cost Estimate, attached hereto as Exhibit B and incorporated herein by
this reference.
SHARED RESPONSIBILITIES
a. CITIES agree to coordinate the inclusion of other Traffic Control Elements
and in-kind services to be integrated during the construction of the PROJECT
that are not included In the project application and that the owning city will
have the responsibility for verifying and coordinating during the course of the
PROJECT.
b. CITIES agree to implement the PROJECT based on Exhibits A and B,
including a combined cash and in-kind match of One Hundred Twenty -Three
-Thousand, Six Hundred Eighty -Eight Dollars ($123,688.00), equivalent to
twenty percent (20%) of the PROJECT cost split with the following cost
contribution of cash and in-kind services: SANTA ANA, Thirty -Seven
Thousand, Five Hundred Sixty Dollars ($37,560:00) and COSTA MESA,
Eighty -Six Thousand, One Hundred Twenty -Eight Dollars ($86,128.00). The
final amount may vary and will be based on the 20% of actual cost of
implementing all timing, improvements, and maintenance, as identified in the
project application.
c. Upon issuance of a Notice to Proceed to the consultant that is mutually
selected through a Request for Proposal, COSTA MESA may issue invoices
to SANTA ANA for up to eight percent (80%) of the cash match amount
identified in Exhibit A. The remaining cash match amount will be invoiced
after the completion of the Primary Implementation Phase of the PROJECT.
d. CITIES agree that unused PROJECT funds from one city can be used by the
other city (with matching fund responsibility) upon mutual written agreement
of CITIES.
e. Each city agrees to:
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i. Designate a technical lead person to act as the liaison for the PROJECT.
The Ilalson and any other required personnel shall attend and participate
in all PROJECT -related meetings and participate on the OCTA Traffic
Forum.
ii. Participate, cooperate and coordinate with contractors, consultants,
vendors and staff in good faith using reasonable efforts to resolve any
unforeseen issues and disputes arising out of the PROJECT to the extent
practicable with respect to the performance of the PROJECT.
iii. Identify and verify the upgrades to Traffic Control Elements to be
constructed and installed as part of the PROJECT and as identified In the
project application for each city.
iv. Coordinate the inclusion of other Traffic Control Elements and in-kind
services, where necessary, that the city requires for the implementation of
the PROJECT but are not included in the project application. Each city
shall be responsible for the inclusion of such elements within reason.
v. Maintain PROJECT -related signals and telecommunications equipment
with high priority during the PROJECT and be responsible for repair of the
signal control systems in its jurisdiction.
vi, Provide on-site support for signal control systems, timing plans, detection
systems and related equipment during construction, installation and
integration, and be available to change or make adjustments to timing
plans at a central or field location when necessitated by the PROJECT.
vii, Document in-kind match or dollar match funding as identified in the project
application and provide verification of such expenditures as part of any
required review or audit process, which may include payroll records,
contracts and purchase orders.
viii. Monitor and operate the traffic signals and improvements for a period of
two (2) years following the completion of the Primary Implementation
Phase of the PROJECT and provide verification of such activities as
required by Measure M2 program funding.
4. RESPONSIBILITIES OF SANTA AN
SANTA ANA agrees to the following responsibilities for implementation and
funding of the PROJECT:
a. To authorize COSTA MESA to be the Administering Agency for the
PROJECT.
25D-5
To authorize OCTA to distribute its grant allocation of Four Hundred Ninety -
Four Thousand Seven Hundred Fifty -Two Dollars ($494,752.00) to COSTA
MESA in order to pool the CITIES' grant funds in order to complete a more
thorough project on Bear Street between Segerstrom Avenue and Bristol
Street than could be accomplished by each city individually. SANTA ANA will
contribute up to Thirty -Seven Thousand, Five Hundred Sixty Dollars
($37,560.00) in cash and Zero Dollars ($0.00) in cash and/or in-kind services,
for a total match share of Thirty -Seven Thousand, Five Hundred Sixty Dollars
($37,560.00).
c. To help develop the PROJECT scope, provide input into the consultant
selection, attend team meetings, and review all consultant and administrative
reports pertaining to the SANTA ANA scope of work.
d. To provide required updates as requested by OCTA as part of the semi-
annual review process until the completion of the three-year grant period.
Documents to be provided include but are not limited to payroll records,
contracts, and purchase orders related to the PROJECT.
COSTA MESA AGENCY RESPONSIBILITIES
COSTA MESA agrees to the following responsibilities for implementation and
funding of the PROJECT:
a. To manage the PROJECT for the CITIES. COSTA MESA shall act as the
Administering Agency for the work for both COSTA MESA and SANTA ANA.
