HomeMy WebLinkAbout19E - GREENHOUSE GAS EMISSIONS STUDYoil aY
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:CLERK OF COUNCIL USE ONLY:
AUGUST 1, 2011
TITLE APPROVED
REQUEST FOR PROPOSALS FOR As Recommended
BASELINE GREENHOUSE GAS Amended
El Ordinance on 1 S` Reading
EMISSIONS STUDY AND CLIMATE Ordinance on 2"d Reading
ACTION PLAN Implementing Resolution
Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MA R
RECOMMENDED ACTION
Authorize the Public Works Agency to send a Request for Proposals to qualified firms to develop
a governmental and community baseline Green House Gas Emissions Inventory and Climate
Action Plan.
DISCUSSION
The California Public Utilities Commission (CPUC) recently made Local Government Strategic
Plan funding available to those cities with an existing Energy Efficiency Partnership with Southern
California Edison (SCE). The grant is to advance the goals found in the CPUC's Long-Term
Energy Efficiency Strategic Plan.
At the June 20, 2011 meeting, Council approved an agreement with Southern California Edison to
receive a maximum of $729,928 to implement specific energy efficiency strategic plan activities.
Two activities funded with Strategic Plan monies are: 1) development of a governmental and
community baseline study of greenhouse gas emissions in Santa Ana, and (2) development of an
energy action plan, a significant component of a climate action plan (CAP). The remaining
components of the CAP will need to be funded with City funds. Strategic Plan funding includes the
use of technical consultants to complete these activities.
Previously the Council authorized Requests for Proposals to hire an Environmental and
Sustainability Consultant to take the lead in managing the activities in the Strategic Plan funding.
The selection of an environmental consultant is in process.
This is a request to begin the selection process for a technical consultant to prepare the baseline
analysis and the CAP. Due to delays in finalizing the agreement with SCE, and the limited time
remaining in the funding period, selecting the technical consultant needs to be expedited. The
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Request for Proposals for
Greenhouse Gas Emissions Study
and Climate Action Plan
August 1, 2011
Page 2
expected term of the contract selected will extend through November 2012, a more limited time
than is optimum for preparation of a comprehensive baseline study and climate action plan. The
proposed scope of services for this Request for Proposals (RFP) is attached (Exhibit 1).
The total amount funded by the Strategic Plan agreement will be a maximum of $181,378. In
addition, SCE has allocated an additional $68,622 funding from the current 2010-2012 Santa Ana
Energy Leader Partnership, for a total not-to-exceed amount of $250,000 to prepare the
greenhouse gas (GHG) study and energy chapter of a CAP. Any additional money needed to
complete the CAP will need to be either funded by the City or reduced from the scope of service.
The funding requirements for the various components will be identified as part of the RFP
process.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. However, preparing a baseline
study and developing a climate action plan will provide a road map to reduce greenhouse gas
emissions and ultimately enhance our environment by improving air quality, reducing pollution,
and conserving natural resources.
FISCAL IMPACT
There is no fiscal impact associated with sending out a Request for Proposals. The Strategic
Plan agreement and the Santa Ana Energy Leader Partnership have set aside funding in an
amount not to exceed $250,000 to complete these activities. Any needed funding required of the
City will be identified as part of the RFP process.
Ir
j(L Godin II
r' Executive D ctor
Public Works Agency
RG/CK
Exhibit: Request for Proposals
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REQUEST FOR PROPOSALS
SANTA ANA 2011 CLIMATE ACTION PLAN
1.Backeround
The City of Santa Ana is located 33 miles southeast of Los Angeles. and serves as the county seat. With
a population of over 324,500 and a land area of approximately 27 square miles, Santa Ana is the second
most densely populated city in California. Santa Ana is located in the heart of Orange County with City,
County, State, and Federal government agencies headquartered near the historic downtown.
The City provides traditional municipal services. The City has I1 departments/agencies and a City
workforce of 1510 full-time employees. Some of the departmental operations are not housed in the City
Hall buildings and are, instead, located at sites throughout the downtown area and the city. The City's
FY 2011-12 total budget is approximately $459 million. The City has a council/manager form of
government, with six elected Council members and one elected Mayor.
