HomeMy WebLinkAbout2015-03-17 RegularMINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
CALLED TO ORDER
ATTENDANCE
PUBLIC COMMENTS - None
MARCH 17, 2015
CLOSED SESSION MEETING
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
5:07 P.M.
COUNCILMEMBERS Present:
VINCENT F. SARMIENTO, Mayor Pro Tern
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
COUNCILMEMBERS Absent:
MIGUEL A. PULIDO, Mayor
ANGELICA AMEZCUA
SAL TINAJERO
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:07 p.m.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss certain
matters without members of the public present. The City Council finds, based on advice from
the City Attorney, that discussion in open session of the following matters will prejudice the
position of the City in existing and anticipated litigation:
CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant to
Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code:
John Garcia v. City of Santa Ana; Workers' Compensation Appeals Board case
ADJ3095501; ADJ2240895; ADJ1161236
CITY COUNCIL MINUTES 1 MARCH 17, 2015
2. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision
d) of Section 54956.9 of the Government Code: (One Case *)
Matter placed on the Agenda for legal update at the request of Mayor Pulido,
pursuant to Santa Ana Charter Section 411.
3. CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (4) of subdivision
d) of Section 54956.9 of the Government Code. Sycamore Parking Garage
Concepts
4. CONFERENCE WITH LEGAL COUNSEL— PENDING LITIGATION pursuant to
Section 54956.9(d) of the Government Code: (One Case)
5 CONFERENCE WITH LEGAL COUNSEL -- PENDING LITIGATION pursuant to
Section 54956.9 (d) (4) of the Government Code: (One Case) United States v.
Texas, Case No. B -14 -254
6. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to
Government Code Section 54956.8:
Address of Property: YMCA Property- -205 West Civic Center Drive
Santa Ana, CA 92701
Negotiators: City Manager, David Cavazos
Terms: Price and Terms of Property Disposition
7. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6(a):
Agency Negotiators: Personnel Services Executive Director, Ed Raya
Employee Organizations: Santa Ana Police Officers Association
POA)
Santa Ana Police Management Association
PMA)
Service Employees' International Union
SEIU) Full -Time Employees
Service Employees' International Union
SEIU) Part -time Civil Service Employees
Confidential Association of Santa Ana
CASA)
Santa Ana Management Association (SAMA)
CITY COUNCIL MINUTES 2 MARCH 17, 2016
Agency Negotiator:
Employee Organizations
City Manager, David Cavazos
Executive Management (EM)
CLOSED SESSION REPORT - See Item 19A for any reportable actions.
ADJOURNED THE CLOSED SESSION MEETING AT 6:03 P.M. AND CONVENED TO THE
REGULAR OPEN MEETING.
CITY COUNCIL MINUTES 3 MARCH 17, 2015
CALLED TO ORDER
REGULAR OPEN MEETING
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
6:09 P.M.
ATTENDANCE COUNCILMEMBERS Present:
VINCENT F. SARMIENTO, Mayor Pro Tern
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
SAL TINAJERO (6:25 P.M.)
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
COUNCILMEMBERS Absent:
MIGUEL A. PULIDO, Mayor
ANGELICA AMEZCUA
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
LAKERS YOUTH BASKETBALL TEAM
DR. CURTIS E. SMITH, POLICE CHAPLAIN
SPECIAL PRESENTATION - Orange County Human Relations Commission Annual Report
presented by Commissioner Leticia Mata.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES in
recognition of the Volunteers in Police Service (VIPS) Program.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES in
recognition of the Santa Ana Response Team.
PROCLAMATION presented by COUNCILMEMBER MARTINEZ recognizing Donate Life.
CITY COUNCIL MINUTES 4 MARCH 17, 2015
PROCLAMATION presented by COUNCILMEMBER MARTINEZ recognizing National
Women's History Month.
CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER REYNA to the
Celtics, Lakers, and Sixers Youth Basketball teams for winning the championship tournament.
Celtics
Coaches: Ed Raya, Ignacio Salazar; Players: Roman Arcos, Victor Gonzalez, Giovanni
Gutierrez, Oscar Molina, Damian Pasillas, Alex Rodriguez, Ignacio Salazar, Anthony
Sandoval, Jonathon Torres, Kyler Torres
Lakers
Coaches: America Robledo, Mario Alvarado; Players: Nathan Aldana, MJ Alvarado,
Ethan Contreras, Isaiah Loya, Jason Machuca, Jordan Martin, Brian Reyes, Hunter
Robledo, Jordan Robledo, Denzel Santamaria
Sixers
Coaches: Oscar Azucena, Nick Sanchez; Players: Lenny Acevedo, Joshua Azucena,
Kevin A. Baltazar, David Burgos, Jessie Cuevas, Hilario Flores, Mark Gerson, Jeremy
Roman, Elias Salas, Andy Zanabria
CLOSED SESSION REPORT - See Agenda Item 19A for Closed Session Report.