Within ten (10) days after this Agreement has been executed, COSTA MESA
will mail a copy of this Agreement to OCTA, pursuant to the terms and
conditions set forth herein.
b, To contribute a minimum of Seventy -Two Thousand, Nine Hundred Forty -One
Dollars ($72,941.00) in cash and Thirteen Thousand, One Hundred Eighty -
Seven Dollars ($13,187.00) in cash and/or in-kind services, for a total match
share of Eighty -Six Thousand, One Hundred Twenty -Eight Dollars
($86,128.00).
c, To work cooperatively with SANTA ANA and ensure that SANTA ANA has the
opportunity to provide meaningful input into all phases of the PROJECT, and
that SANTA ANA staff has adequate time to review all draft reports, contracts,
the proposed scope of work, and any other pertinent information. COSTA
MESA shall convene regular meetings of staff representatives from CITIES to
provide a regular process of input from CITIES to the consultant team.
d. To enter into an agreement with a qualified consultant team to assist in the
completion and monitoring of the Bear Street Corridor. COSTA MESA shall
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obtain concurrence of SANTA ANA prior to selection of the consultant team.
e. To coordinate the work effort of the PROJECT, provide the day-to-day
management of the consultant, and manage all consultant administration and
contracting. COSTA MESA shall review the consultant's invoices and pay
them accordingly after ensuring that the work has been satisfactorily
performed by the consultant.
f. To comply with all of the terms and conditions of its Cooperative Agreement
with OCTA, including the project reporting and auditing requirements
contained therein.
INDEMNIFICATION
a. SANTA ANA agrees to defend, indemnify, and hold free and harmless
COSTA MESA, its elected officials, officers, agents, employees, and
volunteers, at SANTA ANA's sole expense, from and against any and all
claims, actions, suits or other legal proceedings brought against COSTA
MESA, its elected officials, officers, agents, employees, and/or volunteers
arising out of or relating to the acts or omissions or willful misconduct of
SANTA ANA, its elected officials, officers, agents, employees, and volunteers
in connection with this Agreement.
b. COSTA MESA agrees to defend, indemnify, and hold free and harmless
SANTA ANA, Its elected officials, officers, agents, employees, and volunteers,
at COSTA MESA's sole expense, from and against any and all claims,
actions, suits or other legal proceedings brought against SANTA ANA, its
elected officials, officers, agents, employees, and/or volunteers arising out of
or relating to the acts or omissions or willful misconduct of COSTA MESA, its
elected officials, officers, agents, employees, and volunteers in connection
with this Agreement.
INSURANCE
a. SANTA ANA and COSTA MESA shall maintain and keep in full force and
effect during the term of this Agreement insurance or a program of self-
insurance against claims for injuries to persons or damages to property which
may arise in connection with SANTA ANA's or COSTA MESA's performance
of its obligations hereunder.
b. SANTA ANA and COSTA MESA shall require their consultants and
contractors performing work in connection with this Agreement to obtain and
maintain insurance as described below:
1. General Liability Insurance. Consultants and contractors shall maintain
commercial general liability insurance which shall include, but not be
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25D-7
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from
any act or occurrence arising out of consultants' and contractors'
operations related to the performance of this Agreement, including,
without limitation, acts involving vehicles. The amounts of insurance shall
be not less than the following: single limit coverage applying to bodily and
personal injury, including death resulting therefrom, and property damage,
in the total amount of $1,000,000 per occurrence and $2,000,000 in the
aggregate. Such insurance shall; (a) name Santa Ana and Costa Mesa,
and their elected officials, officers, employees, agents, volunteers and
representatives as additional insured(s); and (b) be primary and not
contributory with respect to insurance or self-insurance programs
maintained by the city.
Business automobile liability for owned vehicles, hired, and non -owned
vehicles, with a policy limit of not less than $1,000,000.00, combined
single limits, per occurrence for bodily injury and property damage.
ill. Workers' Compensation Insurance. In accordance with California law,
consultants and contractors, if they have any employees, are required to
be insured against liability for workers' compensation or to undertake self-
insurance. Prior to commencing the performance of any work related to
this Agreement, consultants and contractors shall be required to obtain
and maintain any required employer's liability insurance with limits not less
than $1,000,000 per accident.
iv. Professional Liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim and $2,000,000
aggregate.
c. CITIES shall require that consultants and contractors:
State on their insurance policies and certificates that the policies shall not
be canceled or reduced in coverage or changed in any material aspect
without thirty (30) days written notice to the city.
ii. Maintain the insurance coverages set forth in this section.
ill. Furnish certificates of insurance to the city evidencing the required
coverages and endorsements set forth herein.
d. If a consultant or contractor maintains broader coverage and/or higher limits than
the minimums described above, the CITIES shall require and shall be entitled to
the broader coverage and/or higher limits maintained by the consultant or
contractor.
