HomeMy WebLinkAbout2015-05-19 RegularMINUTES OF THE REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA, CALIFORNIA
MAY 19, 2015
CLOSED SESSION MEETING
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
5:11 P.M.
ATTENDANCE COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor (5:19 p.m.)
VINCENT F. SARMIENTO, Mayor Pro Tern
ANGELICA AMEZCUA
P. DAVID BENAVIDES (5:23 p.m.)
MICHELE MARTINEZ
ROMAN A. REYNA
SAL TINAJERO
COUNCILMEMBERS Absent:
NONE
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
PUBLIC COMMENTS - None
COUNCIL RECESSED to Room 147 for Closed Session discussion at 5:11 p.m.
CLOSED SESSION ITEMS - The Brown Act permits legislative bodies to discuss
certain matters without members of the public present. The City Council finds, based on
advice from the City Attorney, that discussion in open session of the following matters
will prejudice the position of the City in existing and anticipated litigation:
1. CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION
pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the
Government Code:
A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals
Board case ADJ8666038; ADJ8666384;
CITY COUNCIL MINUTES 1 MAY 19, 2015
B. City of Santa Ana v. Norman Stephen Major, Jr., et al. (Mercury
Insurance);
C. City of Santa Ana v. Elifelet Perez - Rivera (AFA Claims Services);
D. Arabela Saldviar v. City of Santa Ana, Workers' Compensation
Appeals Board Case ADJ8089022
2. CONFERENCE WITH LEGAL COUNSEL — POTENTIAL LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) and (4) of
subdivision (d) of Section 54956.9 of the Government Code: One Matter
Alex Ruiz & Street Level Entertainment)
3. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government
Code Section 54957.6(a):
Agency Negotiators: Personnel Services Executive Director, Ed
Raya
Employee Organizations: Santa Ana Police Officers Association
POA)
Santa Ana Police Management Association
PMA)
Service Employees' International Union
SEIU) Full -Time Employees
Service Employees' International Union
SEIU) Part -time Civil Service
Employees
Confidential Association of Santa Ana
CASA)
Santa Ana Management Association
SAMA)
Agency Negotiator: City Manager, David Cavazos
Employee Organizations: Executive Management (EM)
CLOSED SESSION REPORT - See Item 19A for any reportable actions.
ADJOURNED THE CLOSED SESSION MEETING AT 5:42 P.M. AND CONVENED TO
THE REGULAR OPEN MEETING.
CITY COUNCIL MINUTES 2 MAY 19, 2015
CALLED TO ORDER
ATTENDANCE
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
REGULAR OPEN MEETING
COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
SANTA ANA, CA
5:48 P.M.
COUNCILMEMBERS Present:
MIGUEL A. PULIDO, Mayor
VINCENT F. SARMIENTO,
6:02 p.m.)
ANGELICAAMEZCUA
P. DAVID BENAVIDES
MICHELE MARTINEZ
ROMAN A. REYNA
SAL TINAJERO
COUNCILMEMBERS Absent:
NONE
Mayor Pro Tern
STAFF Present:
DAVID CAVAZOS, City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Clerk of the Council
MAYOR PULIDO
JERRY HILL, POLICE CHAPLAIN
EXCEPTIONAL CITIZEN AWARD presented by MAYOR PULIDO to Dominick
Michael Berardino for his outstanding contribution to the City of Santa Ana.
CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO to Raymond
Aguirre Range[ for his commitment, dedication and entrepreneurial vision in the City
of Santa Ana.
CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO
recognizing Retired Officer Michael Buelna for his outstanding service to the City of
Santa Ana.
CITY COUNCIL MINUTES 3 MAY 19, 2015
CERTIFICATE OF RECOGNITION presented by MAYOR PRO TEM SARMIENTO
to Anabel Angus Arza, Bolivian television presenter and advocate in honor of her
visit to Santa Ana.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER BENAVIDES
to Santa Ana College in recognition of their selection as one of the twelve
community colleges within the State of California to offer a Baccalaureate degree.
PROCLAMATION presented by COUNCILMEMBER MARTINEZ to the Santa Ana
Public Works Agency in recognition of Public Works Week, May 17 -23, 2015.
CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER REYNA to
Springfield College — Santa Ana Campus in celebration of third anniversary.
CLOSED SESSION REPORT -, See Agenda Item 19A for Closed Session Report.
AGENDA ITEM TAKEN OUT OF ORDER - COUNCIL AGENDA ITEM
85B. REQUEST FOR REPAIRING AND REPAVING OF CENTENNIAL
EDUCATION CENTER AND CENTENNIAL PARK PARKING AREAS
AND REQUEST TO PREPARE A PLAN TO REPLACE OR REPAIR THE
LIGHTING — Mayor Pulido, Mayor Pro Tem Sarmiento and
Councilmember Martinez
Mayor Pulido, requested consideration of proposal by Rancho Santiago
Community College District ( "District') to allow the District to pay 100% of
the project cost and consider partial reimbursement at a later time.
City Manager Cavazos, noted that staff had prepared summary of events
leading up to request; asked City Attorney to comment on legal concerns.
City Attorney Carvalho, expressed concern that Rancho Santiago
Community College District had released bid for a project on City owned
land; need to review if public bidding procedures followed by District; will
review proposed contract for compliance, liability concerns and receive
required bonds.
Craig Hardwood, Attorney representing the District, noted that State Code
54981 justified proposed contract.
CITY COUNCIL MINUTES 4 MAY 19, 2015
City Attorney Carvalho, noted that law does allow such contracting, but
need to review documents; City Council right to adopt policy on such
matters.
Councilmember Tinajero, suggested matter be continued to next Council
meeting to allow staff to review bid proposal.
Mayor Pulido, noted that matter is time sensitive because bid proposal
expiring and would like to repair parking lot during the Summer in time for
Fall session.
Councilmember Martinez, indicated that it was important to protect the
City; no exposure. Direct City Attorney to work with District attorney on
detail of the proposal.
Rancho Santiago Community College District Chancellor Raul Rodriguez,
indicated that bid proposal expiring June 2, 2015; need to award contract
at their next regularly scheduled Board meeting; followed bid procedures,
but willing and able to work with the City.
City Manager Cavazos, urged all to manage expectations and allow
detailed review of proposal.
City Attorney Carvalho, many joint use contracts have been approved, but
need to make sure contractor indemnifies City.
Mayor Pro Tern Sarmiento, supports policy that cures problem; opined
that current condition of the lot needs to be repaired but not in dire
condition; City has mitigated problem in the past; contract need to reflect
that City owns land.
Chancellor Rodriguez, noted that OC Water District has been contacted
and amenable to making project move forward.
Councilmember Reyna, concerned that City staff not involved in the
process; OC Water District has begun to make community presentations
on proposed improvements; supports District paying for parking lot
improvements; urge better communication between agencies.
Councilmember Amezcua, asked if bid could be extended and if City
obligated to reimburse the OC Water District when they make
improvements.