PUBLIC COMMENT
Sandra Pena, thanked City Council for considering Agenda Item 25B — arts and culture
grant program; also spoke in support of parking enhancement plans in downtown without
parking increasing tickets and fees, proposed cultivation of strategic plan for bed tax
increases; reported that Los Lobos recording their next album in the City.
Victor Payan, supports wellness initiative and the many programs in the community;
commented that song writers inspired here in town; also, opined that businesses should
not rely on alcohol to survive, City needs to celebrate quality of life.
Madeleine Spencer, noted that many businesses have closed in the months of January
and February.
Philip Escobedo, thanked all for recent improvements throughout the City; concerned that
proposed wellness corridor negatively impacts free open market economy - may alienate
certain markets and should consider gentrification; other areas of the City should be
examined as well.
Michael Kublinkin, thanked City Council for considering public comments at the beginning
of the meeting; submitted report and requested that it be filed with County on corruption
issues.
Smitty, member of the Civic Center Roundtable, noted that on February 20th sent out
Request for Proposal for establishment of Check -In Center servicing in the Civic Center
area, March 15th was deadline; April 7th will present recommendations; appreciate City's
invitation to participate in process.
CITY COUNCIL MINUTES 5 MARCH 17, 2015
CONSENT CALENDAR
MOTION: Approve staff recommendations on the following Consent Calendar
items: Items 10A through 31C, with the following modifications:
Councilmember Martinez pulled Agenda Items 19C, 19D, 23A, 23C, and 25A for
separate action.
Councilmember Reyna pulled Agenda Item 25B for separate action
Councilmember Tinajero pulled Agenda item 13D for separate action; and
Mayor Pro Tern Sarmiento request excuse absence of Mayor Pulido and
Councilmember Amezcua from said meeting.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
MINUTES
SECOND: Benavides
Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
None (0)
None (0)
Amezcua, Pulido (2)
ADMINISTRATIVE MATTERS
10A. MINUTES FROM THE REGULAR MEETING OF MARCH 3, 2015 {STRATEGIC
PLAN NO. 5, 1} - Clerk of the Council Office
MOTION: Approve Minutes.
BOARDS I COMMISSIONS / COMMITTEES
13A. COUNCIL COMMITTEES — AGENDA MINUTES {STRATEGIC PLAN NO. 5, 11
Clerk of the Council Office
MOTION: Receive and File
NAME MEETING DATE
Development and Transportation 9/30/2014, 11/6/2014, 2/26/2015
Finance, Economic Development & Technology 1/27/2015
CITY COUNCIL MINUTES 6 MARCH 17, 2015
13B. NOMINATED BY MAYOR PULIDO AS THE CITY -WIDE REPRESENTATIVE
TO COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION
MEMBER {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council
MOTION: Reappoint Monica O. Garcia to the Community Redevelopment
and Housing Commission for a two -year term, expiring December 13, 2016.
13C. NOMINATED BY COUNCILMEMBER REYNA AS THE WARD 5
REPRESENTATIVE TO THE YOUTH COMMISSION (REGULAR MEMBER)
FOR A FULL TERM EXPIRING DECEMBER 13, 2016 {STRATEGIC PLAN NO.
5, 11 — Clerk of the Council
MOTION: Appoint David Barnes Martinez to the Youth Commission
Regular Member) for a full term expiring December 13, 2016.
Councilmember Reyna rescinded consideration of appointment.
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's Office
MOTION: Approve as follows:
1. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION pursuant
to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government
Code: John Garcia v. City of Santa Ana; Workers' Compensation Appeals
Board case #ADJ3095501; ADJ2240895; ADJ1161236; Settlement
Agreement in the amount of $148,000. (Approved by a vote of 4 -0,
Amezcua, Pulido, and Tinajero absent).
2. CONFERENCE WITH LEGAL COUNSEL -- PENDING LITIGATION pursuant
to Section 54956.9 (d) (4) of the Government Code: (One Case) United
States v. Texas, Case No. B -14 -254; Council approved City of Santa Ana
joining as Friends of the Court brief. (Approved by a vote of 4 -0, Amezcua,
Pulido, and Tinajero absent).
19B. EXCUSED ABSENCES — Clerk of the Council Office
MOTION: Excuse the absence of Mayor Pulido and Councilmember
Amezcua from the March 17, 2015 City Council meeting.
CITY COUNCIL MINUTES 7 MARCH 17, 2016
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
SECOND: Reyna
Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
None (0)
None (0)
Amezcua, Pulido (2)
MOTION: Receive and file.
