HomeMy WebLinkAbout25A - AGMT RECYCLED WATER SYSTEM PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2018
TITLE:
AWARD AGREEMENT TO T.R. HOLLIMAN
AND ASSOCIATES, INC., FOR A RECYCLED
WATER SYSTEM MASTER PLAN
(NONGENERAL FUND)
(STRATEGIC PLAN NO. 5, 2)
CITY M IJAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an agreement with T.R. Holliman
and Associates, Inc., to provide water systems controls services for the three-year period
beginning February 20, 2018, and expiring February 19, 2021, with provisions for a two-year
renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed
$200,000, including a $176,300 project fee and a contingency of $23,700, for the term of the
agreement, subject to nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City of Santa Ana receives recycled water from the Orange County Water District (OCWD)
recycled water system called the Green Acres Project (GAP). GAP is a water reuse effort that
provides recycled water for landscape irrigation at parks, schools, and golf courses; industrial
uses, such as carpet dying; toilet flushing; and cooling for power generation. Currently, recycled
water use in Santa Ana is limited but includes the irrigation of some City parks, schools, street
medians, green belts, and commercial -industrial uses. Only about one percent of the City's total
water demand (350 acre-feet) is supplied by recycled water. The recycled water consumed
directly supplants potable water use, which reduces the demand on the groundwater basin and
preserves potable supplies for other uses.
The existing recycled water distribution system exists in only a small portion of the City and is
wholly owned and operated by OCWD. In order for the availability and use of recycled water to
expand in the community, the City would need to build and operate its own recycled water
system. There are many environmental and economic benefits of expanding recycled water use
throughout the community, including providing a source of lower-cost water, saving local
resources, and the ability to irrigate landscapes in times of drought.
25A-1
Award Agreement to T.R. Holliman and Associates, Inc.
for a Recycled Water System Master Plan
February 20, 2018
Page 2
A Recycled Water Master Plan is utilized by municipalities and water agencies as a systematic
means to identify and assess the best and most efficient means of developing a recycled water
system that meets the demands and expectations of the community. The proposed Recycled
Water Master Plan will include the development of a computerized hydraulic model, identification
of recycled water demand in the community, identification of recycled water sources, and
establishment of an ordered list of capital improvement projects and costs. As the City's first
Recycled Water Master Plan, this document will serve as the basis for future decisions regarding
the potential expansion of recycled water in the City and will assist the City in obtaining available
grant funding for the identified projects.
Staff prepared a Request for Proposals (RFP) which was advertised on the City's Planet Bids
website, as well as the City website, on October 19, 2017. Two proposals were received and
evaluated by a selection committee comprised of City and OCWD staff. Both firms scored above
the minimum acceptable score of 70. Listed below are the responding firms and their respective
scores:
Rank FIRM Location Score
1 T.R. Holliman and Associates, Inc. Highland 92.6
2 Tetra Tech, Inc. Irvine 88.8
Following evaluation and ranking of proposals, the fee rate schedule for the top ranked firm was
opened and reviewed. In accordance with the RFP, staff recommends awarding a contract to
T.R. Holliman and Associates, Inc. Their proposal demonstrated a high technical competency
and experience performing similar services. The proposal contained a clear path toward
achieving City goals and objectives as required by the RFP and included additional optional
value-added services. The Master Plan scope of services is expected to be completed within 12
months; an additional 12 months is included for optional related services. The $200,000 total
agreement compensation is comprised of the $176,300 project fee and $23,700 of contingency
funding for services to be performed should additional related work arise.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #2 (expand opportunities for conservation and
environmental sustainability).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
25A-2
Award Agreement to T.R. Holliman and Associates, Inc.
for a Recycled Water System Master Plan
February 20, 2018
Page 3
FISCAL IMPACT
Project funding from the Water Administration and Engineering Contractual Services -Professional
account (No. 06017645-62300) is available in the Fiscal Year 2017/18 budget and will be
budgeted in subsequent fiscal years as identified in the estimated spending plan below:
Fiscal Year
Amount
FY 2017/18 (February — June) $50,000
FY 2018/19 (July -June) $110,000
FY 2019/20 (July -June) $20,000
FY 2020/21 (July -February) $20,000
TOTAL $200,000
Frep Mous vigour
Executive Director
Public Works Agency
FM/NS/RR
Exhibit: 1. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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25A-4
AGREEMENT FOR PREPARATION OF RECYCLED WATER MASTER PLAN
THIS AGREEMENT is made and entered into this 20th day of February, 2018 by and between
T:R. Holliman and Associates, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On October 19, 2017, the City issued Request for Proposal No. 17-114, by which
it sought a consultant to prepare a Recycled Water Master Plan.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described
in the scope of work that was included in RFP No. 17-114.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work that was
included in RFP No. 17-114 and as more specifically delineated in Consultant's proposal, which
is attached as Exhibit A and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services under this Agreement, the rates and charges identified in Exhibit B. The
total sum to be expended under the tern of this Agreement, including any
extension periods, shall not exceed "$200,000, This sum includes the (1) base fee
of $176,300 plus (2) a contingency"of$21,700'for services to be performed at the
sole discretion of City.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
Exhibit 1
Page 1 of 8
25A-5
3. TERM
This Agreement shall commence on the date first written above and terminate on
February 19, 2021, unless terminated earlier in accordance with Section 16, below. The term of
this Agreement may be extended for one 2 -year period upon a writing executed by the City
Manager and City Attorney.
4. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subcontractor prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability hisurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
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25A-6
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
Page 3 of 8
25A-7
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subcontractors, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant 's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
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25A-8
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
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25A-9
To Consultant: T.R. Holliman and Associates, Inc.
3543 Citrus Street
Highland, CA 92346
Attn: Thomas Holliman
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
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16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
19, PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
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this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:.
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By
)Jn
M. Fnnkstant City Attorney
RECOMMENDED FOR APPROVAL
FRED MOUSAVIPOUR
Executive Director; Public Works Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONSULTANT
Name:
Title:
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■
Y 40
1
T.R. HOLLIMAN
& ASSOCIATES
3543 Citrus Street, Highland, CA 92346
(909)57$-6802
25A-13
City of Santa Ana Recycled Water Master Plan
Firm Team
The City of Santa Ana desires to retain a
qualified consultant to prepare a Recycled
This section is comprised of the Project
Understanding and Approach, followed
by the Scope of Work. It includes a
detailed description of the intended
methodology and work plan to be
utilized in addressing the scope of work.
It describes our perception of the work
required and how our firm, personnel,
and services will be utilized.
Water Master Plan that promotes the
expanded use of recycled water in the City
and accomplishes the following:
1. Creates a plan for constructing
recycled water service lines for
customer's adjacent to existing
recycled water pipelines,
Z Identifies strategies for creating a City
owned recycled water distribution
system,
3. Expands the recycled water distribution
system to strategic parts of the City,
4. Identifies other potential sources of
recycled water,
5. Identifies funding needs and GIP
budget,
6. Identifies potential funding sources
including, but not limited to, grants,
loans or other subsidies,
7. Creates a recycled water computerized
hydraulic model.
To meet the City's expectations the TRHA
Team has assembled a uniquely qualified
team of recycled water experts for this
project.
Aanager,
nan, PE,
years of
in the
design,
financing, and onsite
conversions of recycled water systems. Mr.
Holliman was the principal author the
CA/NV AWWA Dual Distribution Guidelines
and the primary force behind making purple
the internationalized recognized
identification of non -potable water systems.
The winner of three WateReuse Association
awards for Special Merit Projects including
the first dual plumbed buildings to use
recycled water for flushing toilets and
urinals, use of recycled water for ground
subsidence control, and recently the first
professional hockey rink in the U.S. to use
recycled water for making ice. Mr. Hollirrian
has developed and managed recycled water
programs for the Irvine Ranch Water
District, Long Beach Water Department as
well as provided recycled water engineering
services for the City of Oxnard's GREAT
projects, City of Lompoc, Pomona, Castaic
Lake Water Agency, and Rincon del Diablo
Municipal Water District. He is also an
AWWA'and USC certified Cross -Connection
Control Program Specialist.
Joining Mr. Holliman is
our Principal Planner,
John Robinson. Mr.
Robinson has over 20
years of experience
which includes the
coordination of tasks
with his support team
and other task leads to
deliver a coordinated and accurate recycled
water master plans. He has completed over
35 recycled water regional and master
planning. John is a leader in hydraulic
modeling, economic feasibility, and
engineering analysis of recycled water,
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-14
Page 1
City of Santa Ana Recycled Water Master Plan
water supply, technology evaluation and
recommendations, and preparation of study
and design reports. For the City of Upland's
Recycled Water System Master Plan, John
developed a phased recommendation for
expanding the recycled water system to
meet the demand of the identified recycled
water customers. John also evaluated future
demands for the Inland Empire Utilities
Agency's existing and estimated recycled
water demands, and a recommended
regional backbone system to distribute
recycled water throughout the service area.
John worked on the original Green Acres
Project (GAP) hydraulic model for Orange
County Water District, converted a potable
water reservoir previously owned by the City
to support the GAP. John is active locally as
the Treasurer of the Orange County Water
Association where we held SafetyFest at
the City's office in May 2017 and is on the
Board of Directors of WateReuse
Association. John has worked with Tom on
several projects in the past years.
We have included
Mr. Ben Pak in the
TRHA team who will
be developing the
hydraulic models for
the master plan. In
addition to expertise
in developing and analyzing recycled water
hydraulic models, Mr. Pak has managed the
recycled water development and
conversions for the Inland Empire Utilities
Agency for the cities of Chino, Chino Hills,
Ontario, Upland, Montclair, Monte Vista
Water District, and Cucamonga Valley
Water District.
testing, and
And finally, we included
Mr. Joe Walters for
Quality Control and
Quality Assurance.