City Attorney Carvalho, noted that District has followed their process; bid
expiring with no extension.
City Manager Cavazos noted for the record that parking lot is safe; City
Engineer has inspected the lot.
CITY COUNCIL MINUTES 5 MAY 19, 2015
Councilmember Benavides, concerned that re- pavement would not allow
rain water to percolate back into the aquifer; long term benefit needs to be
considered.
Rancho Community College Board Trustee Claudia Alvarez, opined that
matter is a safety concern; Public Safety Committee of the Board has
discussed matter; lighting concerns too, but not included in proposal;
requested support as proposed by the District.
Councilmember Tinajero, stresses importance of due diligence.
City Attorney Carvalho, read provisions of the proposed contract with
concerns.
District Attorney Hardwood, noted that indemnification provision will be
included that will hold City harmless.
Mayor Pro Tern Sarmiento, proposed motion to allow the City Attorney to
review bid package and allow City and College District to work together on
repair of Centennial Park parking lot; good faith effort to work out details.
City Manager Cavazos, indicated that matter would be brought back to
City Council with project details.
Mayor Pro Tern Sarmiento, noted that Special Meeting to approve contract
may be warranted.
MOTION: Direct City Attorney to review the bids by Rancho
Community College District and work together with District staff to
enter into an agreement to repair and repave the parking lot at
Centennial Education Center.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido,
Reyna, Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None(0)
CITY COUNCIL MINUTES 6 MAY 19, 2015
PUBLIC COMMENTS
George Garcia, concerned that US President reduced funding for police
department's military gear.
Michael Klubnikin, stated that Orange County has illegal and corrupt activities.
Linda Lou Kestin, troubled that Salvation Army proposes to have temporary
rehabilitation facility off of Edinger.
Ivan Enriquez, Youth Commission Chairperson, thanked the City Council for support
of Commission and reported on meetings held.
Laura Morfin, Santiago Springs Homeowners Association, concerned with Salvation
Army's proposed temporary site to provide shelter for 50 adult men that are
homeless and on probation or with mental health issues; disappointed with short
notice given to area residents and proximity to schools; City needs to be
inclusionary; does not support Salvation Army planning permanent site next to
temporary site.
Peter A. Katz, thanked Councilmember Martinez and Metropolitan Water District for
water tour; thanked Mayor Pulido for Streetcar Project, the City Manager for
balanced budget being proposed and commented on low high school graduation
rates and need for recreational program to reduce crime.
CONSENT CALENDAR
MOTION: Approve staff recommendations on the following Consent
Calendar items 10A through 31A, with the following modifications:
Mayor Pro Tern Sarmiento pulled Agenda Item 19E for separate discussion;
and
Councilmember Martinez pulled Agenda Items 19F, 25B, and 25E for
separate discussion.
MOTION: Benavides SECOND: Sarmiento
VOTE: AYES: Amezcua, Benavides,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
Martinez, Pulido, Reyna,
CITY COUNCIL MINUTES 7 MAY 19, 2015
ADMINISTRATIVE MATTERS
MINUTES
10A. MINUTES FROM THE REGULAR MEETING OF MAY 5, 2015
STRATEGIC PLAN NO. 5, 11 - Clerk of the Council Office
MOTION: Approve Minutes.
BOARDS / COMMISSIONS I COMMITTEES
13A. COUNCIL COMMITTEES — AGENDA AND MINUTES {STRATEGIC
PLAN NO. 5, 11 - Clerk of the Council Office
MOTION: Receive and File
NAME MEETING DATE
Finance, Economic Development & Technology 5/11/2015
Santa Ana Unified School District/City of Santa Ana 5/412015
MISCELLANEOUS ADMINISTRATION
19A. CONFIRMATION OF CLOSED SESSION ACTION(S) — City Attorney's
Office
MOTION: Approve as follow:
CONFERENCE WITH LEGAL COUNSEL -- EXISTING LITIGATION
pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the
Government Code:
A. Raul Rivera v. City of Santa Ana; Workers' Compensation Appeals
Board case ADJ8666038; ADJ8666384; settlement in the amount of
50,000 (4 -0 vote (Benavides, Pulido and Tinajero absent)
B. City of Santa Ana v. Norman Stephen Major, Jr., et al. (Mercury
Insurance); subrogation agreement.
C. City of Santa Ana v. Elifelet Perez- Rivera (AFA Claims Services);
subrogation agreement.
D. Arabela Saldivar v. City of Santa Ana, Workers' Compensation
Appeals Board Case ADJ8089022; settlement in the amount of
41,000 (7 -0 vote)
CITY COUNCIL MINUTES 8 MAY 19, 2015
19B. EXCUSED ABSENCES — None
19C. STRATEGIC PLAN MONTHLY REPORT FOR APRIL 2015 {STRATEGIC
PLAN NO. 5, 1} - City Manager's Office
MOTION: Receive and file.
19D. QUARTERLY REPORT OF INVESTMENTS AS OF MARCH 31, 2015
STRATEGIC PLAN NO. 4, 1} - Finance & Management Services
MOTION: Receive and file.
ORDABLE RENTAL HOUSING
5, 3} - Community Development
Mayor Pro Tern Sarmiento, noted that Proposal will set parameters for
affordable housing and rental housing development; requested
clarification on selection of sites and criteria. Proposed amendment to
motion, as follow:
Remove Bonus Points in the Developer Selection — Proposal and
Evaluation section;
Item #3: Demonstrated readiness of the proposed project to proceed
demonstrated site control and availability of financing. Appropriate
zoning to include sites defined in the Housing Element; and
Allow use of Community Development Block Grant funds (Inclusionary
Housing Funds and HOME Program funds) for Acquisition and
Rehabilitation Projects for new construction projects, in addition to
Adaptive Reuse projects.
Mayor Pro Tern Sarmiento, asked staff to consider funds allocated to the
five project areas in Proposal and substitute some for sites in the Housing
Element.
Councilmember Martinez, concurred with Mayor Pro Tern Sarmiento.
Asked for allow up list of projects in the Harbor Specific Plan; First Street
Corridor be included. Also, noted density issues in Willard Neighborhood
and need to prioritize projects.
Councilmember Benavides, asked if one developer would be identified or
dividing funds into multiple projects; proposed friendly amendment to
motion to include "Affordable For Sale" projects and allow for mixed
CITY COUNCIL MINUTES 9 MAY 19, 2015
income and mixed -use projects and affordable housing for artists.
Friendly amendment accepted by the maker of the motion.
Housing Programs Analyst, Natalie Verlinich indicated that depending on
applicants, may be dividing funds, noted that the HOME funds have
commitment deadlines that would have to be considered.
Mayor Pro Tern Sarmiento, inquired if able to include mixed income
projects
Housing Programs Analyst Verlinich, noted that able to use Federal funds
and Inclusionary Housing Funds; Federal more restrictive but Inclusionary
Funds and Project Based Vouchers allows mixed projects - more flexible.