MOTION: Martinez SECOND: Reyna
VOTE: AYES: Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
MOTION: Authorize submittal of the General Plan Housing Element
Annual Progress Report to the State of California Housing and Community
Development (HCD).
MOTION: Martinez SECOND: Tinajero
VOTE: AYES: Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
19E. AUTHORIZATION TO RELEASE A REQUEST FOR PROPOSALS FOR
STREET TREE MAINTENANCE SERVICES {STRATEGIC PLAN NO. 6, 1, B &
F) - Public Works Agency
CITY COUNCIL MINUTES 8 MARCH 17, 2015
MOTION: Authorize the Public Works Agency to release a Request for
Proposals for Street Tree Maintenance Services for parkway and street
median trees.
BUDGETARY MATTERS
PROJECTS /CHANGE ORDERS
MOTION:
1. Approve an appropriation adjustment. (Requires five affirmative votes)
APPROPRIATION ADJUSTMENT NO. 2015 -155 - Recognizing $110,700 in
Bicycle Transportation Account grant funds into the Select Street
Construction revenue account and appropriating the same to the Select
Street Construction Expenditure account.
2. Award a contract to California Professional Engineering, Inc., the
lowest responsible bidder, in accordance with the bid in the amount of
684,671 for the construction of a traffic signal at Raitt Street and
Adams Street; a Class II bike lane on First Street from Newhope Street
to Harbor Boulevard; and a Class II bike lane on Newhope Street from
Westminster Avenue to Fifth Street.
3. Approve the Project Cost Analysis for a total estimated project delivery
cost of $855,800.
MOTION: Martinez SECOND: Benavides
VOTE: AYES: Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
CITY COUNCIL MINUTES 9 MARCH 17, 2015
MOTION: Authorize the Public Works Agency to request a two -year time
extension of the construction funding deadline to June 30, 2017 for the
Measure M2 Comprehensive Transportation Funding Program /Project O
for the Bristol Street Improvements between Washington Avenue and
Seventeenth Street.
MOTION: Martinez SECOND: Reyna
VOTE: AYES: Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
MOTION: Authorize the Public Works Agency to request a one -year time
extension of the Measure M2 Project W construction funding deadline to
June 30, 2016 for the Citywide Safe Transit Stops project.
MOTION: Martinez SECOND: Tinajero
VOTE: AYES: Benavides, Martinez, Reyna, Sarmiento, Tinajero (5)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
AGREEMENTS
MOTION: Authorize the City Manager and Clerk of the Council to execute
an agreement with Macias Gin! & O'Connell, LLP (MGO), subject to non -
substantive changes approved by the City Manager and City Attorney, to
exercise its option for MGO to provide comprehensive financial audit
CITY COUNCIL MINUTES 10 MARCH 17, 2015
services to include fiscal year ending June 30, 2015; for MGO to perform
the necessary audit service relating to the implementation of
Governmental Accounting Standards Board (GASB) Statement No. 68; and
for MGO to provide an agreed upon procedure audit of the City's Indirect
Cost Allocation in accordance with the Office of Management and Budget
OMB) Final Guidance on Grant Reform.
MOTION: Tinajero SECOND: Benavides
VOTE: AYES: Benavides, Reyna, Sarmiento, Tinajero (4)
NOES: Martinez (1)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
Arts and Culture Commission approved recommended action on February 26,
2015, by a vote of 7 -0.
MOTION:
1. Authorize the Community Development Agency to release the Investing
in the Artist Grant Opportunity application and the Arts and Culture
Commission to evaluate and select applications for awards in the
amounts of $5,000 and $10,000.
2. Authorize the City Manager and the Clerk of the Council to execute
grant agreements with the selected applicants, subject to non -
substantive changes approved by the City Manager and the City
Attorney.
MOTION: Reyna SECOND: Benavides
VOTE: AYES: Benavides, Reyna, Sarmiento, Tinajero (4)
NOES: Martinez (1)
ABSTAIN: None (0)
ABSENT: Amezcua, Pulido (2)
CITY COUNCIL MINUTES 11 MARCH 17, 2015
LAND USE MATTERS
CONDITIONAL USE PERMITIVARIANCES
31A. CONDITIONAL USE PERMIT NO. 2014 -50 TO ALLOW A TYPE 41
ALCOHOLIC BEVERAGE CONTROL LICENSE FOR EL POLLO NORTENO
RESTAURANT LOCATED AT 1327 EAST FIRST STREET - EDUARDO
HERNANDEZ, APPLICANT {STRATEGIC PLAN NO. 3, 21 - Planning and
Building Agency
Planning Commission approved recommended action on February 23, 2015, by
a vote of 6 -0 (Alderete absent).
MOTION: Receive and file the staff report approving Conditional Use
Permit No. 2014 -50.