Mr. Walters has been
responsible for
conversion of over one
hundred customer sites
including, plan
review, cross connection
construction inspection. He
managed multiple consultant teams for 10
years, and developed project specific master
plans to focus on opportunities within and
outside West Basin Municipal Water District
West Basin) service area where he served as
Recycled Water Program Manager for 16 years.
He managed the West Basin Recycled Master
Planning efforts in FY2000, FY2009 CIMP;
and FY2014. Joe directed West Basin's Clean
Water State Revolving Fund (CWSRF)
application ($27M) and Proposition 84
Round 3 project management ($611K). He
provided Contract Negotiations for industrial
users including Tesoro Refinery, Toyota, and
Honda North American Headquarters.
The TRHA Team has over 100 years of
combined experience in planning;
developing, funding, and administering
recycled water projects both in the system
and onsite implementation. By providing a
focused team of experts, the City will
receive the highest quality effort and a
product that will be based on technical
analysis but also the "reality check" resulting
from both public agency and private
experience of implementing a recycled
water program from inception to "water
through the meter".
Understanding of Need and
Approach
The City's current wastewater flows are
conveyed to the Orange County Sanitation
District for treatment and disposal. The
Orange County Water District currently
produces recycled water from wastewater
treated at the Orange County Sanitation
Districts to provide recycled water to
customers through the Green Acres Project
(GAP).
OCWD's Green Acres Project (GAP) is a
water reuse effort that provides recycled
water for landscape irrigation at parks,
schools and golf courses; industrial uses,
such as carpet dying; toilet flushing; and
power generation cooling.
Firm Team, Understanding of /deed and Approach, and Scope of Work
25A-15
Page 2
0 City of Santa Ana Recycled Water MasterPlan
Since 1991, GAP has provided an alternate
source of water to the cities of Costa Mesa,
Fountain Valley, Huntington Beach,
Newport Beach and Santa Ana. There are
approximately 100 different sites currently
using GAP water. The total annual demand
for GAP water in fiscal year 2014-15 was
approximately 4,320 acre-feet, or 3.86
million gallons per day (MGD). For the GAP
system, the OCSD flows are treated to a
tertiary level (Title 22 of the California Code
of Regulations). The GAP distribution
system consists of two separate pump
stations, two reservoirs with a combined
storage capacity of 7.5 million gallons;
approximately 37 miles of OCWD owned
pipelines.
The City provides OCWD GAP
recycled water to the southern part
of the City. In FY 2014-15,
Figure 1— GAP Pipelines
approximately 352 AF of GAP water
was used in the City's service area.
Figure 1 depicts the current
alignment of the GAP system the
current users/uses of recycled water
are as follows:
• Centennial Soccer Fields
• Bomo Koral Park
• Flower Street Bike Trail
• McFadden Intermediate School
• Adams Park
• Chroma Systems- Carpet Dyeing
• Chrome Systems- Landscape
• Kaiser Medical Office Landscape
• Chick-fil-A Landscape
• Santa Ana River Trail Landscape
• Godinez High School Landscape
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-16
Page 3
h ` � City of Santa Ana Recycled Water Master Plan
• MacArthur Boulevard Median
Landscape
• Bear Street Median Landscape
• Thornton Park
• Harbor Boulevard Median Landscape
• Santa Ana Valley High School Sports
Complex Landscape
While the GAP provides recycled water
supply to sixteen customers in the City of
Santa Ana, the City seeks to expand their
recycled water system to offset more
potable demand. The focus of the recycled
water master plan will be to identify the
potential for expanded recycled water use in
the City and the distribution system needed
to supply that demand. Finally, the
master plan will identify the most
cost-effective option for the City and
provide a hydraulic model of the
recommended system.
The TRHA Team will utilize a proven
approach to complete the Recycled
Water Master Plan. The approach
encompasses the following five
steps:
1. Assessment of Available
Recycled Water Supplies,
2. Assessment and Verification
of Potential Recycled Water
Demands,
3. Evaluation of Treatment
Requirements for Potential
Recycled Water Customers,
4. Development of
Water Distribution
and
Recycled
The GAP distribution system can only
provide service to the southern portion of
the City. To expand the system into the
northern portion of the City storage and
pumping will be required. By taking
recycled water at a constant rate and
peaking from its own reservoirs additional
users could be served with recycled water.
The second potential source of recycled
water would be from interconnections to the
GWRS pipeline. The GWRS pipeline
shown in Figure 2, transverses the City and
provides recycled water for groundwater
injection and spreading. If an agreement
could be made with OCWD to make this
s
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System options,
5. Cost and Funding Evaluation for
Recycled Water System.
Assessment of Available Recycled Water
Supplies
The first task in the Recycled Water Master
Plan will be to identify and evaluate the
sources of recycled water supply to the City.
In this case, this will consist of reviewing the
recycled water supplied by the GAP.