Santa Ana is the eleventh largest city in California, and is committed to promoting energy efficiency and
carbon footprint redaction. Currently the City has a number of programs promoting positive
environmental practices, including:
Climate; Protection Initiative
Tree Program (Tree City USA)
Hybrid and Alternative Fuel Vehicle Program (Green Vehicles)
Water Conservation Initiative
Recycling Programs
Build Green Initiatives
Energy Efficiency Partnership with SCE
In 2006, Assembly Bill AB 32, the Global Warming Solutions Act, was signed by Governor
Schwarzenegger. This bill requires the reduction of Greenhouse Gas (GHG) emissions to 1990 levels
by 2020, a reduction of about 25 percent, and an 80 percent reduction below 1990 levels by 2050. AB
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32 requires the California Air Resources Board (CARB) to prepare a Scoping Plan to achieve reductions
in greenhouse gas (GHG) emissions in California. The Scoping Plan document was approved by the
CARB Board in December 2008. The AB 32 Scoping Plan contains the main strategies California will
use to reduce the greenhouse gases (GHG) that cause climate change. The Scoping Plan has a range of
GHG reduction actions which include direct regulations, alternative compliance mechanisms, monetary
and non-monetary incentives, voluntary actions, and market-based mechanisms such as a cap-and-trade
system.
In October 2007, the California Public Utilities Commission (CPUC) created a framework to make
energy efficiency a way of life in California by refocusing ratepayer-funded energy efficiency programs
on achieving long-term savings through structural changes in the way Californians use energy. In 2008,
the Commission prepared and adopted the long-term strategic plan for California energy efficiency
through 2020 and beyond. This Energy f~ciency Strategic Plan sets forth a roadmap for energy
efficiency in California. It articulates a long-term vision and goals for each economic sector and
identifies specific near-term, mid-term and long-term strategies to assist in achieving those goals.
In 2008, SB 375 was enacted to focus on the reduction of greenhouse gas (GHG) from automobiles and
light trucks, through better integration of transportation, land use, and environmental planning. Orange
County communities worked together to develop the 2011 Orange County Sustainable Communities
Strategy (OC SCS) - identifying local policies, plans and best management practices that promote
reduction ofGHG emissions in Orange County. This sub-regional OC SCS will be incorporated into the
Southern California Association of Governments (SCAG) Sustainability Plan and SCAG Regional
Transportation Plan, as required by SB 375.
Santa Ana has implemented a number of environmental programs including energy conservation, water
conservation, recycling, alternative fuel vehicles, and climate protection. A Tree City USA since 1998,
Santa Ana continues to develop new programs to fulfill its strategic environmental goals, and has
launched its Santa Ana Green website filled with extensive educational material and programs in which
citizens and business are involved to help protect the environment. Presently, these programs are not
fully integrated and not part of a formalized strategic plan.
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The City lies in the heart of Orange County, where residents, a vibrant commercial sector and federal,
state and county government staff live or work. Santa Ana has one of the highest densities in the state
with an average of 4.37 people living in each residential unit. In addition, Santa Ana has a Hispanic
population of approximately 78.2 percent and an Asian population of 10.4 percent, including many who
do not speak English. Many of the City's residents are economically disadvantaged with 19.8% of the
population living below the poverty line: the demand for energy savings and energy cost reduction
measures has never been higher.
To meet this demand, and to address its unique demographics, the City is seeking an experienced
consultant to develop a baseline greenhouse gas emissions (GHG) inventory for both the Community
and Municipal Operations and a Climate Action Plan (CAP) for the City. Santa Ana is interested in
developing a strategy which will achieve needed energy savings and reduce current and future GHG
emissions to help combat the effects of climate change. The projected accomplishments of the strategic
plan are to achieve energy savings, reduce GHG emissions, educate and engage the community, and
contribute value from energy efficiency and emissions reduction to the overall quality of life in Santa
Ana. As part of continuing this policy and responding to AB32 and the scoping plan, the City has
identified the need to create a strategic plan that provides cost effective, sustainable and relevant
solutions to reduce the City's environmental footprint.