AMENDED MOTION: Authorize the Community Development Agency
to release a Request for Proposals on June 1, 2015 to qualified
affordable housing developers seeking proposals to fund affordable
rental project(s) to be developed in the City of Santa Ana with
funding from the HOME Investment Partnership Program funds,
Community Development Block Grant program funds, Project Based
Vouchers and the Inclusionary Housing Fund, subject to non -
substantive changes approved by the City Manager and the City
Attorney and as amended:
Remove Bonus Points in the Developer Selection — Proposal and
Evaluation section;
Item #3: Demonstrated readiness of the proposed project to proceed
demonstrated site control and availability of financing. Appropriate
zoning to include sites defined in the Housing Element; and
Allow use of Community Development Block Grant funds ( Inclusionary
Housing Funds and HOME Program funds) for Acquisition and
Rehabilitation Projects for new construction projects, in addition to
Adaptive Reuse projects.
Allow "Affordable For Sale ", mixed income, mixed -use and affordable
housing for artists projects.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido,
Reyna, Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
CITY COUNCIL MINUTES 10 MAY 19, 2015
19F. EXCLUSIVE NEGOTIATING AGREEMENT FOR RENOVATION AND
REUSE OF THE YMCA PROPERTY {STRATEGIC PLAN NO, 3„ '5A }"
Community Development Agency
Councilmember Martinez, requested matter be agendized on the (Finance
and Economic Development) Council Committee for review of timeline
after 180 extension expires.
City Manager Cavazos, indicated that staff has met with adjacent property
owner and will return to both council committee and to City Council for
consideration.
Councilmember Amezcua, noted that Orange County High School of the
Arts expanding; staff to consider traffic congestion along Sycamore when
improving area.
Mayor Pulido, asked when project was approved by City Council.
City Attorney Carvalho, stated that council direction provided in March
2014 with adoption of agreement in September, 2014.
Councilmember Martinez, clarified that extension of agreement needed to
deal with adjacent property; supports extension and St. Joseph's
endeavors.
Mayor Pro Tem Sarmiento, opined that extension reasonable nevertheless
need to find resolution quickly.
Mayor Pulido, concerned with time element.
MOTION: Receive and file this update to the Exclusive Negotiating
Agreement which grants a 180 day extension.
MOTION: Martinez
VOTE: AYES:
NOES:
ABSTAIN
ABSENT:
SECOND: Amezcua
Amezcua, Benavides,
Sarmiento, Tinajero (6)
Pulido (1)
None (0)
None (0)
Martinez, Reyna,
CITY COUNCIL MINUTES 11 MAY 19, 2015
BUDGETARY MATTERS
APPROPRIATION ADJUSTMENTS
20A. APPROPRIATION ADJUSTMENT AND AGREEMENT TO IMPLEMENT
THE ORANGE COUNTY PARTNERSHIP TO IMPROVE COMMUNITY
HEALTH GRANT PROJECT {STRATEGIC PLAN 5, 4131 - Public Works
Agency
MOTION:
AGMT NO. 2015 -086 - Authorize the City Manager, and the Clerk of
the Council to execute a sub -grant agreement with Community
Action Partnership of Orange County, subject to non - substantive
changes by the City Manager and City Attorney, to implement the
Orange County Partnership to Improve Community Health project,
for the one -year period ending September 29, 2015, in an amount
of $145,000 with provisions for two additional one -year options
contingent on adequate funding from the Centers for Disease
Control exercisable by the City Manager and the City Attorney,
utilizing project grant funding as awarded.
2. Approve an appropriation adjustment. (Requires five affirmative
votes)
APPROPRIATION ADJUSTMENT NO. 2015 -180 - Recognizing
145,000 in Partnership to Improve Community Health grant funds into
the Emergency and Health Fund revenue account and appropriating
the same in the expenditure account.
SPECIFICATIONS — PURCHASE OF EQUIPMENT AND SERVICES
22A. SPEC. NO. 13 -070 - ELEVATOR MAINTENANCE AND REPAIR
SERVICES {STRATEGIC PLAN NO. 6, 1 C} (Police Department) - Finance
Management Services
MOTION: Award a contract to Amtech Elevator Services for a two -
year period in an annual amount of $61,000 not to exceed the amount
of $122,000 with provisions for two one -year renewals exercisable by
the City Manager, subject to non - substantive changes approved by
the City Manager and City Attorney.
CITY COUNCIL MINUTES 12 MAY 19, 2015
22B. SPEC. NO. 14 -078 - ELECTRONIC QUEUING SYSTEM AT THE
DEVELOPMENT SERVICES PUBLIC COUNTERS {STRATEGIC PLAN
NO. 3, 3, A} (Planning and Building Agency) - Finance & Management
Services
Finance, Economic Development and Technology Council Committee
considered and approved recommended action on January 12, 2015.
MOTION: Award a contract to Q -Matic Corporation for the purchase
of an electronic queuing system and associated software for the
Development Services public counters (Planning, Building, Public
Works, Code Enforcement), in an amount not to exceed $53,140,
subject to non - substantive changes approved by the City Manager
and City Attorney.
22C. SPEC. NO. 15 -011 - INMATE SUPPLIES {STRATEGIC PLAN NO. 1, 4}
Police Department) - Finance & Management Services
MOTION:
1. Reject the bid from Tronex International, Inc. as nonresponsive to
the specification.
2. Award contracts for the purchase of inmate clothes, shoes, linens
and personal care items for a two -year period in annual aggregate
amount not to exceed $70,000, with provisions for three one -year
renewals exercisable by the City Manager, subject to non -
substantive changes approved by the City Manager and City
Attorney, with the following vendors:
Vendor: Categories: Amount:
Amercare Products, Inc. Personal Care Items $30,000
Bob Barker Co, Inc. Undergarments & Shoes $15,000
True Uniform Uniforms & Linens $25,000
AGREEMENTS
25A. AGMT NO. 2015 -087 - COMPREHENSIVE MEDICAL SERVICES
REVIEW PROGRAM {STRATEGIC PLAN NO. 7, 5E} - Personnel
Services Agency
MOTION: Authorize the City Manager and Clerk of the Council to
execute an agreement with Occu -Med, Ltd., subject to non -
substantive changes approved by the City Manager and City
Attorney, for a three -year period expiring on June 30, 2018 in an
CITY COUNCIL MINUTES 13 MAY 19, 2015
amount not to exceed $75,000 per Fiscal Year, for total compensation
not to exceed $225,000 over the three -year period.
253. AGMT NO. 2015 -088
COUNTY'S THREE
FUTURE NET ' IMPC
WASTE AND R'
STRATEGIC PLAN N(
Councilmember Martinez who represents City on the Orange County
Waste Management Commission indicated that project will greatly benefit
Santa Ana.
MOITON: Authorize the City Manager and Clerk of the Council to and
execute an amendment to the Waste Disposal Agreement with the
County of Orange, subject to non - substantive changes approved by
the City Manager and City Attorney, and extend the terms of the
agreement through June 30, 2025.