Figure 2 -- GWRS Pipelines
pipeline available the cost impacts of
storage, pumping, and energy costs of
expanding only from the GAP pipelines
could be significantly reduced.
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-17
Page 4
0City of Santa Ana Recycled Water Master Plan
Assessment of Potential Recycled Water
Customers
The second step in completing the recycled
water master plan
is to develop potential
recycled water
demands. Proper
TRHA will focus on
Identification of potential
developing a list of
recycled water demands
users with a high
is the basis of
likelihood of using
developing a recycled
recycled water. This
water system. The
will be based on the
success of recycled
type and quantity of
water systems is based
water use, and similar
on identification and
past successful
verification of real
recycled water
customers that have a
conversions in
willingness to use
Southern California.
recycled water.
The TRHA Team
understands that the
potential recycled water customers within
the City are likely to be categorized into the
following three categories; the approaches
to convert each of these customers are
different:
1, Landscape Irrigation, such as
schools, parks, golf courses, street
medians, and multi -family irrigation;
2. Industrial/Commercial Process
Water, such as cooling towers and
water used in producing product
such as concrete, carpet washing,
chemical milling; and
3. Agricultural,
TRHA's approach will be to first develop a
recycled water customer database,
identifying potential recycled water
customers with demands greater than two
acre-feet/year. The database will include not
only the location and demand of customers,
but also the use of the water and specific
water quality requirements for each of the
potential customers.
The primary source of information will come
from the City's existing potable water billing
database, focusing on the top potable water
customers, with customers geocoded to the
location of the service connection. We will
estimate the potential recycled water usage
based on existing potable water demands of
customers and our experience regarding the
percentage of potable water demands that
can be successfully converted to recycled
water.
The City can free up potable demand by
converting additional major irrigation
customers. The City currently has 35 parks,
4 joint use sites, and 19 recreational
facilities, of which only 6 are currently being
irrigated with recycled water. The TRHA
Team has extensive experience in working
with the parks and recreation departments
of multiple cities, and working with school
staff and boards for elementary, middle,
high school, and junior colleges, our
understanding of how they do business,
their challenges, and they administrative
procedures are key ingredients in obtaining
a commitment from these users.
Another potential cycled water use consists
of converting industrial/commercial users
from potable water to recycled water. The
primary industrial/commercial uses would
be industrial cooling both in the
manufacturing process and for cooling
towers. There may also be industrial users
which could use recycled water for
producing products such as concrete,
carpet cleaning.
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-18
Page 5
0City of Santa Ana Recycled Water Master plan
A critical step in the identification process is
the identification of likely conversion sites.
While there may be potential customers
which could use recycled water the TRHA
Team has extensive experience in
Identifying and verifying potential customers
that are likely to convert to recycled water.
The TRHA
Team
will work
with City staff to
evaluate
prospective conversion users
and identify
the
customers
which will
be
used for
developing
the
hydraulic
model
Development of Recycled
Water Distribution System
The fourth step in developing
the Recycled Water Master
Plan will be developing a
potential recycled water
distribution system. Criteria for
system pressures, pipeline
Velocities, pressure zones,
storage, and pumping
40%
requirements will be
developed. The recycled water system will
be developed based on those criteria, A
GIS -based KYPIPE hydraulic model will be
developed as a tool to size the proposed
recycled water system facilities. The
recommended recycled water system
alternative will be selected based on the
lowest cost while serving the most recycled
water.
Based on our experience, the largest
recycled water customers drive the creation
of a recycled water system. Figure 3 shows
recycled water customers versus the
percent of total recycled water demand for
the Long Beach Water Department. In this
case, the top six customers equaled BO
percent of the potential recycled water
demand and the top 20 customers equaled
80 percent of the potential demand. This is
reflective of most recycled water systems.
Since this is the case, our approach is to
develop infrastructure to serve the largest
customers. Smaller customers may be
served if they are along the route to larger
customers (pipeline routes will be
developed to pick up as many of these
customers as possible). Various alternatives
may be based on the number of customers
to be served in the City's ultimate recycled
water scenario.
Top20-80%
7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49
Rank saaad on V0101"a or Recycled Watar Potential
Figure 3 — Conversion of Largest Users to
Recycled Water
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-19
City of Santa Ana Recycled Water Master Plan
Cost and Funding Evaluation for
Recycled Water Master Plan
The TRHA Team will help the City develop
a funding plan and pricing structure for
recycled water that helps meet the City's
revenue requirements and
financing needs. Typically,
most utilities charge for
recycled water at rates
ranging from 75 to 95
percent of potable water.
However, due to the cost
of implementing recycled
water systems, especially
due to the capital costs,
cost of recycled water
delivered cannot be
matched with the revenue
received. It must be
recognized that recycled
water is sometimes only
financial) feasible when
The TRHA Team has successfully
acquired more than $182M of local, state,
and federal funding for recycled water
systems for our Southern California
clients.