II. Purpose
The City is seeking to develop a baseline greenhouse gas emissions (GHG) inventory for both the
Community and Municipal Operations and a Climate Action Plan (CAP) focusing on energy efficiency,
transportation and land use, planning/building standards water, waste, carbon footprint reduction and
positive environmental practices. The CAP will address a course of action for governmental facilities
and energy usage, as well as a community vision/strategy for facilities/activities in the city, which while
not under the direct control of the City, can be influenced and encouraged to support the Santa Ana
strategic initiative. Compliance with, and support of all appropriate State guidelines and regulations,
including AB 32, the California Long Term Energy Efficiency Strategic Plan, and the California Air
Resources Board (CARB) Climate Change Scoping Plan must be a part of the CAP.
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III. Funding
The City of Santa Ana is an existing local government partner with Southern California Edison (SCE).
Santa Ana's Energy Leader Partnership program with SCE targets residences, businesses and city
facilities to create long-term energy savings, reduce peak loads, and expand energy efficiency measures
in innovative ways throughout the City. The Partnership has committed $68,622 in funding toward the
GHG inventory and an energy component in the CAP.
Additional funds were made available to SCE partnership entities through the California Energy
Efficiency Strategic Implementation Agreement. The City received approval to fund three specific
tasks, two of which include development of baseline greenhouse gas emissions (GHG) inventory for
both the Community and Municipal Operations, and the development of an energy component in a
Climate Action Plan. This funding includes $181,378 for these two tasks.
Funding for the remainder of the components to complete the Climate Action Plan will be the
responsibility of the City. With the City's reduced budget this poses a funding challenge. These
components may or may not ultimately be included in the final plan/scope of this project.
Scone of Work
The City is seeking a consultant to develop a comprehensive GHG inventory and Climate Action Plan
for the City related to energy and environmental impacts. The respondent should propose an action plan
and associated costs including anticipated return on investments, which will reduce the City's energy
usage and environmental impact. The CAP should include priorities from the most cost-effective to the
least cost-effective. The CAP should also include "no cost" recommendations, such as behavioral
changes, etc. The City will want to consider all reasonable means of reducing future environmental
impacts.
The successful respondent will provide a strategy and methodology to:
analyze and inventory the current energy consumption and emissions from Community and
Municipal operations;
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identify a baseline year;
forecast future trends on energy use and emissions;
identify opportunities for emission reductions;
develop an emissions inventory report;
analyze and recommend an emissions reduction target;
analyze the impact of emissions reductions measures;
work with the public, city council, committees and staff on public education and consensus
building;
provide an implementation strategy that includes a list of actions, cost estimates and
implementation timetable;
develop an annual data gathering and tracking' methodology and annual reporting template to
monitor and present progress in meeting climate change commitments; and
develop the Climate Action Plan
The City's CAP will be a five to ten year plan that will address energy, transportation and land use,
water and solid waste, etc. Specific areas to be addressed include:
Energy Efficiency and Conservation
As indicated above, the City is an existing local government partner with Southern California Edison.
The Partnership targets residences, business and city facilities to create long-term energy savings,
reduce peak loads, and expand energy efficiency measures in innovative ways throughout the City. The
Santa Ana Green newsletter consistently delivers information to residents about energy efficiency
programs and practices.
The City has been a proponent of increased energy efficiency in its municipal facilities and has
demonstrated this commitment through recurring energy efficiency capital improvements. Most
recently, the City completed installation of $3.2 million dollars in energy efficient upgrades and retrofits
that were funded through the American Recovery and Reinvestment Act of 2009 (ARRA). Staff is
currently evaluating LED street lighting for a portion of the City-owned street lights.
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In addition to improving municipal facilities, the City also assists the public through the Build Green
Initiatives. Included is a No-Fee Solar permit program that provides a two-year permit fee waiver for
solar projects that convert sunlight to energy or to heat water. Engineering reviews for plans associated
with solar energy projects and solar building inspections are also provided at no cost to the customer.