25D-8
8. GENERAL PROVISIONS
a. Complete Agreement, This Agreement, including any attachments
incorporated herein and made applicable by reference, constitutes the
complete and exclusive statement of the terms and conditions of the
agreement between COSTA MESA and SANTA ANA and it supersedes all
prior representations, understandings and communications between the
parties.
b. Representatives. COSTA MESA designates its City Manager or his or her
designee to be the representative of COSTA MESA for purposes of this
Agreement. The City Manager may issue all consents, approvals, directives,
and agreements on behalf of COSTA MESA called for by this Agreement,
except as otherwise expressly provided in this Agreement.
SANTA ANA designates its City Manager or his or her designee to be the
representative of SANTA ANA for purposes of this Agreement. The City
Manager may issue all consents, approvals, directives, and agreements on
behalf of SANTA ANA called for by this Agreement, except as otherwise
expressly provided in this Agreement.
c. Waiver. The delay or failure of either party at any time to require performance
or compliance by the other of any of its obligations or agreements shall in no
way be deemed a waiver of those rights to require such performance or
compliance. No waiver of any provision of this Agreement shall be effective
unless in writing and signed by a duly authorized representative of the party
against whom enforcement of a waiver is sought. The waiver of any right or
remedy in respect to any occurrence or event shall not be deemed a waiver of
any right or remedy in respect to any other occurrence or event, nor shall any
waiver constitute a continuing waiver.
d. Severability. If any term, provision, covenant or condition of this Agreement is
held to be invalid, void or otherwise unenforceable, to any extent, by any
court of competent jurisdiction, the remainder of this Agreement shall not be
affected thereby, and each term, provision, covenant or condition of this
Agreement shall be valid and enforceable to the fullest extent permitted by
law.
e. Compliance with All Laws. COSTA MESA and SANTA ANA shall comply with
all applicable federal, state and local laws, statutes, ordinances and
regulations of any governmental agency having jurisdiction over the
PROJECT.
f. Force Majeure. Neither party shall be responsible for delays or lack of
performance resulting from acts beyond the reasonable control of the party or
parties. Such acts include, but are not limited to, any incidence of fire, flood,
25D-9
acts of God, commandeering of material, products, plants or facilities by the
federal, state or local government, national fuel shortage, and any other
conditions beyond the reasonable control of a party.
g. Assignment. Neither this Agreement, nor any of the parties' rights,
obligations, or duties hereunder may be assigned in whole or in part by either
party without the prior written consent of the other party in its sole and
absolute discretion. Any attempted assignment shall be deemed void and of
no force and effect. Consent to one assignment shall not be deemed consent
to any subsequent assignment, nor the waiver of any right to consent to such
subsequent assignment.
Governing Law. This Agreement shall be governed by and construed under
the laws of the State of California and applicable local and federal laws,
regulations and guidelines. In the event of any legal action to enforce or
interpret this Agreement, the parties agree that the sole and exclusive venue
shall be a court of competent jurisdiction located in Orange County,
California.
i. Attorneys' Fees. If litigation is brought by either party in connection with this
Agreement, the prevailing party shall be entitled to recover from the opposing
party all costs and expenses, including reasonable attorneys' fees, incurred
by the prevailing party in the exercise of its rights and remedies hereunder or
the enforcement of any of the terms, conditions, or provisions hereof.
Notices. Any notices, requests, or demands made between the parties
pursuant to this Agreement are to be directed as follows:
If to COSTA MESA:
If to SANTA ANA:
City Clerk Clerk of the Council
City of Costa Mesa City of Santa Ana
77 Fair Drive 20 Civic Center Plaza
Costa Mesa, CA 92626 Santa Ana, CA 92701
k. Order of Precedence. In the event of an inconsistency in this Agreement and
any of the attached exhibits, the terms set forth in this Agreement shall
prevail. If, and to the extent this Agreement incorporates by reference any
provision of any document, such provision shall be deemed a part of this
Agreement. Nevertheless, if there is any conflict among the terms and
conditions of this Agreement and those of any such provision or provisions so
Incorporated by reference, this Agreement shall govern over the document
referenced.