Y
compared to the cost of additional future
water supplies or to increase water system
reliability, rather than existing water
supplies. Our team will develop a pricing
and funding plan for recycled water that
meets the following goals:
Revenue Sufficiency — The tariffs
set for recycled water and other
sources of funding need to generate
sufficient revenue to meet the City's
revenue requirements. Since
recycled water offsets potable water
supply requirements, there may be
some contribution from the potable
water system.
Fairness and Equity — The rates
and fees need to be just and reflect
the allocated cost of service among
customers; however, they also need
to be reflected at appropriate rates
to convince users to use recycled
water.
Often recycled water projects are only cost -
beneficial with some level of outside
funding. We will help the City develop
appropriate outside sources of funding to
complete its recycled water system,
recognizing that some sources of funding
may require the City to adopt a Mandatory
Use Ordinance, We will also develop the
Master Plan to meet State Revolving Fund
(SRF) funding requirements to ease future
funding for the City. Potential sources of
funding include:
Local Funding Options:
• Metropolitan Water District — Local
Resource Project (Recycled Water
Sales) and
• Metropolitan Water District -
Recycied Water Customer Retrofit.
State Funding Options:
• State Water Resources Control
Board —Proposition 11 (Planning
only),
• State Water Resources Control
Board — Proposition 50
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-20
Page 7
0 City of Santa Ana Recycled Water Master Plan
(Construction and Construction
Management only), and
• Department of Water Resources —
Proposition 1 (Planning, Design,
Construction, and Construction
Management).
Federal Funding Options:
• US Bureau of Reclamation —Title
XVI (Planning, Design, Construction,
and Construction Management) and
• US Army Corps of Engineers —
Proposition 219 (Planning, Design,
Construction; and Construction
Management).
• US Environmental Protection
Agency —Water Infrastructure
Finance and Innovation Act (WIFIA)
The TRHA ream recommends that
Proposition 9 funding be considered for
immediate action. It requires minimal
paper work and could reduce the out-of-
pocket cost of the Recycled Water
Master Plan by half.
We recognize that the City has selected
ESS to assist them in securing grant
funding for the recycled Water system
expansion. We have worked with Mr. Mir
Fattahi of ESS on multiple projects in the
past and have both a working and
personal relationships with Mr, Fattahi
which will allow us to coordinate our
planning effort with ESS's working in
securing grant funding for the City.
Firm Team, Understanding of Need and Approach, and Scope of Work Page 8
25A-21
City of Santa Ana Recycled Water Master Plan
0911
Scope of Work
The TRHA Team is proposing the following
scope of work to complete the Recycled
Water Master Plan. It is based on the scope
of work in the City of Santa Ana's (City's)
RFP and includes a detailed description of
the intended methodology and work plan to
be utilized in addressing the scope of work.
Per the City's request, a detailed Fee
Proposal is included in a separate seated
envelope, It details cost per task and
project staff discipline,
L COMPUTERIZED HYDRAULIC MODEL
A. General
TRHA will create a computerized recycled
water model for use in evaluating
distribution facility requirements in
accordance with AWWA M32 guidelines.
The proposed recycled water distribution
networks will be modeled to allow for a
phased implementation strategy and for
anticipated growth.
B. Content/Tasks
TRHA will perform the following hydraulic
modeling tasks::
9. Build Model
TRHA will shall collect all pertinent data to
build a computer model including,
consumption data, pipeline GIS, facility
locations and service area maps. It is
assumed that data available to the City will
be provided to TRHA for the modeling effort.
Source and operations data will be
requested of OCWD, which may have an
existing computer model of the GAP
system. TRHA will construct the model
using the latest version of KYPIPE. This
final model can be uploaded other platforms
because it is a GIS based model. The
hydraulic model will be used to determine:
• Distribution system pressures,
• Maximum Day Demand, and
• Peak Hour Demand.
2. Calibrate Model
TRHA will develop calibration criteria and
perform associated field tests to
successfully calibrate the model. TRHA will
work with City staff to determine an
acceptable level of accuracy for the
calibration effort.
3. Analyze
TRHA will develop planning and operational
criteria to analyze/simulate the 'efficacy of
proposed recycled water distribution
facilities.
Three supply options will be modeled, first,
GAP pressure alone with direct connections
to the GAP, second, reservoir and pump
stations taking a constant flow from the
GAP and expanding the system using pump
stations, and third, reservoirs and pump
stations from the GWRS. The final
recommended system may be a
combination of several of the models. The
TRHA Team will review the storage
requirements based on anticipated recycled
water availability and anticipated customer
use. We will utilize the list of City -owned
properties to develop a list of up to three (3)
potential locations for recycled water
reservoirs.
The recommended model would further be
refined to reflect system expansion into the
near-term (next 5-10 years) and long-term
build out (year 2040). The most cost-
effective projects will be identified for the
near-term expansion program.