31 B. CONDITIONAL USE PERMIT NO. 2014 -53 TO ALLOW A TYPE 41
ALCOHOLIC BEVERAGE CONTROL LICENSE AT 828 PHO RESTAURANT
AT 220 WEST FIRST STREET, SUITE 103 - YEN DANG, APPLICANT
STRATEGIC PLAN NOS. 3, 2; 3, 41 - Planning and Building Agency
Planning Commission approved recommended action on February 23, 2015, by
a vote of 6 -0 (Alderete absent).
MOTION: Receive and file the staff report approving Conditional Use
Permit No. 2014 -53.
31 C. CONDITIONAL USE PERMIT NO. 2015 -02 TO ALLOW A TYPE 41
ALCOHOLIC BEVERAGE CONTROL LICENSE AND CONDITIONAL USE
PERMIT NO. 2015 -03 TO ALLOW AFTER -HOURS OPERATION UNTIL 2:00
A.M. AT EQEKO CAFE LOCATED AT 309 WEST THIRD STREET - KAHROBA
AYAZI, APPLICANT {STRATEGIC PLAN NOS. 3, 2; 3, 4) - Planning and
Building Agency
Planning Commission approved recommended action on February 23, 2015, by
a vote of 6 -0 (Alderete absent).
MOTION: Receive and file the staff report approving Conditional Use
Permit No. 2015 -02 and Conditional Use Permit No. 2015 -03 as
conditioned.
END OF CONSENT CALENDAR **
CITY COUNCIL MINUTES 12 MARCH 17, 2015
BUSINESS CALENDAR
COUNCIL AGENDA ITEMS
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City
Council Agenda to be considered by the City Council.
85A. DIRECT STAFF TO PREPARE A RESOLUTION CALLING ON CONGRESS TO
UPDATE SECTION 4 OF THE CIVIL RIGHTS ACT TO ENABLE THE
DEPARTMENT OF JUSTICE TO REVIEW CHANGES IN VOTING LAWS THAT
THREATEN THE ABILITY OF CITIZENS TO CAST A BALLOT FOR
CANDIDATES OF THEIR CHOICE — Councilmember Martinez, Mayor Pro Tem
Sarmiento and Sal Tinajero
MOTION: Direct staff to prepare a resolution for Council consideration at
the April 7, 2015 City Council meeting.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN:
ABSENT:
WORK STUDY SESSIONS
SECOND: Tinajero
Benavides, Martinez, , Sarmiento, Tinajero (5)
None (0)
None (0)
Amezcua, Pulido and Reyna (3)
WS -A. CITY MANAGER TRIAL BUDGET FOR FISCAL YEAR 2015/2016
STRATEGIC PLAN NOS. 4, 2A} - Finance & Management Services and City
Manager's Office
Community Budget Outreach - Presented by: David Cavazos, City Manager
Topics that will be covered
City Governance
Importance of the Sunshine Ordinance
Importance of a Budget
Budget Process
Structure of the budget and funds
Fiscal Year 2014 -2015 2 "d Quarter review
Fiscal year 2015 -2016 Trial Budget
Strategic Plan Update
Capital Improvement Program
City Governance
CITY COUNCIL MINUTES 13 MARCH 17, 2015
Mayor and City Council
Appointed City Attorney
Appointed Clerk of the Council
Appointed City Manager
Department Heads appointed by City Manager, ratified by City Council
Importance of the Sunshine Ordinance
o Overall goal is Transparency
Updated the City Website:
9 years of budget information • Quarterly budget updates
10 years of audited financials • Miscellaneous Fee Schedules
Capital Improvement Program • All presentations on -line
o Conduct Budget Outreach meetings
Includes Trial Budget Review, Strategic Plan Update and Capital
Improvement Program
o Strategic Plan monthly updates on -line
o All RFPs & bids are posted on -line
0 2014 -15 New initiatives: Monthly Financials & Online Open Checkbook
Importance of a Budget
A budget helps understand the choices we make with money.
Preparing a budget is an important step and tool towards financial stability.
Always more programs & services than what the allocated funds can sustain.
City Charter Requirement (Santa Ana City Charter)
Sec. 604 - Budget Preparation by the City Manager. In preparing the
proposed City budget, the City Manager shall review the financial plans
submitted, hold conferences thereon with the office, agency and department
heads, respectively, and revise such plans as he may deem advisable.
Sec. 605 — Submission to the City Council. On or before the fifteenth (15th)
day of June of each year, the City Manager shall recommend and submit to
the City Council a proposed budget for the next ensuing fiscal year and a
proposed appropriation ordinance as prepared by him
Sec. 607 — Further Consideration and Adoption. On or before the thirty -first
31st) day of July the City Council shall adopt the budget with revisions, if
any, by the affirmative votes of at least a majority of its members. Upon final
adoption, the budget shall be in effect for the ensuing fiscal year.