I, Headings. Paragraphs and subparagraph headings contained in this
Agreement are included solely for convenience and are not intended to
25D-10
modify, explain or to be a full or accurate description of the content thereof
and shall not in any way affect the meaning or interpretation of this
Agreement.
m. Construction. The parties have participated jointly in the negotiation and
drafting of this Agreement. In the event an ambiguity or question of intent or
interpretation arises with respect to this Agreement, this Agreement shall be
construed as if drafted jointly by the parties and in accordance with its fair
meaning. There shall be no presumption or burden of proof favoring or
disfavoring any party by virtue of the authorship of any of the provisions of
this Agreement.
n. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
Counterparts of Agreement. This Agreement may be executed and delivered
in any number of counterparts, each of which, when executed and delivered
shall be deemed an original and all of which together shall constitute one
agreement.
p. Corporate Authority. The persons executing this Agreement on behalf of the
parties hereto warrant that they are duly authorized to execute this
Agreement on behalf of said parties and that by doing so the parties hereto
are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, CITIES have caused this Agreement to be executed
SANTA ANA has caused this Agreement to be executed by and through their
respective authorized officers, as of the date first above written.
CITY OF SANTA ANA, a charter city
and municipal corporation of the
State of California
Raul Godinez II
City Manager
ATTEST:
CITY OF COSTA MESA a
municipal corporation of the
State of California
M
Thomas Hatch
City Manager
ATTEST:
Maria D. Huizar Brenda Green
Clerk of the Council City Clerk
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25D-11
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
J# -M. Fugk
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Fred Mousavipour
Public Works Director
APPROVED AS TO FORM:
Thomas Duarte
City Attorney
RECOMMENDED FOR APPROVAL:
Raja Sethuraman
Public Services Director
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25D-12
EXHIBIT A
SCOPE OF WORK
25D-13
EXHIBIT A
Scope of Work
Bear Street Signal Synchronization
INTRODUCTION
The City of Costa Mesa ("CITY") will lead the Bear Street PROJECT to optimize signal
synchronization timing along the Bear Street Corridor between Segerstrom Avenue and Bristol
Street. Below is the list of intersections:
1. Bear Street @ Segerstrom Avenue (SA)l
2. Bear Street @ Alton Avenue (SA)
3, Bear Street @ MacArthur Boulevard (SA)
4, Bear Street @ Sunflower Avenue (CM)2
5. Bear Street @ South Coast Plaza North (CM)
B. Bear Street @ South Coast Drive (CM)
7. Bear Street @ Metro Point East (CM)
B. Bear Street @ Metro Point West (CM)
g. Bear Street @ South Coast Plaza/Metro Point (CM)
10. Bear Street @ Yukon/Paularino Avenue (CM)
11. Bear Street @ SR -73 NB Ramp (Caltrans)
12. Bear Street @ SR -73 SB Ramp (Caltrans)
13. Bear Street @ Baker Street (CM)
14. Bear Street @ Bristol Street (CM)
PRIMARY IMPLEMENTATION
The following is an outline of the scope of services for Bear Street PROJECT Primary
Implementation.
1) Project Administration
CITY shall provide general project administration, environmental processing, and quality control.
The City of Santa Ana ("PARTICIPATING AGENCY") shall provide support project management
services for the project intersections located within their jurisdiction and assist In maintaining the
Bear Street PROJECT schedule.
a) Data Collection
The CITY will assemble with the assistance of PARTICIPATING AGENCY the necessary
data to understand the existing traffic conditions for the Bear Street PROJECT and Its
respective traffic signal operations, This shall include, at minimum, the following:
• All data, documents, plans, photos, etc. related to each Bear Street
PROJECT intersection within the past two years;
• Local agency timing preferences or policies for all modes of travel and special
Intersection treatments; and
• Manual and Machine Traffic counts for highway links and intersections for
weekday and weekend time periods for all modes of travel. Special 72 -hour
video counts will be conducted along the corridor with established special
modal use.
SA -City of Santa Ana
a CM - City of Costa Mesa
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25D-14
b) Field Reviews
CITY shall conduct Bear Street PROJECT field reviews to verify collected data including
geometric layout, Inventory of existing traffic signal control and communications, and any
and all factors that impact or affect signal progressions.
2) Signal Synchronization Timing
CITY shall develop a signal synchronization model using Synchro and Sim Traffic 10.0 and Tru
— Traffic 10.0 to verify the operation of existing timing and then produce and evaluate potential
timing changes that would improve or refine the corridor traffic flows through Improved
optimized signal operations. The PARTICIPATING AGENCY shall be involved in the review
and validation of the recommended signal timing. The OCTA Corridor Synchronization
Performance Index (CSPI) combines Average Speed, Stops per Mile, and Greens per Red
(number of intersections successfully traversed on a Green Light vs. Stopped by a Red Light)
into a composite index. The CSPI shall be the defined metric in this evaluation.