C. Deliverables
TRHA will deliver the following items under
task L Computerized Hydraulic Model:
• Pipe sizing, 1. Technical Memorandums with
• Reservoir sizing, pertinent information about the
• Pumping conditions,
Firm Team, Understanding of Need and Approach, and Scope of Work Page 9
25A-22
j City of Santa Ana Recycled Water Waster Plan
model build, calibration and additional recycled water demand, Such an
analysis assessment will consist of the following.:
2. Model data files The TRHA Team will evaluate potential
recycled water demands and users. The
li. MASTER PLAN users that we will evaluate will consist:
A. TRHA will prepare a Recycled Water
Master Plan, also referred to as the
Implementation Plan, which will address the
City's goals for the recycled water master
plan. The hydraulic model developed in the
previous section will be utilized, as
appropriate, to support the findings and/or
recommendations of the master plan. The
master plan will, at minimum, contain the
following:
I. Existing Recycled Water System
This section will include a discussion and
summarization of the existing 'recycled
water system. The agencies involved
sources of supply, distribution facilities,
users and demand, and general condition of
facilities.
A Recycled Wafer Source
Evaluation
During development of the Master Plan the
TRHA Team will evaluate both the quantity
and quality of recycled water available to
the City. Our preliminary investigation has
identified that in addition to the GAP, the
Orange County Water District has an
additional pipeline that traverses the City
that provides groundwater recharge water
as part of OCWD's Groundwater Recharge
System (GWRS) to spreading basins at the
91 and 55 Freeways. The TRHA Team will
work with City staff to explore the feasibility
Of using this additional recycled water
sources. The purpose of this section is to
identify the availability, or lack thereof, of
source water to meet current and future
needs.
iii. Recycled Water Demand
Evaluation
The TRHA team will review available data
and perform a market assessment to
ascertain the existing and potential for
• Schools within the City,
• Parks within the City,
• Golf courses within the City,
• Caltrans right of way within the City,
• Green belts owned by the City,
• Industriallcommercial facilities, and
• Agricultural
The TRHA Team will obtain water use
records for the top 100 water users and
other landscape
meters from the City Identifying likely
and will use these recycled water
records in conjunction conversion sites will
with the customer be a key objective.
type to conduct The TRI -IA Team has
customer surveys to extensive experience
determine anticipated in identifying users
recycled water use, which may use
We will identify the 30 recycled water based
most likely customers on hundreds of
to convert to recycled successful
water and contact conversions in
each of them to
determine their interest in utilizing recycled
water. Our team will visit each of the
potential recycled water user sites to
determine the current potable water
connection point and the probability of
connection. The TRHA Team will
determine if the potential recycled water
users have any special treatment or
pressure requirements. We will collate the
information developed as part of this task to
create a database consisting of.
• Recycled water user,
• User ID #,
• Anticipated recycled water demand
for each customer,
• User type (irrigation, industrial,
commercial, agricultural or other
categories to be determined by
TRHA),
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-23
Page 10
;, . City of Santa Ana Recycled Water Master Plan
• User contact information, including
primary point of contact, phone
number, street address, email
address (to be obtained from the
City),
• Type of Title 22 water requirements,
and
• Pressure requirements (to be
obtained from the City's potable
water demand database).
Based on this information the TRHA Team
will be able to Identify zones/targets in the
City where the largest verified recycled
water demand exists. The TRHA team will
Identify probable customers which could
be served from the existing GAP system,
and those which could be added based
on an expanded recycled water system.
iv; Distribution System Expansion
Opportunities
The TRHA Team will identify and prepare
conceptual distribution system layouts to
supply the areas of the City with the
greatest potential for recycled water
demand. The TRHA Team will perform an
economic analysis on the preliminary
recycled water networks to evaluate the
preferred projects, delivering recycled water
at the lowest cost. This evaluation will be
performed based on cost, potential revenue,
and volume of recycled water delivered.
The TRHA Team will identify and establish
distribution system design criteria that
Include minimum supply pressures and
pipeline sizes. The proposed distribution
system expansion shall be divided into a
near-term build (next 5-10 years) and a
long-term build (out to year 2040) where the
most effective and efficient system
expansions are performed in the near term.
In addition to pipelines, to supply the
expanded distribution system and meet
minimum operating parameters, the TRHA
team will identify the need for any:
• pump stations
• pressure control valves
• reservoirs
• hydro -pneumatic tanks
It is anticipated that the Capital
Improvement Projects will be split into the
following projects:
• Multiple pump station projects,
• Recycled water reservoir,
• Multiple pipeline projects, and
• Multiple recycled water customer
conversions.
V. Implementation Plan
The TRHA Team will develop a Master Plan
or Implementation Plan consisting of the
following sections:
1. Ordered List of Projects by
Priority
As part of this task the TRHA Team will
prioritize all projects and identify the
following items for each proposed project:
• Costs for design and constructionfor
each project,
• Preliminary costs for administration,
maintenance, and ownership
• Funding sources and opportunities,
• Permitting requirements,
• Inter -agency requirements,
• Advantages and Disadvantages,
• Required precursor projects, and
• Anticipated project duration.