MOTION: Martinez SECOND: Reyna
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido,
Reyna, Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
25C. AGMT NO. 2015 -089 - RESIDENTIAL CATCH BASIN CONNECTOR
PIPE SCREEN INSTALLATION PROJECT (PROJECT NO. 15 -6844)
STRATEGIC PLAN NO. 6, 1, G} - Public Works Agency
MOTION: Authorize the City Manager and the Clerk of the Council to
execute an agreement with United Storm Water, Inc., subject to
nonsubstantive changes by the City Manager and City Attorney, for
the term expiring June 30, 2016, with provision for one one -year
extension exercisable by the City Manager and City Attorney, in the
total amount not to exceed $201,600.
25D. AGMT NO. 2015 -090 - LED STREETLIGHT IMPROVEMENTS
STRATEGIC PLAN NO. 6, 1, C} - Public Works Agency
CITY COUNCIL MINUTES 14 MAY 19, 2016
MOTION: Authorize the City Manager and Clerk of the Council to
execute an agreement with California Professional Engineering, Inc.,
expiring on June 30, 2016, to rewire existing high - voltage streetlights
and install LED post top fixtures in an amount not to exceed
498,020, subject to nonsubstantive changes approved by the City
Manager and City Attorney.
25E. AGMT NO. 2015 -091 SPECIAL LEGAL COUNSEL SERVICES
RELATED TO LEGAL CHALLENGES OF MEDICAL MARIJUANA
INITIATIVE (MEASURE BB) {STRAGIC PLAN NOS. 1,3,4;5} ='° City
Attorney's Office
Councilmember Martinez, noted that no general funds have been
expended.
City Attorney Carvalho, clarified that matter represents 7 lawsuits
challenging initiative, may take 2 -4 years before they are resolved and
require additional funding to litigate; medical marijuana fund has $320,000
and designated staff in anticipation of lawsuits; regulatory permits being
processed thus the City will receive additional revenues.
City Manager Cavazos, indicated that all revenue generated are used on
operations including enforcement; revenue and expenses forecasted.
Mayor Pro Tern Sarmiento, agreed that lawsuits were anticipated; City
Council had discussions on the subject matter in addition to enforcement
issues that come from regulating new industry.
Councilmember Tinajero, agreed with Mayor Pro Tem and
Councilmember Martinez; reminded all that taxes may be amended, if
needed.
Mayor Pulido, reminded all that matter approved by 4 -3 vote; requested
reported on status and cost of enforcing illegal operators in Santa Ana.
MOTION: Authorize the City Manager and the Clerk of the Council to
execute an agreement with Richards, Watson & Gershon, APC,
subject to nonsubstantive changes approved by the City Manager
and City Attorney, for a three -year term ending May 19, 2018, with
provisions for one one -year extension, exercisable by the City
Manager and the City Attorney for an amount not to exceed $500,000.
MOTION: Sarmiento
VOTE: AYES:
SECOND: Tinajero
Amezcua, Benavides, Martinez, Pulido,
Reyna, Sarmiento, Tinajero (7)
CITY COUNCIL MINUTES 15 MAY 19, 2015
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None (0)
LAND USE MATTERS
CONDITIONAL USE PERMITIVARIANCES
31A. VARIANCE NOS. 2015 -03 AND 2015 -04 TO ALLOW ADDITIONAL
MAJOR BUILDING IDENTIFICATION SIGNS FOR TUSTIN CENTRE
LOCATED AT 1525 AND 1551 NORTH TUSTIN AVENUE {STRATEGIC
PLAN NO. 3, 21 — AUSTIN EVELO, APPLICANT - Planning and Building
Agency
Planning Commission approved recommended action on April 27, 2015,
by a vote of 6 -0 (Verino absent).
MOTION: Receive and file the staff report approving Variance Nos.
2015 -03 as conditioned and 2015 -04 as conditioned.
END OF CONSENT CALENDAR **
BUSINESS CALENDAR
RESOLUTIONS
55A. RESOLUTION RELATED TO THE FINANCING OF EQUIPMENT,
INSTALLATION AND PARTNERSHIP COSTS FOR THE 800 MHZ
COMMUNICATIONS SYSTEM PROJECT {STRATEGIC PLAN NO. 1, 2}-
Police Department; Parks, Recreation and Community Services Agency;
Planning and Building Agency; and Public Works Agency
MOTION:
1. Adopt a resolution.
RESOLUTION NO. 2015 -022 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY
MANAGER OR EXECUTIVE DIRECTOR OF FINANCE TO ENTER
INTO A TEN YEAR FINANCING AGREEMENT WITH HOLMAN
CAPITAL CORPORATION FOR FINANCING OF THE CITY'S
CITY COUNCIL MINUTES 16 MAY 19, 2015
PORTION OF THE 800 MHZ COUNTYWIDE COORDINATED
COMMUNICATIONS SYSTEM BACKBONE UPGRADE FOR P25
COMPLIANCE, EXECUTE AN ESCROW AGREEMENT, AND ANY
ASSURANCES AND /OR DOCUMENTS REQUIRED FOR SAID
AGREEMENT
2. AGMT NO. 2015 -092 — Authorize the City Manager or the
Executive Director of Finance to enter into a ten -year agreement
with Holman Capital Corporation (Holman) commencing July 15,
2016 for an amount not exceed $1,125,086 for the purpose of
financing the Orange County 800 MHz project Partnership Costs
for fiscal year 2015 -16 and 2016 -17, contract contingency,
installation and programing of equipment, and execute any
assurances and /or documents required for said agreement.
MOTION: Tinajero SECOND: Sarmiento
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None(0)
ADMINISTRATIVE MATTERS - BUSINESS
60A. REVIEW AND PROVIDE DIRECTION TO STAFF ON ROLES AND
RESPONSIBILITIES OF THE ENVIRONMENTAL AND
TRANSPORTATION ADVISORY COMMITTEE {STRATEGIC PLAN NO.
5, 11 - Public Works Agency
Tom Morrissey, reflected on accomplishments of Environmental and
Transportation Advisory Committee; requested matter be continued
and returned to Committee for review.
Councilmember Martinez, request that Bylaws Review Ad Hoc Committee
review recommendations prior to City Council consideration.
Councilmember Reyna proposed golden circle /loop be included in role
and responsibilities and reconsider start time to evening hours.
Public Works Agency Executive Director, Fred Mousavipour, noted that Ad
Hoc committee had reviewed proposal and recommended role and
CITY COUNCIL MINUTES 17 MAY 19, 2015
m:
responsibilities mirror pre -1999 duties; more in line with a Public Works
Commission; staff recommends excluding water and solid waste due to
complexity of matter.
MOTION: Continue consideration of matter to allow Environmental
and Transportation Advisory Committee to review proposal.
MOTION: Martinez SECOND: Sarmiento
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento, Tinajero (7)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: None(0)
WELLNESS DISTRICT COMMUNITY PROPOSAL {STRATEGIC PLAN
NO. 5) - City Manager's Office
The following members of the community commented on the proposal:
Sam Romero, supports renaming 4th Street as Calle Cuatro.