The CAP should:
Take inventory of the activities already taking place related to energy efficiency and conservation
and the reduction in GHG
Determine efficient ways to deliver conservation messages to the community
Determine what the City can do to increase energy conservation
Determine new energy cost savings measures in City facilities, such as
New energy saving equipment, (e.g. light timers at ball fields)
Energy saving retrofits
Energy saving purchase policies
Explore opportunities for promoting alternative energy and green energy in City facilities and the
Community
Explore opportunities for implementing energy performance contracts with outside providers
Evaluate the efficiency of street/traffic lights and suggest cost effective opportunities for increasing
energy efficiency
Determine additional energy related opportunities for the City
Include other changes suggested by the consultant
Transportation and Land Use
The City already has a progressive transportation/City fleet program and has demonstrated a
commitment to the reduction in greenhouse gas emissions and the environmental impact of the City with
its policy to acquire alternative fuel vehicles, the installation of compressed natural gas (CNG) and
hydrogen fueling stations, and implementation of a ride share program for its employees.
The City has the highest transit ridership in Orange County. To support the expansion of Metrolink
services, the cities of Santa Ana and Garden Grove have partnered to create a Transit Vision and Go
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Local Project Concept that provides a comprehensive strategy for transit planning and project
development within the Cities. The first phase of the Transit Vision consists of a modern streetcar
connecting the Santa Ana Regional Transportation Center with the Santa Ana Civic Center Downtown
area and the planned 28-mile Brea-to-Irvine Bristol Street Bus Rapid Transit line. This phase would
also expand the existing intermodal Transportation Center to a regional hub in central Orange County
and be a model for transit oriented development in the City of Santa Ana. The second phase of the Go
Local Project Concept would extend the streetcar track and operations west from Bristol Street onto the
PE right-of-way to a terminal at Harbor Boulevard in the City of Garden Grove.
The City of Santa Ana is a leader in sustainable land use planning that supports the development of
transit and the reduction of greenhouse gas emissions. The City's policies regarding transit-supportive
land use have been included in such plans as the Metro East Overlay Zone, the Transit Zoning Code,
and the Housing Element. The Transit Zoning Code, which covers 400 acres within the City's core, was
developed to support the City's efforts to construct a fixed-guideway transit line. The Housing Element
identified vacant and underutilized land adjacent to potential transit corridors as future opportunities for
transit-supportive, mixed-use development in order to further the aims of legislation such as AB 32 and
SB 375. In addition, the City is currently beginning an update to the General Plan Circulation Element
that will enable the City to be fully compliant with the Complete Streets Act. On a more regional level,
the City of Santa Aria is a participant agency in the Orange County Council of Governments (OCCOG)
and assisted in the drafting of the recently-adopted Sustainable Communities Strategy (SCS). The SCS
will enable the City to comply with Senate Bill 375 (SB 375), which was enacted to reduce greenhouse
gas emissions from automobiles and light trucks through integrated transportation, land use, housing and
environmental planning.,
The CAP should:
Take inventory of the activities already taking place related to transportation, fleet management and
the reduction in GHG
Determine additional opportunities for the City to encourage clean transportation opportunities for
City staff and the community
Consider additional changes to the policy related to transportation and/or the city fleet, such as:
Vehicle sizing
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Additional consideration for alternate fuels and vehicle types
Opportunities for electric charging stations
Y Parking garage
Mall
Parking meters
Fleet demand management
Determine alternative sources for funding
Review and provide an analysis of the City's existing policy plans and documents in order to ensure
that they are compatible with, and are included into, the final CAP.
Provide implementation measures that assist the City in complying with the SCS.
Provide additional recommendations regarding the City's land use and transportation policies to
further more sustainable development practices.
Include other changes suggested by the consultant
Planning/Building Standards
The Planning and Building Agency plays a critical role in achieving the City Council's goals for the
physical development of the community. While the City encourages building standards and planning
practices that are as green as possible, added construction costs to implement these practices may impact
development activity, particularly affordable housing opportunities. Therefore, any proposed changes to
City standards must take into consideration the financial impact to the community.
The CAP should:
Explore possible incentives for stimulating construction, in particular addressing:
Long term cost savings by incorporating Green concepts into development, particularly
affordable housing
How to off-set costs to the community
Available funding sources for implementing green construction practices
Consider options for providing a rebuilding subsidy for green buildings, addressing:
Feasibility
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Program design
Options
Costs
Explore options for encouraging affordable housing,
Rehabilitation of existing buildings
City can easily get LEED certification dueto infill opportunities
Encourage energy efficiency
Potential community or building industry partners
Green construction demonstration building
Potential costs and benefits
Address standards for code changes
What is the most effective route to establish green buildings in the City?