How long does it take to prepare a budget?
7 -8 Month Process
November to December — Development & distribution of assumptions
January to March — Departmental budget meetings, Trial Budget
development and Preliminary Capital Improvement Program (CIP), &
conduct outreach meeting
April to May — Community Trial Budget hearings, City Manager's proposed
Budget Work -Study Session, & budget presentation
June - Budget & CIP adoption
CITY COUNCIL MINUTES 14 MARCH 17, 2015
Definitions
Revenues — Money that comes in (i.e., income)
Expenses — Money that goes out (i.e., payments /costs)
Fund — Checking account where revenues & expenditures are monitored and
recorded (City has over 100 funds)
General Fund — Account which the City has the most discretion on spending
least restrictions)
Reserves — Savings account (to be used primarily for emergencies)
Budget — Plan that tells us how much money we will receive and how we will
spend it
Fiscal Year — 12 month budget calendar (From July 1St to June 30th)
What are the basic services in a typical City budget?
Public Safety — Police & Fire Services
Quality of Life — Parks, Recreation, Community Services, Library, Cultural
Arts, etc.
Utilities — Water, Sewer, Trash pick -up, etc.
Building & Development - Planning, Housing, Community Development, etc.
Streets & Lights — Public Works, Capital Improvement Program, etc.
General Services — City Manager's Office, Finance, Human Resources, City
Attorney's Office, etc.
Fund Structure
A fund is similar to a checking account where revenues & expenditures are
monitored and recorded.
Within our budget, we group over 100 various funds into five major
categories.
We manage over 100 funds
General Fund: City has the most discretion
Governmental Fund Categories
cr3 General Fund
crs Community Development
c3 Special Revenue Funds
crs Capital Funds
crs Enterprise Funds
Innovation & Efficiencies
Installation of new parking meters with improved technology in the
Downtown
Refinanced Police Department, jail and water enterprise debt service to save
millions in financing costs
Consolidated all public front counter services to the 1St floor of City Hall to
improve customer service experience
Adjusted rates to recover millions in jail cost savings.
Economic Outlook
CITY COUNCIL MINUTES 15 MARCH 17, 2015
Advancing in Every Key Area:
Property Values are up (20 %)
Increased Sales Tax (22% since 2011 in the Downtown)
Increased number of Business Licenses (8 %)
Lower Unemployment rate (down from 10.7% to 8.2 %)*
Reduction in crime (8% decrease)
Met our Reserves goal
City operating with a $14M surplus
Success with Grants
RECENT GRANT AWARDS
Partnerships to Improve
Community Health
Memories of Migration
Community Oriented Policing
Services (COPS)
Memory Lane Santa Ana River
Park Site
Active Transportation Program
ATP)
Centers for Disease Control and $ 4,000,000
Prevention (CDC)
National Institute for Museum and $ 495,000
Library Services
Department ofJustice $ 1,250.000
Housing and Community $ 1,030,800
Development- California
California Transportation $ 3,300,000
Commission
10,075,800
Fiscal Year 2015 -16 Community Development Block Grant:
Estimated allocation for Non - profit Organizations: $340,000
FY 15 -16 City Manager's Budget Message
Thank You to the Santa Ana Community!!!