Tony Gatica, outlined request and supports proposal as submitted.
Jessenya Reyes, supports all elements of the Proposal.
Jose Rea, thanked City Council for South Main Street Corridor
approval and projects underway; supports District proposal.
Graciela Medina, expressed support for proposal.
Madeleine Spencer, noted that SACReD added social inclusion
provision amongst other things that are important to members;
supports Proposal.
Philip Escobedo, opined that staff report proposal was fair; does not
support rent control; City Council needs to be responsible stewards
Council Discussion ensued.
Councilmember Benavides, supports item #1 include Calle Cuatro on 4th
Street signs; supports concept of mercadito and micro - farms; policy to
support community events and need to include economic development
community advisory committee consideration at next Council meeting.
Councilmember Tinajero, agreed that Wellness important for whole City —
holistic approach and not rebrand certain district; support micro -farm
concept in correlation to obesity and low income; issue with mercadito,
CITY COUNCIL MINUTES 18 MAY 19, 2016
supports concept but need to be private venture; staff to review cost of
sponsorship, policy should allow benefit whole City; supports inclusion of
Calle Cuatro under 4th Street signs and micro -farm concept; proposed
Economic Development Task Force be open to the public and re- organize
to include community members instead of establishing new advisory
committee; costs need to be included in report for City Council to consider.
Councilmember Martinez, noted that she has been asking for policy on
event sponsorship for past 2 years; need policy and sustainability of any
project.
Mayor Pro Tern Sarmiento, requested clarification on proposed resolution.
City Attorney Carvalho, indicated that resolution is statement of policy,
actions to implement would need to be approved as agreements or
related.
Mayor Pro Tern Sarmiento, noted that City Council reached consensus on
many of these issues including renaming of Plaza Santa Ana to Plaza
Calle Cuatro, 4th street signs to include Calle Cuatro as way finding; takes
issue with mercadito and does not want to bind the City, support efforts of
community to develop and may help facilitate; proposal includes
identification of micro -farm area; does not recall sponsorship event policy
or discussion and suggest segregating matter from proposal; and opined
that economic development task force important and maintain as is,
establish new task force to include micro businesses, community residents
and non - profit organizations that are different than the Chamber of
Commerce committee to help craft Economic Development Plan.
Councilmember Tinajero, agreed that task force should include different
segments of our community and noted that no compelling reason why
matter could not be continued.
Mayor Pro Tern Sarmiento, asked if action taken on original motion, when
does Council bring back matter. City Manager indicated that staff would
return with cost and staffing in July.
Councilmember Martinez, urged City Council to vote on matter and not
delay further.
Councilmember Reyna, reiterated need to review City Council priorities
and implement system changes.
SUBSTITUTE MOTION: Continue consideration of matter to July,
2015 to allow further exploration of ideas and include implementation
cost prior to approval of resolution.
MOTION: Amezcua SECOND: Reyna
CITY COUNCIL MINUTES 19 MAY 19, 2015
VOTE: AYES: Amezcua, Reyna, Tinajero (3)
NOES: Martinez, Sarmiento, Pulido and Benavides
4)
ABSTAIN: None (0)
ABSENT: None(0)
Motion failed.
City Council considered original motion.
ffirel
1. Support common areas of interest from Building Healthy
Communities Resolution based on the April 7, 2015 Work Study
session: rename Calle Cuatro /Plaza Santa Ana, 4th Street sign to
include Calle Cuatro, mercadito concept, and micro- farms.
2. Supports development of community event sponsorships policy as
separate matter from proposal being considered.
3. Authorize the City Attorney to prepare a resolution based on the
direction of the City Council;
4. Direct staff to provide an implementation plan to include an
analysis of costs, impacts, and next steps.
5. Direct the City Manager to create economic development committee
comprised of various stakeholders to provide recommendations to
the City Manager on the development and refinement of the
specified items as directed by the City Council.
6. Direct the City Manager to continue to work with members of
Building Healthy Communities to refine their proposal based on
City Council input.
MOTION: Sarmiento SECOND: Martinez
VOTE: AYES: Benavides, Martinez, Pulido, Sarmiento (4)
NOES: Amezcua, Reyna, Tinajero (3)
ABSTAIN: None (0)
CITY COUNCIL MINUTES 20 MAY 19, 2015
ABSENT: None(0)
PUBLIC HEARING
75A. EMERGENCY ORDINANCE AMENDING SAMC CHAPTER 39, ARTICLE
VI, RELATING TO THE EXISTING WATER CONSERVATION
PROGRAM AND RECEIVE DIRECTION ON DECLARATION OF STAGE
2 WATER SUPPLY SHORTAGE {STRATEGIC PLAN NO. 5, 21 - Public
Works Agency
Legal Notice published in the Orange County Register on May 9, 2015
Staff report presented by Public Works Agency, Water Resources
Manager, Nabil Saba.
Agenda
Governor's Executive Order
Water Consumption Facts
Ordinance Changes
Phase 2 Water Supply Shortage
Types of Enforcement
Recommended Actions
Drought Response Plan
Governor's Executive Order
Reduce water use by 25% statewide in the next nine months (February
29, 2016)
Implementation mid -May 2015
No irrigation of turf in street medians
No potable water use for irrigating outside of new homes unless with
drip or micro -spray systems
Water purveyors must have "conservation oriented" rate structure
Santa Ana must reduce consumption by 12%
r Type
CITY COUNCIL MINUTES 21 MAY 19, 2015
Facts
Groundwater OCWD = $344/AF
Purchased Tier 1 MWD = $923/AF
Santa Ana Daily Residential Use = 78.1 /gallons
Lifeline Daily Residential Use = 55 /gallons (California standard)
State Average Daily Residential Use = 158.8 /gallons (Raw average
from state database)
Existing SAMC Chapter 39 Water Conservation Ordinance
First established in 1990
Last revised in 2009
First implemented in September 2014
Must be amended to comply with State Water Resources Control
Broad Emergency regulation relating to the 2015 Drought
Paves the way to go to Phase 2 Water Supply Shortage Declaration
Major Ordinance Changes
Defines Billing Unit, Base Year, Measurable Rainfall, newly
constructed homes.
Allows for starting and ending the Water Shortage Phase declarations.
Prohibits irrigation during and after rain.
Prohibits irrigation of street medians.
Requires drip irrigation at frontage of all new construction.
Allows Council to set water allocation percentage.
Allows Council to set surcharge on overuse.
CITY COUNCIL MINUTES 22 MAY 19, 2015
Allows for up to $500 in fines for second -time offenders of the
Permanent Conservation Requirements.
Allows for consolidation of water accounts and deals with new
accounts with no prior use history.
Restricts funds collected to conservation and outreach efforts only.