Should the City pursue green planning vs. green buildings?
Green planning is infill, mixed use less area car storage
Green building is codes, materials, etc.
How to implement code changes?
Voluntary
o Mandatory
Y Incentives
Develop design standards for future civic facilities
Recycled-content and sustainable building products
LEED Green Building rating system
Include other changes suggested by the consultant
Water
The City is working to reduce the water use in the City and ensure efficient delivery of water to the
community. As part of the partnership with SCE, the City has an ongoing program in place to improve
the efficiency of its water pumps. In addition, the high efficiency clothes washer, weather based
irrigation controller and rotating nozzle rebate programs have been very successful in the City. The
average water consumption per capita is one of the lowest in California.
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The CAP should:
Take inventory of the water conservation activities already taking place in City facilities and identify
areas where additional efforts could be made
In particular in the parks and other maintenance areas
Some options may be:
Reduce water in common areas - eliminate turf in some areas?
Improve irrigation controls
Medians (water options, smart controllers/adaptors)
v Synthetic ground cover options
Medians
Ball parks
Linear parks
Determine additional opportunities for the City to encourage water conservation in commercial and
industrial facilities
Determine additional opportunities for City use of recycled water
Determine alternative sources for funding of additional water conservation/efficiency programs or
infrastructure changes to conserve water
Include other changes suggested by the consultant
Waste
The City's recycling and waste diversion programming has been in existence for more than twenty
years. To achieve AB939 goals, the City has implemented a comprehensive list of recycling and waste
diversion programs:
Residential 3-cart refuse/recyclables/green waste collection
Limited multi-family recycling
Curbside used oil and filter collection
Curbside universal waste collection
Commercial recycling options
Construction and Demolition recycling
Certified recycling centers for bottles and cans recycling
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City employee battery recycling
Composting workshops
Household hazardous waste collection events
Sharps/needles recycling
The City is presently diverting 69% of waste from landfills through program implementation supported
by ongoing community education.
The CAP should:
Take inventory of the activities already taking place related to refuse/recycling and the reduction in
GHG
Determine additional opportunities for the City to encourage enhanced source reduction, recycling,
composting, andspecial waste diversion by City staff and the"community
Include other changes suggested by the consultant
IV. Proposal Format and Content
Consultants responding to the request for proposals (RFP) shall make their proposal brief, concise, but
complete enough to allow for a thorough evaluation. To be considered, all proposals shall be completely
responsive to the RFP. The proposal must include the following information at a minimum:
Introduction. Submit an introduction that clearly outlines your understanding ofthe City's objective,
the work to be done, and your firm's overall ability and experience in this area.
Qualifications. Submit a description of the firm's background, experience with similar projects and
complete resumes of the firm's principals and staff members who will be assigned to the project.
Additionally, provide the names and qualifications of all subcontractors who may be assigned to the
project and identify which portion of the project they will handle.
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Project Methodology. Present a recommended work plan for each of the components outlined in the
section titled "Scope of Work". Include a comprehensive description of how and by whom each
component will be handled. Provide a specific description of the City's responsibility and the
consultant's. Should any subcontractors be used, please identify their individual responsibility.
Identify a specific project manager and any potential conflicts of interest relative to the City of Santa
Ana and any individual or firm involved in the project.
Schedule. Specify a schedule that outlines the expected timelines for completion of each project
component. All work to be completed no later than October 15, 2012.
Cost. Identify the total cost of the project, with a "not-to-exceed" breakdown by task. The cost for
the complete baseline GHG inventory and the Climate Action Plan for energy efficiency and
conservation is to be detailed separately. The Climate Action Plan components for Transportation
and Land Use, Planning/Building Standards, Water, and Waste, are to be detailed separately as these
will be direct costs to the City. See Attachment 1. Cost Proposal.
References. Please list present and former clients for whom similar services have been rendered.
Include the agency's name, the mailing address, and telephone number of the appropriate contact
person. Include a brief description of the type of service performed, and the status of the project.