Mayor and City Council
Outstanding Leadership
Adoption of and continued implementation of Strategic Plan
Long -term vision
Adoption of one -year Forecast and four -year financial projection
FY 15 -16 City Manager's Budget Message
Innovation and Efficiency
Establishment of Receivership program to assist neighborhoods and
allow for cost recovery of incurred legal fees and staff costs
Installation of 24 -hour payment kiosk at City Hall
Online application for CDBG, ESG, building permits, and business
license fees
Information Technology Assessment
Funding in the amount of $3.6M recommended through FY 14 -15 surplus
FY 15 -16 General Fund Trial Budget
Presenting a Balanced Trial Budget of $222.2M
GF Budget Comparison FY 15 -16 vs. FY 09 -10
CITY COUNCIL MINUTES 16 MARCH 17, 2015
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Unassigned Fund Balance
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FY x3-44 FY o9ao
FY 15 -16 Baseline Elements
Allocates $2.5M for the implementation of the Strategic Plan
Successfully obtained $1.25M in COPS Hiring Grant Funds for ten additional
Police Officers & allocated $1.OM in matching City funds
Additional Planning & Building staff -$1.1M
Medical Marijuana Dispensaries (MMD) Enforcement Plan:
5 Police Officers & 1 Police Sergeant -$1.5M
2 Community Preservation Inspectors -$253k
1 Revenue & Contract Compliance Examiner -$125k
1 Assistant City Attorney & additional funding for contractual services -
252k
In total, the City added over $2.OM in funding for the MMD Enforcement
Plan
Includes revised health insurance rates of 7%
Includes FY 15 -16 actuarial PERS rates:
Safety: 46.5%
Miscellaneous: 28.5%
Police Officer Comparison
FY 15 -16 City Manager's Trial Budget
Public Safety- Strategic Plan Goal 1:
CITY COUNCIL MINUTES 17 MARCH 17, 2015
Addition of (7) Police Officers to improve response times and community
policing efforts
Upgrade of County -wide 800 MHz Public Safety Communications
system - partnership costs
Provide for the replacement of a Crime Scene Investigation van and 2
Police Traffic motorcycles
Youth, Education & Recreation - Strategic Plan Goal 2:
Provide for the opening of the Main Library on Sundays
Increase the purchase of new books for Library circulation
Develop a Zoo Master Plan
Provide for utility cost adjustment to support fields, lighting, and facilities
Funding to support City sponsored events:
Fiestas Santa Ana
Fourth of July
Plaza Primavera
Plaza Founders
Shakespeare in the Park
Cinco de Mayo
Dia de los Nihos
Plaza Navidena
Plaza Wellness
Economic Development- Strategic Plan Goal 3:
Provide funding to support Economic Development & Neighborhood
Improvement staff
City Financial Stability- Strategic Plan Goal 4:
Fund an Employee Pension Rate Stability reserve
Establishment of an internal audit program
Community Health, Livability, Engagement, & Sustainability- Strategic Plan
Goal 5:
Provide base funding for the development of a Safe Mobility Program to
address vehicle and pedestrian safety in the Santa Ana community
Allocation of funds for 52 neighborhood associations
Provide for a City Council Liaison
Purchase of mobile technology for Code Enforcement
Community Facilities & Infrastructure - Strategic Plan Goal 6:
Allocate funding for Park deferred maintenance
Provide funds for deferred maintenance projects at the Southwest Senior
Center, New Hope Library & Corbin Center
Replacement of a roof at the Corporate Yard
Funding for fire station improvements
Funds for Civic Center capital projects
Team Santa Ana - Strategic Plan Goal 7:
Continue funding for Information Technology assessment to improve
workforce efficiency and provide effective customer service to external
customers
Employee Compensation & Miscellaneous:
Consideration of a potential cost of living increase for employees
CITY COUNCIL MINUTES 18 MARCH 17, 2015
FY 15 -16 Deferred Maintenance Projects
Total of $500k allocated for Deferred Maintenance:
130k -Roof restoration of the Corporate Yard
100k- Address various park facility deferred maintenance
100k -1 Crime Scene Investigation van & 2 Police Traffic Motorcycles
60k -Fire station improvements
40k -Front door upgrades to be ADA compliant & exterior painting of the
South West Senior Center
40k- Rebuilding of air handler at New Hope Library
30k- Install commercial commodes & exterior painting of the Corbin
Center
FY 15 -16 Technology Projects
Total of $500k allocated for Information Technology Initiatives:
225k- Partnership cost of 800 Megahertz backbone
150k- Ongoing IT Assessment
125k- Purchase mobile technology for Code Enforcement Officers
FY 15 -16 GF Trial Budget Expenditures
TOTAL ANNUAL GENERAL FUND BUDGET BY DEPARTMENT
Proposed %of
EXPENDITURES BY DEPARTMENT
Police Department 116,417,565 52.40/c
Fire Department 41,450,486 18.70/c
Parks, Recreation & Community Services 20,499,180 9.2%
Debt Service 10,079,155 4.5 -1,
Planning & Building Agency 8,566,191 3.9%
Public Works Agency 6,501,051 2.9%
Non- Departmental 5,009,050 2.3%
Finance & Management Services 4,247,767 1.9%
City Attorney's Office 2,368,829 1.1
City Manager's Office 2,045,910 0.9%
Bowers Museum 1,474,540 0.7%
Personnel Services 1,156,355 0.5%
Community Development 1,125,000 0.5%
Clerk ofthe Council Office 732,006 0.30/,
Legislative Affairs 511.915 0.2%
TOTAL DEPARTMENTALEXPENDITURES 222,185,000 100.0%