Phase 2 Water Supply Shortage(June 2, 2015)
Two -day watering per week (Mondays & Thursdays) at night only
Nurseries & golf courses three -day watering
Suspend Fire Hydrant flushing unless for Water Quality reasons
12% Water Supply Allocation as compared to 2013 use
Fix leaks within 48 hours
Limits filling swimming pools to initial fill and to no more than one foot
Two - pronged Enforcement
Up to $500 fine
Recommended Actions
I Pending analysis
Amend SAMC Chapter 39, Article VI
Hold discussion and direct staff to declare Phase 2 Water Supply
Shortage on June 2, 2015
2015 Water Drought Response Plan
What to do now?
Short Term
Mandate 12% water use reduction
June 2015 to Feb. 2016)
Go to two -day watering
Mondays & Thursdays)
Stop watering public street medians.
Intensify conservation outreach.
Explore enforcement methods
Water Rate Consultant)
Long Term
Convert all City street median to drought tolerant planting.
Continue with the Turf removal program incentives both for residential
commercial customers.
CITY COUNCIL MINUTES 23 MAY 19, 2015
Continue to promote the Residential and Commercial Rebate
programs.
Develop Drought Action Plan.
Utilize Smart meters
Strategic Plan Development
Media Relations — press releases7news
articles
Citywide Drought Response
Comply with irrigation restrictions.
Stop the irrigation of Public Street Medians.
Convert medians to drought tolerant landscape.
Establish standards for Storm Water Capture.
Conduct a Recycled Water feasibility study (w /OCWD).
Convert old water meters to smart meters.
Remove turf from Public Facilities and replace with drought tolerant
planting.
Reduce water system flushing activities.
Enforce Water Wasting violations.
Administer Lawn -to- Garden turf removal program.
Establish on -site water conservation rules and regulations.
Establish standards for the use of artificial plants.
Focus on athletic fields and sensitive plants & trees.
Stop the operations of all public fountains.
Consider Recycled Water if available from OCWD.
Citywide Drought Response
Upgrade the Corporation Yard car wash.
Revise Utility Bills to reflect water use information to customers.
Mayor Pulido opened the hearing. The following spoke on the matter:
George Garcia, concerned with water wasters and $10,000 a day fine
imposed by the State Governor.
Greg Utterht, representing Fabrica, noted that business implemented
reclaimed water, but are high water users; requested reprieve.
There were no other speakers and the Mayor closed the hearing.
CITY COUNCIL MINUTES 24 MAY 19, 2015
Council discussion ensued.
Mayor Pro Tern Sarmiento thanked the community for water conservation
efforts; need to allow for some flexibility; noted that fines set for repeat
offenders; award winning water in Santa Ana; water goes through complex
reverse osmosis process.
Mayor Pulido, commented on intricate water replenishment process; need
to reconsider existing practices and possibility of redesigning system to
further conserve water.
Councilmember Reyna, proposed incentive programs.
Councilmember Martinez, requested conservation options.
City Council requested information in multiple languages.
Councilmember Tinajero left the meeting at 9:43 p.m. and did not return.
MOTION;
1. Adopt an emergency ordinance. (Requires five affirmative votes)
ORDINANCE NO. NS -2877 - AN ORDINANCE OF THE CITY OF
SANTA ANA AMENDING CHAPTER 39, ARTICLE VI OF THE SANTA
ANA MUNICIPAL CODE RELATING TO WATER SHORTAGE
CONTINGENCY PLAN
2. Discuss and direct staff to declare a Stage 2 water supply
shortage at the regularly scheduled council meeting on June 2,
2015.
MOTION: Sarmiento SECOND: Pulido
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento (6)
NOES: None(0)
ABSTAIN: None (0)
ABSENT: Tinajero (1)
CITY COUNCIL RECESSED AT 9:57 P.M. TO CONVENED A JOINT SESSION OF
THE CITY COUNCIL AND THE SUCCESSOR AGENCY
CITY COUNCIL MINUTES 25 MAY 19, 2015
80A. AGMT NO. 2015 -093 - SECOND AMENDMENT AND EXTENSION OF
SETTLEMENT AGREEMENT AND MUTUAL AND GENERAL RELEASE
FOR THE CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN THE
SOUTH MAIN CORRIDOR {STRATEGIC PLAN NO. 6, 1}
MOTION: Authorize the City Manager and the Clerk of the Council to
execute the second amendment and extension of the settlement
agreement and mutual and general release with Gerald Peebler to
extend the deadline for Peebler /UCI to submit the list of proposed
public improvements to December 31, 2015, and the deadline for the
City to review and approve the list will be extended to March 31,
2016, subject to non - substantive changes approved by the City
Manager and City Attorney.
MOTION: Sarmiento SECOND: Pulido
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento (6)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Tinajero (1)
JOINT SESSION ADJOURNED AND REGULAR CITY COUNCIL MEETING
RECONVENED AT 9:58 P.M. WITH SAME MEMBERS PRESENT.
COUNCIL AGENDA ITEMS
Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on
the City Council Agenda to be considered by the City Council.
85A. DIRECT STAFF TO REVIEW POLICY AND PROVIDE
RECOMMENDATIONS ON STUDENT REPRESENTATIVES ON
VARIOUS BOARDS AND COMMISSIONS — Councilmember Reyna
Councilmember Reyna, proposed re- consideration of role of student
representatives and youth engagement. Suggested policy revision to
include student representative on all boards and commissions; associate
Youth Commissions members be 12 -16 years of age, and discussion on
whether social security numbers are required to serve on the youth
commission.
City Manager Cavazos indicated that staff would return with options.
CITY COUNCIL MINUTES 26 MAY 19, 2016
Discussion followed on purpose of Council Agenda Items and whether
time sensitive matters take priority.
City Attorney Carvalho, indicated that any member of the City Council may
agendize any matter within their jurisdiction.
MOTION: Direct staff to provide options for consideration.