2. Preliminary Costs for Design and
Construction per Project
The TRHA Team will prepare a Class 5
Opinion of Probable Construction Cost
(OPCC) for the proposed projects. The
OPCC shall be as defined by the
Association for the Advancement of Cost
Estimating. The OPCC will be for each
Individual project with a 2 percent per year
escalation to account for inflation until the
anticipated construction time. We will
assume engineering, legal, and construction
management of 25 percent based on the
estimated level of effort for the individual
project and 30 percent contingency.
Property acquisition and City project
Firm Team, Understanding of Need and Approach, and Scope of Work Page 11
25A-24
t City of Santa Ana Recycled Water Master Plan
management requirements and costs will be requirements of these users, a summary
determined during development of the of water use data, and the potential
Master Plan, recycled water users,
We will utilize the OPCC in conjunction with
anticipated recycled water demands to
provide an estimated unit cost per acre-foot
of recycled water.
3. Preliminary Costs related to
Administration, Maintenance and
Ownership
The TRHA Team will prepare a preliminary
cost estimate for administration,
maintenance, and ownership costs of the
proposed recycled water system. These
estimates will be planning level estimates
with a 30 percent contingency.
4, identification of Funding Sources
and opportunities
The TRHA Team will evaluate potential
funding sources. The funding sources to be
considered shall consist of:
• Clean Water State Revolving Fund
Loans,
• Metropolitan Water District of
Southern California Grants,
• US Bureau of Reclamation Title XVI
and WaterSMART grans, and
• Local Bond Issues.
B. Deliverables
The master plan will generally follow the
outline show below.
• Section 1 —Introduction
The Introduction will consist of project
background, a description of the project
area, and other information suitable for
a person unfamiliar with the City or
context of the project to understand the
project goals.
• Section 2—Anticipated Recycled
Water Demands and Users
• Section 3— Site Evaluations
This will consist of a written narrative
and figures.
Section 4— Preliminary Recycled
Water Piping System, Pump
Stations; and Storage Evaluation
This will consist of a written narrative
and figures depicting the proposed
recycled water system.
• Section 5 -• Proposed Recycled
Water Capital Improvement
Projects
This will consist of a narrative and
figures depicting the phasing of the
proposed projects.
• Section 6 — Opinion of Probable
Construction Costs
This will consist of a narrative and tables
describing the anticipated engineering
and construction costs for the proposed
projects.
• Section 7 — Coordination and
Regulatory Requirements
This will consist of a written narrative
and tables listing agencies with a stake
in the proposed recycled water projects
and a list of anticipated permits,
• Section 8 — Funding Sources
Evaluation
This will consist of a written narrative,
tables, and figures depicting the results
of the financial analysis of the proposed
recycled water system.
• Appendix A —Water Use Data
This appendix will consist of tables
detailing the water use data obtained
from the City.
This will consist of a written narrative Appendix B -- Proposed Recycled
and figures describing the different Water System
types of recycled water users, the
Firm Team, Understanding of Meed and Approach, and Scope of Work Page 92
25A-25
City of Santa Ana Recycled Water Master Plan
This appendix will consist of one (1) 24 -
by 36 -inch figure depicting the proposed
recycled water system, pump stations,
and reservoirs on an aerial photograph.
Project phasing will be depicted by
utilizing different colors to differentiate
the different phases.
The TRHA Team will deliver the following:
A Draft Master Plan to the City clearly
labeled as a draft. The submittal will consist
of the following:
Five (5) hard bound copies of the
Draft Master Plan, and
One zip drive containing the full
report in RDF format.
After a two-week review period we will
conduct a review meeting with City Staff to
gather comments. Our team will revise the
report based on the comments and issue a
Final Master Plan to the City clearly labeled
as the final report. The submittal will consist
of the following:
1. Five (5) 'hard bound copies of the
Final Master Plan, and
2, One zip drive containing the full
report in PDF format.
111. MEETINGS AND
INTRERAGENCY
COORDINATION
A. Kickoff Meeting
The TRHA Team's Project Manager and
Principal Planner will attend one (1) contract
kick-off meeting with City staff at the City's
Corporate Yard located at 220 S. Daisy
Avenue, Santa Ana, CA 92703 to discuss
the project phases, scope of work,
information necessary, and discuss the
project and payment schedule. City staff will
share contact information, safety and
security protocols and familiarize the
consultants with the City's sites and
equipment. We will prepare and distribute
the meeting agenda and meeting notes.