FY 15 -16 GF Trial Budget- Expenditures: $222.2M
CITY COUNCIL MINUTES 19 MARCH 17, 2015
6o.o% Z;
0aCL
50.0% —
400%
30.0%
v
20.0%
10.0%
9.2% O o m
0.0%
Includes Non - Departmental, City Attorney's Office, Bowers Museum, HR, City
Manager's Office, Community Development, Clerk of the Council, & Legislative
Affairs
FY 15 -16 Additional Funding Priorities NOT Included in Trial Budget
Community Development Agency
Economic Development Aide -$88k
Two Administrative Aides - Bilingual (Part -Time) positions -$52k
Fixed Charges & Miscellaneous Operations -$54k
Clerk of the Council
Add Assistant Clerk of the Council -$31 k
Add 50% of Senior Legal Management Assistant -$63k
Reallocate Sr. Deputy Clerk of the Council to Deputy Clerk of the Council- $(13k)
Parks and Recreation
Provide Additional Recreational Classes -$165k
Funding for Custodial Services -$100k
Funding to provide landscape maintenance at City parks -$620k
Police Department
Four Downtown Police Officers -$502k
Two Domestic Violence investigators -$251k
Planning and Building
Add one Associate Planner and one Assistant Planner -$210k
Reallocation of Assistant Planner I to Assistant Planner II -$10k
Vehicles for new Building Safety Inspection Staff and Code Enforcement
Offic ers -$21 k
Public Works
Graffiti Abatement Services for Parks & Rec -$180k
SARTC Deferred Maintenance & Property Management -$613k
Finance
Add one Senior Budget Analyst -$120k
Add one Accountant II -$130k
CITY COUNCIL MINUTES 20 MARCH 17, 2015
CAO
Add 50% of Senior Legal Management Assistant -$63k
Reallocation of Legal Secretary to City Attorney Office Executive
Assistant- $10k
Funding for modernization of equipment & furnishings -$50k
Additional Budget Information
http: / /www.santa- ana.org /finance /budget/default. asp
CAPITAL IMPROVEMENT PROGRAM
Transportation Improvements = $15,076,655
Traffic Improvements = $7,903,580
Public Utility / Drainage Improvements = $37.442,120
City Facilities = $6,175,103
Other Programs = $15,050,000
Transportation
Improvements
Traffic Improvements
Public Utility/ Drainage
Improvements
City Facilities
Other
Street Resurfacing 8 — Projects = $9,043,730
Alley Improvements
Arterial Preventative Maintenance
Arterial Street Rehabilitation:
Bristol: 17th to Santa Clara
Edinger: Raitt to Pacific
Fairview: Alton to Segerstrom
Lawson: Memory to NCL
Local Preventative Maintenance
Residential Street Repair
Street Widening 3— Projects= $385,100
Fairview Widening: 9th to 16th
Project Development
Right -of -Way Management
Sidewalk/Non- Motorized 6 — Projects = $5,647,825
Omnibus Concrete
W. Edinger Sidewalk Improvement: Mohawk to Santa Ana River
Citywide Sidewalk Repairs
Bike Lanes- Newhope, Civic Center and Grand
Bishop- Pacific - Shelton Bike Boulevards
Maple Bike Trail Safety Enhancements
CITY COUNCIL MINUTES 21 MARCH 17, 2015
Bike Lane Project Development
Planning 4 — Projects = $510,0000
Citywide Speed Limit Study
Complete Streets Plans
Traffic Management Plans
Traffic Safety Project Development
Streetcar
Continue partnership with OCTA
Design Oversight
Mobility /Safety 6 — Projects = $7,393,580
Heninger Elementary SRTS
King Elementary SRTS
Monte Vista Elementary SRTS
South Main Corridor Improvements
Washington Elementary SRTS
Westminster Ave /17th ST Corridor Signal Synch
Sewer Main Improvements 5 — Projects $5,132,600
Citywide Sewer Main Improvements
Columbine Sewer Main Improvements
Parton, Garnsey, Van Ness, 15th Streets Sewer Main Improvements
Sewer Main Repairs & Replacements
Warner Industrial Park Sewer Main Improvements
Water Main Improvements 7 — Projects = $16,143,430
Bristol Phase 3B Water
Neighborhood Water Main Projects
Centennial
Riverview
West Grove Valley
S. Bristol Water Main Improvements
Warner Industrial Park Water Main Improvements
Facility Improvements 5 — Projects = $12,063,000
SA -5 MWD Turnout Vault Relocation
Segerstrom (San Lorenzo) Sewer Lift
S. Station Perimeter Wall
Well No. 32 Rehabilitation
Technology 1 — Project = $3,278,200
SA -5 MWD Turnout Vault Relocation
Segerstrom (San Lorenzo) Sewer Lift
S. Station Perimeter Wall
Well No. 32 Rehabilitation
CITY COUNCIL MINUTES 22 MARCH 17, 2015
Storm Drain/Water Quality 4 — Projects = $824,890
Drainage Master Plan Supplement
First St. Undercrossing Lift Station
Residential Catch Basin Connector Pipe Screen Installation
Santa Ana Delhi Channel Diversion
Transit Facilities 2 — Projects = $958,519
Safe Transit Stops
SARTC ADA Improvements
Recreation Improvements 9 — Projects = $3,091,584
Playground Equipment:
Centennial Park
Delhi
Lillie King
Madison
Rosita
Thornton
Dan Young Soccer Complex — Turf
Pacific Electric Park Improvements
Santa Ana River/ Memory Lane Park
Park Facilities 8 — Projects = $2,098,919
Centennial Lake Circulation Study
Morrison Park LID Improvements
Sandpoint Paseo Security Lighting
Santa Ana Stadium Structural Repairs
Santiago Park Gas House Landscape
Thornton Park Electrical / Restroom / Lighting
Willits Sullivan Community Beautification
Zoo Facilities 2 — Projects = $2,125,000
Amazon's Edge Giant River Otter
Master Plan
PMP Program = $200,000
Pavement Management Program
Pavement Management Program $250,000
Safe Mobility Santa Ana
Address Transportation System Safety
Street Light LED Conversion = $8,600,000
Warner Assessment District = $6,000,000
CIP Outreach Plan
CITY COUNCIL MINUTES 23 MARCH 17, 2015
N:]
0.