MOTION: Reyna SECOND: Benavides
VOTE: AYES: Amezcua, Benavides, Martinez, Pulido, Reyna,
Sarmiento (6)
NOES: None (0)
ABSTAIN: None (0)
ABSENT: Tinajero (1)
85B. AGENDA ITEM TAKEN OUT OF ORDER
WORK STUDY SESSION
WS -A. PROPOSED FISCAL YEAR 2015 -16 BUDGET - Finance & Management
Services
Proposed Budget presented by City Manager Cavazos
AGENDA
City Manager's Budget & Economic Conditions Overview
Fiscal Year 2014 -15 Review
o Innovation & Efficiencies
Economic & Financial Highlights
Fiscal Year 2015 -16 Budgetary Assumptions
o Trial Budget & Community Budget Hearings
Fiscal Year 2015 -16 Proposed Budget
Capital Improvement Program
Fiscal Year 2015 -16 Adopted Budget Calendar
Next Budget Calendar Steps
THANK YOU TO THE SANTA ANA COMMUNITYI
Thank you Mayor and City Council
Outstanding Leadership
Adoption of and continued implementation of Strategic Plan
CITY COUNCIL MINUTES 27 MAY 19, 2015
Long -term vision
Adoption of one -year Forecast and four -year financial
projection
CITY MANAGER'S BUDGET & ECONOMIC OVERVIEW
8.8% growth in Top 6 Revenue Sources over a 3 -Year period
o $147.6M (Projected FY 14/15) vs. $135.6M (FY 12/13)
11.5% Sales Tax growth over a 3 -Year period
o $43.6M (Projected FY 14/15) vs. $39.1M (FY 12/13)
17.3% Hotel Visitors Tax growth over a 3 -Year period
o $8.8M (Projected FY 14/15) vs. $7.5M (FY 12/13)
Assessed Property Values have increased by 8.5% over a 3-
Year period
o $20.413 (FY 14/15) vs. $18.88 (FY 12/13)
41.5% growth in Building Valuation
o $205.OM (Projected FY 14/15) vs. $144.8M (FY 12/13)
Unemployment rate has significantly declined
o 5.0% (Mar 15) vs. 13.0% (Mar 09)
W 1.743%
05 Growth
W
N5
m5
SW
W $45.3
0
915
510
SS $3.0
fr
FYBBdO F1'19A9Pro MN
BUDGET ACCOMPLISHMENTS
Developed a positive One -Year Forecast & Four -Year Projections as
the basis of the FYI 5-16 Budget
Modified assumptions based on updated revenue information
and, as a result, developed a balanced budget for the upcoming
Fiscal Year
CalPERS estimated contributions included in 4 -year projection
FY 16/17- FY19/20)
Made progress in several areas of the Strategic Plan
Financial Stability
Continue to pursue objectives that shape downtown Santa Ana
into a thriving, culturally diverse, shopping, dining, and
entertainment destination
CITY COUNCIL MINUTES 28 MAY 19, 2015
o Enhance Public Safety integration, communications and
community outreach.
Successfully obtained $14.OM in Grant Funding
Partnerships to Improve Community Health
Active Transportation Program
Memories of Migration
Received $1.25M in COPS Hiring Grant Funds for ten additional Police
Officers & allocated $1.OM in matching City funds
Additional Planning & Building staff to improve the permit and
inspection process $1.1 M
Adopted a 7 -month Budget Calendar
Presented a balanced Trial Budget in March -3 months prior to Charter
requirements
Developed the Medical Marijuana Dispensaries (MMD) Enforcement
Plan:
0 5 Police Officers & 1 Police Sergeant -$1.5M
0 2 Community Preservation Inspectors -$253k
0 1 Revenue & Contract Compliance Examiner -$125k
0 1 Assistant City Attorney & additional funding for contractual
services -$252k
In total, the City added over $2.OM in funding for the MMD
Enforcement Plan
TRIAL BUDGET & COMMUNITY BUDGET HEARINGS
Continued public input through Community Budget Hearings (April -May)
Conducted Budget Hearings
o Approx. 150 attendees
0 40+ Speakers /Comment cards
38 %- Public Safety topics
i 20 %- Roadway Improvements /CIP
8% -Parks & Recreation topics
8 %- Funding for deferred maintenance
8 %- Miscellaneous topics
5 %- Zoning & ordinance topics
5% Orange County Fire Authority
5 %- Strategic Plan
3% Housing topics
Casa de Santiago - April 2, 2015
John Adams Elementary School - April 16, 2015
Comlink at PD Community Room - April 23, 2015
Newhope Library - April 28, 2015
Ward 1 Budget Hearing Request — May 27, 2015
CITY COUNCIL MINUTES 29 MAY 19, 2015
INNOVATION & EFFICIENCIES
Refinanced Police Department Jail and Water Enterprise debt service
to save millions in financing costs ($10.5M)
Installation of new parking meters with improved technology in the
Downtown
Substantially achieved cost recovery in Jail Operations (28% increase
in Jail Revenue)
Consolidated all public front counter services to the 1St floor of City Hall
to improve customer service experience
Establishment of Receivership program to assist neighborhoods and
allow for cost recovery of incurred legal fees and staff costs
Installation of 24 -hour payment kiosk at City Hall
Online application for CDBG, ESG, building permits, and business
license fees
Information Technology Assessment & Master Plan
PROJECTED YEAR -END SURPLUS - TOTAL GENERAL FUND
Projected Year -End Surplus: $10 -$12M
TOP 6 REVENUE SOURCES
FY 15 -16 BASELINE BUDGET ASSUMPTIONS
2.5M for the recurring implementation of the Strategic Plan
COPS grant 2 "d Year allocation
Additional Planning & Building staff -$1.1M
No cuts to programs or services
Medical Marijuana Dispensaries (MMD) Enforcement Plan
Includes revised annualized health insurance rates of 7%
Includes FY 15 -16 actuarial PERS rates:
CITY COUNCIL MINUTES 30 MAY 19, 2015
Safety: 46.5 %O
Miscellaneous: 28.5%
o Cost of Living Adjustment to be included in FY 15 -16 Budget pending
final negotiations and Council approval
FY 15 -16 GF Proposed Budget
250 GENERAL FUND BUDGET: $222.6M
trudaxreei {MSR
f20n
IwMwu°rs To
ChfaAx ipaea
3150 "«
Mill Users Tax
100 FragM1yTa
M Ilea VLF
350
Property Tax Poke Dept.
Sees Tax
3
GF Revenue GF E.xiW xx,
Includes Non - Departmental. CityAttorney's Once, Boxers Museum. MR, City Manager's
ORICe. Community Development. Clerk of the Council. B Legislative Nabs 15
GENERAL FUND PROPOSED BUDGET
60.0%
1146.0% r FY15- 16_GF- Eroposeu budge
Expenditures: $222.6M
30.0%
20.0% —
AderiamJ rn o
10.0 °b i_ o:
9.2 %. ° g s
Includes Non - Departmental, CityAttorney's Office, Bowers Museum, HR. City Manager's Once.