Inquiries/Clarifications. No oral clarifications will be made to any firm or individual regarding the
meaning of the scope of services or any other contract documents. Every request for such an
interpretation must be sent in writing via email to Christy Kindig at cki .'i- and shall
be received by the City not less than three (3) calendar days prior to the date set for opening of
proposals. Significant interpretations or clarifications will be made by an addendum to the contract
documents, which will be sent as promptly as is practicable to all persons who have provided proper
notice of their intent to respond. (Refer to V. Submittal of Proposal). Such addendums may become
part of the contract documents.
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V.Submittal of Proposal
If, upon review, you are interested and capable of providing these, complete and submit your proposal
as directed. Please provide proper notice of interest in responding to the RFP. (An email to
C1,111dr, notifying the City of your intent to respond is considered proper notice.) This
RFP is not in any way to be construed as an agreement, obligation, or contract between the City of Santa
Ana and any party submitting a proposal, nor will the City pay for any costs associated with the
preparation of the proposal.
Submit one original and 5 copies of your proposal in a sealed envelope bearing the firm's name and
address, and clearly marked "GHG Inventory and Climate Action Plan PROPOSAL." Place one cost
proposal in a separate, sealed envelope bearing the firm's name and address, and clearly marked "GHG
Inventory and Climate Action Plan COST PROPOSAL." All proposals should be delivered or mailed
to:
Raul Godinez 11
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza, Ross Annex, M-21
Santa Ana, CA 92701
Proposals received after the date and time specific will be returned to the consultants unopened.
The City of Santa Ana shall reserve the right to negotiate any term and condition of received proposal(s)
with the final candidate(s) prior to acceptance of said proposal(s).
Submittal Date: All proposals must be received by 2 p.m. on September 7, 2011.
Questions regarding this invitation maybe directed to Christy Kindig at d i i l di , c
Questions and responses will be sent to all firms that are provided with the RFP.
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VI. Selection Process
The selection process will include a review of the proposals by a City review team. The top consultants
will be required to participate in an interview. Selection will be based on appropriate experience, the
degree to which the proposal meets the stated objectives, successful completion of other similar projects,
and the proposed cost.
All proposals may be rejected at the option of the City. An individual proposal may be rejected if it is
conditional, incomplete, or deviates from the specifications in this request. The City also reserves the
right to modify or reduce the scope of services herein described, should the proposed costs for such
services prove to be prohibitive in the opinion of the City. The City reserves the right to postpone
opening for its own convenience, to negotiate with other than the selected Consultant should
negotiations with the selected Consultant be terminated, to negotiate with more than one Consultant
simultaneously, or to cancel all or part of the RFP. However, negotiations may or may not be conducted
with Consultants; therefore, the proposal submitted should contain the Consultant's most favorable
terms and conditions. The City also reserves the right to apportion the award among two or more
Consultants. The City reserves the right to waive, at its sole discretion, any procedural irregularity,
immaterial defects, or other impropriety which the City deems reasonably correctable or otherwise not
warranting rejection of the proposal. Any waiver will not excuse a proponent from full compliance if
awarded a contract.
Following a review of the proposals and interviews by a City review team, the City will make a
recommendation to the City Council regarding selection of a consultant.
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ATTACHMENT 1
COST PROPOSAL
Phase I: Develop GHG Emissions Inventory and Forecast
Municipal Operations Inventory
Community Inventory
Total Phase 1
Phase II: A. Develop Emissions Reduction Target and Climate Action Plan for Energy Efficiency
and Conservation (to be performed simultaneously with Phase II B.)
Municipal Operations
Quantify Existing Programs and Develop Target
Conduct meetings with Council
Identify, Analyze, and Quantify Measures and
Develop Climate Action Plan
Community
Quantify Existing Programs and Develop Target
Conduct meetings with Council and community groups
Identify, Analyze, and Quantify Measures and
Develop Climate Action Plan
Total Phase II A.
Phase If B. Develop Climate Action Plan for Remaining Components (to be performed
simultaneously with Phase II A.)
Municipal Operations
Identify, Analyze, and Quantify Measures and Develop
Climate Action Plan for Transportation and Land Use,
Planning/Building Standards, Water and Waste
Community
Identify, Analyze, and Quantify Measures and Develop
Climate Action Plan for Transportation and Land Use,
Planning/Building Standards, Water and Waste
Total Phase II B.
Total Cost Proposal
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