l:
CIP Project Tracking
Budget/CIP Calendar -Next Steps
March 30, 2015: Community Budget Outreach - Budget, Strategic Plan & CIP
Updates
April 2015:
Community Budget Hearings
Preliminary Seven -Year Capital Improvement Program presentation to
the Planning Commission
May 2015:
City Council one -on -one meetings- Review of Trial Budget & CIP
City Manager's Proposed FY15 -16 Budget Work Study Session includes
CIP, Miscellaneous Fees & Personnel Resolutions
June 2, 2015: Tentative Budget /CIP Ordinance Adoption
June 16, 2015: Final Budget /CIP Ordinance Adoption
July 1, 2015: Start of the New Fiscal Year
COMMUNITY PROPOSAL FROM BUILDING HEALTHY COMMUNITIES FOR
A WELLNESS DISTRICT - City Manager's Office
At the request of the City Council, continued matter to the April 7, 2015 City
Council meeting.
COMMENTS
CITY MANAGER'S COMMENTS
City Manager Cavazos reported that City Manager's Office able to meet with
any individual or group requesting presentation on proposed budget;
encouraged all to be involved in the process.
CITY COUNCILMEMBER COMMENTS
Councilmember Martinez:
Oral Report on Regional Boards:
Southern California Association of Government (SCAG) — moving forward
with Regional Transportation Plan on Regional Housing Needs
Assessment, staff has reviewed Plan and will meet on March 18th; will
bring back reports on Regional Transportation Plan.
South Coast Air Quality Management District's Mobility Source Air
Pollution Reduction Review Committee — reported that City receives
about $418,000 in vehicle registration fees, will participate in meeting in
Sacramento to consider the $13 million Work Plan that will share and
match funds with cities throughout the State.
CITY COUNCIL MINUTES 24 MARCH 17, 2015
Metropolitan Water District — attended first Board meeting; will participate
in over five committees and representing the City.
COUNCILMEMBER MARTINEZ LEFT THE MEETING AT 8:28 P.M. AND DID NOT
RETURN. A QUORUM OF THE SANTA ANA CITY COUNCIL WAS NOT PRESENT,
ADJOURNED: 8:34 P.M. the Regular Meeting was adjourned due to lack of quorum.
The next meeting of the City Council is scheduled for Tuesday, April 7,
2015 at 5:00 p.m. for the Closed Session Meeting immediately followed
by the Regular Open Business Meeting at 5:45 p.m. in the Council
Chamber, 22 Civic Center Plaza, Santa Ana, California.
Adjourn in Memory of
Allan Fainbarg
90B. CITY COUNCILMEMBER COMMENTS (Cont.)
Councilmember Tinajero:
Congratulated all of the Leagues in the City as they begin the new season;
and
Reflected on all the improvements throughout the City, balanced budget and
positive feedback received.
Mayor Pro Tern Sarmiento:
Concurred with Councilmember Tinajero's comments;
Thanked the Police Chief and leadership in addressing concerns raised at
the previous City Council meeting;
Disappointed with recent news reports that Mexican Consulate had lumped
incident in the City with others in other States that were negative and some
wrong doing; encouraged continued open dialogue with the police
department to dispel wrongdoing;
Wished all a Happy St. Patrick's Day; and
Adjourned in memory of Allan Fainbarg.
1121a
Marra uizar,
Clerk of the Council
FUTURE AGENDA ITEMS
2015 -2016 Budget Adoption
Mater Dei High School Parking Structure and School Expansion Project
Community Development Block Grants (CDBG)
Park Ranger Ambassador Program Update
CITY COUNCIL MINUTES 25 MARCH 17, 2015