The CITY shall utilize the approved Optimized Signal Timing and Implement the timing into the
central and field controller systems and provide Fine Tuning services. The After Study Travel
Time Runs shall be performed and the Before to After comparison CSPI shall then be
determined.
3) Before and After Studies and Reports
CITY shall conduct real-time floating car "runs" in each direction during the planned (Before)
and implemented (After) time periods of Bear Street PROJECT traffic signal synchronization.
Summary reports shall be prepared by CITY in coordination with the PARTICIPATING AGENCY
to identify improvements in metrics from the Before to After conditions. The Before and After
Study shall constitute the Bear Street PROJECT Final Report.
Additionally, this report shall document improvements accomplished and recommend
procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal
system.
4). Engineering Design, Review, and Procurement/Construction — Support Infrastructure
PARTICIPATING AGENCY shall provide sufficient staffing to provide Engineering Design
Review of design documentation. If design documentation is provided by the PARTICIPATING
AGENCY for Bear Street PROJECT, the Engineering Design Review requirement shall be
satisfied. Purchase and construction/installation of the requested traffic signal infrastructure and
upgrades, software, licenses, or other components as approved in the application shall be by
the CITY in the name of and for the end user PARTICIPATING AGENCY. The CITY shall work
with the PARTICIPATING AGENCY to coordinate design, identification of applicable
standards/specifications, purchasing and/or installation of the required signal improvements.
Design and other technical support to implement the upgrades shall be subject to the
designated cost estimate. The budget for these improvements is fixed to the approved budget
and will be subject to revised scope or additional contributions. The highest priority
improvements shall be those that are required to optimize signal timing. The PARTICIPATING
AGENCY shall waive all fees for permits and inspections and shall provide sufficient
professional staffing to provide construction support and Inspection services to Bear Street
PROJECT.
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25D-15
PROJECT TRAFFIC SIGNAL SYNCHRONIZATION — ON GOING MAINTENANCE AND
MONITORING
For a period of two (2) years (24 months), from the date of Bear Street PROJECT acceptance,
CITY shall provide for On Going Maintenance and Monitoring of Bear Street PROJECT, This
shall include the observation of corridor and system intersection operations to maintain Bear
Street PROJECT Integrity. CITY will make observations and provide recommended changes to
PARTICIPATING AGENCY for approval and implementation. CITY shall also provide resources
for maintenance and repair of any Bear Street PROJECT installed Infrastructure for the same
time period. PARTICIPATING AGENCY shall provide sufficient staffing for assistance in
administration of this task.
PROJECT MATCH
Upon issuance of a Notice to Proceed to the Consultant, CITY can issue an invoice to
PARTICIPATING AGENCY for up to 80% of the cash match as identified below.
AGENCY
CASH
CASH OR IN-KIND
TOTAL
City of Costa Mesa
$72,941
$13,187
$86,128
City of Santa Ana
$37,560
$0
$37,560
TOTAL
$110,501
$13,187
$123,688
Note: The final match amount will be based on the actual project implementation cost, to be
determined at the completion of each phase of the project.
Page 3 of 3
25D-16
EXHIBIT B
COST ESTIMATE
25D-17
EXHIBIT B
Cost Estimates
Bear Street Signal Synchronization
Number of Signals:
14 signals
Synchronization, Assessments, Modeling,
Before and After Studies, Reports and
Document Costs:
14 signals
$ 98,000
Signal Improvement Costs:
9 signals Costa Mesa
$ 303,000
Signal Improvement Costs:
3 signals Santa Ana
$ 142,500
Signal Improvement Costs:
2 signals Caltrans
$ 0
Preparation of Plans Specifications and
Estimates:
14 signals
$ 41,340
Monitoring & Improving Optimized Timing
$16,800 pay ear for 2 ears
$ 33,600
TOTAL
$6162440
20% Match: $123,688 20% of $618,440
Type of Matching Funds for Costa Mesa: $72 941 Dollar and $13,187 In Kind or Dollar
Type of Matching Funds for Santa Ana: $37,560 Dollar and $0 In Kind or Dollar
Page 1 of 1
2501-18
Bear Street Corridor
Traffic Signal Synchronization
Improvements
SANTA ANACity Council 11?
Agenda DateProject No. 18-6913: Bear Street Traffic Signal $
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PUBLIC W0� February 20, 2018
6 •
25D-20