B. OCWD and Other Cognizant
Agencies
OCWD - The TRHA Team will contact the
OCWD on behalf of the City and coordinate
meetings between OCWD, City and TRHA
to facilitate the sharing of information
required from OCWD to adequately perform
the requirements of this project. Five (5)
one-hour meetings with the Orange County
Water District will be attended by two TRHA
Team members, and the TRHA Team will
be responsible for meeting notes for the
project meetings.
lather Cognizant Agencies - During
development of the Master Plan the TRHA
Team will coordinate with other agencies
that have a vested interest in the use of the
City's recycled water projects or who have
regulatory oversight over the proposed
projects. Our team will determine the main
point of contact with each of the agencies
listed and provide this as a table in the
Master Plan. We have budgeted one (1)
telephone call with the main point of contact
for each of these agencies. Coordination
activities shall consist of discussion of
regulatory requirements, potential facility
locations, potential water quality impacts;
Title 22 water requirements, and other items
to be determined by the TRHA Team during
development of the Master Plan. These
agencies shall consist of:
• Orange County Healthcare Agency
(OCHCA),
• Regional Water quality Control
Board - Santa Ana Region,
• Orange County Sanitation District,
• Orange County Water District
• State Water Resources Control
Board Division of Drinking Water,
• Army Corps of Engineers, if channel
crossings are encountered,
• California Department of
Transportation, and
• US Bureau of Reclamation
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-26
Page 13
jyFA`F
City of Santa Ana Recycled Water Master Plan
C. Progress Meetings
The TRHA Team will shall conduct periodic
progress meetings with the City to ensure
satisfactory progress and results. Five one-
hour project meetings will be held with City
staff to review project issues. These
meetings are to be attended by our team's
Project Manager, Principal Planner, and up
to one additional TRHA Team member.
D. Board and Community
Presentations
At the request of the City, the TRHA Team
will conduct presentations regarding the
results of the recycled water master plan to
City Boards, Commissions and
neighborhood community associations. We
have assumed three (3), one-hour meetings
and one (1) two (2) hour City Council
Meeting Presentation.
E. Deliverables
TRHA will deliver the following for each
meeting:
1. For each meeting the TRHA
Team will provide an agenda
three days prior to the meeting.
2. For each meeting the TRHA
Team will provide meeting
minutes three days after the
meeting.
iV. PROJECT MANAGEMENT &
COORDINATION
The TRHA Team will not proceed with any
work without the approval of the City's
designated Project Manager. TRHA will
Invoice the City monthly for all work
performed during the period. Each invoice
will be accompanied by a summary of tasks
performed, results and progress on long-
term tasks if any.
VALUE ADDED RELATED SERVICES
TRHA has Identified additional related
services that the City has not specifically
identified in this RFP to accomplish the
stated goals of this RFP. TRHA
recognizes that the value added related
services will be considered by the City
and may or may not be incorporated in
the agreement.
VAS 1— On-call Funding Assistance
The TRHA Team has a long history of
working with our clients to obtain project
funding. We can assist the City in meeting
with funding agencies, filling out funding
applications, and answering questions. This
can speed the approval process and/or
assist in obtaining additional funding.
VAS 2— CEQA Clearance
The TRHA Team has the capability to
develop and assist with California
Environmental Quality Act (CEQA)
clearance. We have prepared Minimum
Negative Declarations for recycled water
systems.
VAS 3 — Preliminary Design
The TRHA Team has the capability to
develop and perform a preliminary design
on the recycled water facilities and
customer conversions.
VAS 4 — Division of Drinking Water
Engineering Reports
The TRHA Team has the capability to
develop the Engineering Reports that will be
required for each industrial/commercial site.
In additional the TRHA Team has
successfully developed Master Engineering
reports for multiple agencies including but
limited to Cities of Fontana, Ontario and
San Juan Capistrano, which secure
Firm Team, Understanding of Need and Approach, and Scope of Work
25A-27
Page 14
City of Santa Ana Recycled Water Master Plan
approval from the Division of Drinking Water
for Irrigation and agriculture sites without the
need for individual reports.
VAS 5 — Pre -conversion and Post
Conversion Cross
Connection Testing
The TRHA Team has AWWA and USC
certified Cross Connection Control Program
Specialists who can perform the pre -
conversion and post conversion cross
connection testing needed to approve a site
for recycled water use.
VAS 6 — Recycled Water Users
Manuals and Onsite
Supervisor Training
The TRHA Team has the capability to
develop recycled water user's manuals for
the maintenance personnel at each site. In
addition, the TRHA Team can provide
Onsite Supervisors Training courses for site
personnel.
VAS 7-- Recycled Water Grant
Funding Assistance
Because the TRHA Team has pursued and
helped secure 'grant funding for several
clients and agencies in the past, we can
support the efforts of the City's consultant
ESS. We have worked with Mir Fattahi, of
ESS on several past projects and have an
excellent working and personal relationship
on with Mr. Fattahi.
VAS 8 - Reviewing the City's
Recycled Water Rules and
Regulations
The TRHA Team has developed and
administered the recycled water regulations
for several past clients and as senior
members of public agencies. We can
provide a comprehensive review of the
City's recycled water rules and regulations
and provide recommendations for revisions
and upgrades.
Firm Team, Understanding of Need and Approach, and Scope of Work Page 95
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