Community Development. Clerk of the Council. B Legislative Affairs
16
TRIAL BUDGET RECOMMENDATIONS
Addition of Seven Police Officers ($500k)
In response to patrol study
Upgrade of Police Equipment ($100k)
To improve the effectiveness of the Police Department
Purchase of additional Library materials ($200k)
Over 7,500 materials will be purchased
CITY COUNCIL MINUTES 31 MAY 19, 2015
Funding to expand Library hours ($83k)
Four hours on Sundays
Development of the Zoo Master Plan ($125k)
In order to ensure AZA Accreditation
City Sponsored Events ($140k)
Funding to support operation of fields, lighting, & facilities ($150k)
Funding to address various Deferred Maintenance projects ($400k)
Initiate the development of a Safe Mobility Program ($500k)
In order to address vehicle and pedestrian safety
Funding for a City Council Liaison ($140k)
Funding to support Econ. Dev. & Neigh. Improvement ($250k)
Establish an Employee Pension Rate Stability Reserve ($500k)*
Fund an Audit Program ($140k)
In order to enhance existing internal control & audit
program
Funding for Neighborhood Associations ($52k)
Civic Center Capital Projects ($225k)
Ongoing IT Assessment ($150k)
Code Enforcement technological improvements ($125k)
In order to increase the effectiveness of Code
Enforcement
Trial Budget Recommendations add a total of approx. $3.3114 in
programs & services
To be funded with Year -End Savings
FY 15 -16 Deferred Maintenance Projects
Total of $400k allocated for Deferred Maintenance:
130k -Roof restoration of the Corporate Yard
100k- Address various park facility deferred maintenance
60k -Fire station improvements
40k -Front door upgrades to be ADA compliant & exterior painting of
the South West Senior Center
40k- Rebuilding of air handler at New Hope Library
30k- Install commercial commodes & exterior painting of the Corbin
Center
ADDITIONAL BUDGET RECOMMENDATIONS
Additional funding to purchase E -books ($22k)
Over 1,000 additional materials
Additional funding for Neighborhood Associations ($18k)
Staffing for Body Camera Program ($200k)
Program Manager
Additional recreation classes ($165k)
Youth Commission ($25k)
CERT Program /Emergency Mgmt. ($65k)
CITY COUNCIL MINUTES 32 MAY 19, 2015
Joint Use - Deferred Maintenance ($75k)
Removal of City Council Liaison Position (- $140k)
Additional Budget Recommendations add a total of approx. $430k in
programs & services
CAPITAL IMPROVEMENT PROGRAM
Presented by: Fred Mousavipour, Executive Director of Public Works
CAPITAL IMPROVEMENT
PROGRAM (CIP)
68,074,534
Q.ffFFT
fOfR19,N8 f9.919.09t
Street Improvements
24
Traffic Improvements
I/glily / Drainage / Lighting
Improvements
City Facilities
STREET
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23
CITY COUNCIL MINUTES 33 MAY 19, 2015
TRAFFICIMPROVEMENTS
611,667,000
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6Piiiini,
TreIRaBFgrlal Mo01111y16ahty BlraWarpmlaelB -P-*"
S9C0,000 3M0,000 $9,46&,000 Illdm099
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EnAxarmnlsnh.
119,491,6]0 91,040,000
ouN Men CaMw
1,160,619
QImc' a'rrc 24
CITY COUNCIL MINUTES 34 MAY 19, 2015
3iSti
ewer yhmr Fa4111• 6bamLight OminapaMhtx
ImOrovem6nt6 Improvamam4 Improvamem6 Imp.v m Duality
6- Projxta 6- Protests 6- Proled6 1- Prol6el 6- Proja416
54,469,600 119,491,6]0 91,040,000 f66,000 1,160,619
SwrerMa WAw Ma'n Divmwt •Palwm sb4Y DranalaMaw
ImP058iNn15 IrtpW8Ren6 w AM IPTWIib Ptln SJppbmenl
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SererMab Repays West Grove CAmml N.
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CITY COUNCIL MINUTES 34 MAY 19, 2015
SAFE MOBILITY
SANTAANA(SMSA)
80,000
800,000 from General Fund to be allocated for
priority projects identified by the SMSA Study
Allocation ofSpace Reallocation
a
t/ R
Example Improvements:
c Curb extensions atcrassing Refugemedians
Painted and elevated crosswalk Bike lane,mping 28
CITY COUNCIL MINUTES 35 MAY 19, 2015
FUTUREOPPORTUNITIES
721,155,776
R.p 14 A15
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CITY COUNCIL MINUTES 36 MAY 19, 2015
Street 7mOk uullry I Draht9a I City Faelliry
Improvement Improvement LigW: Improvemer0e
550.3/9,375 4,912,000 104,803,500 558,260,900
PavementR.IOA,WW.b T,aRC Planning Facairy Impovemen6 1 rp • LransB FwBitsAWTtffimSqlSeeerlmpmvemen61•Palk FxiLtces
AA®iy Streers S&VI"J0
II
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IlpusTtl SUeets Inp2v¢rIYnR FaaSlies
SeeellBOd I&W, Ovl DOwy
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29
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A15lramlx +Im.m U,I 2015
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30
CITY COUNCIL MINUTES 36 MAY 19, 2015
CIP
PROJECT
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w.ucwo .u.mw ux ovu .....•..,,..
r
31
32
CITY COUNCIL MINUTES 37 MAY 19, 2015
Next Budget Calendar Steps
May 27, 2015
Community Budget Hearing
June 2.2015
Temalive BudgeUf.IPOrdinance Adoption
City Council Meeting
June 16, 2015
Final Budge0013 OrdinanceAdoplion
City Councit Meeting
July 1, 2015
Budget InVementation
Council discussion ensued.
Councilmember Reyna, concerned with equal distribution of sponsorship
funds; complimented Police Department on body cameras.
City Manager Cavazos, indicated that $70,000 being proposed, but may
be amended based on need.
Councilmember Benavides, asked about unfunded projects such as vision
plan and branding.
City Manager, noted that expect $10 million surplus in October at which
time one -time projects may be considered.
Councilmember Martinez, requested reallocation of funds for unfunded
strategies approved by the City Council.
City Manager Cavazos, said that General Plan will be priority for incoming
Planning and Building Executive Director.
Mayor Pulido, requested additional information on park improvements.
Parks, Recreation and Community Services Executive Director Gerardo
Mouet, explained that needs assessment underway.
Mayor Pulido, asked about funding for Deputy City Manager since
currently under - filled with Special Assistant to the City Manager position.
City Manager Cavazos, indicated that position fully funded in proposed
budget.
Mayor Pro Tern Sarmiento left the meeting at 10:23 p.m. and did not return.
CITY COUNCIL MINUTES 38 MAY 19, 2015
COMMENTS
90A. CITY MANAGER'S COMMENTS - None
90B. CITY COUNCILMEMBER COMMENTS
Councilmember Martinez:
For the record submitted correspondence on drought crisis;
Congratulated all college graduates;
Commented on rising housing costs - millennia's priced out of area;
consider affordability policies;
Asked residents to bear in mind City Hall closure during holiday; and
Wished all a happy Memorial Day.
Councilmember Reyna:
Urged all to conserve water;
Thanked veterans for service to our country and many contributions;
wished all a happy Memorial Day;
Asked all to shop in Santa Ana for Father's Day gifts; and
Invited all to participate in upcoming 5K Run scheduled for August 29,
2015.
Councilmember Benavides:
Request follow up on assessment of pavement on the 100 Block of E.
Cubbon Street and report back on possible improvements.
ADJOURNED - 10:56 p.m. - The next meeting of the City Council is scheduled for
Tuesday, June 2, 2015 at 5:00 p.m. for the Closed Session Meeting
immediately followed by the Regular Open Business Meeting at
5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa
Ana, California.
Ja,-
Maria Huizar,
Clerk of the Council
FUTURE AGENDA ITEMS
2015 -2016 Budget Adoption
Mater Dei High School Parking Structure and School Expansion Project
CITY COUNCIL MINUTES 39 MAY 19, 2015