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HomeMy WebLinkAbout25E - AGMT - CONSTRUCTION SURVEYING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: APRIL 15, 2014 TITLE APPROVED AGREEMENTS WITH JOSEPH C. As Recommended TRUXAW AND ASSOCIATES, INC. AND [] Amended COAST SURVEYING INC. TO PROVIDE El OOrdinance on 1 st Reading El Ordinance on 2ntl Reading CONSTRUCTION SURVEYING Implementing Resolution SERVICES Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAG RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute agreements with Joseph C. Truxaw, Inc., and Coast Surveying, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide as- needed construction surveying services, for a 26 -month term expiring June 30, 2016, with the option to extend for two additional one -year terms by written authorization of the City Manager and the City Attorney, for a maximum of four years, in an amount not to exceed $250,000 each. DISCUSSION Approval of this recommended action will allow the City to enter into agreements with Joseph C. Truxaw, Inc., and Coast Surveying, Inc., to provide as- needed construction surveying services for capital improvement projects. Construction surveying is a crucial step in ensuring that construction improvements are built according to plan. In addition, survey crews are responsible for restoring survey monuments and street centerline records after the streets have been disturbed by construction activities, as required by the Business and Professions Code of the State of California Code). Several street, water /sewer, and facility improvement projects are identified in the City's Capital Improvement Program, and are expected to be constructed in the upcoming years. Most of these projects will require construction surveying services; however, there is only one City surveyor. To keep up with the workload and to perform tasks required by the Code, it is necessary to retain the services of land surveying firms to supplement the efforts of the City's survey staff. Additionally, the survey firms will assist City staff by providing supplemental map checking services. On November 4, 2013, a Request for Proposals was issued to solicit qualified consulting firms to perform construction surveying services. Fifteen proposals were submitted by the December 2, 2013 due date. A committee consisting of four Public Works Agency staff members evaluated the proposals. Each proposer was rated according to its qualifications, experience, and capacity to 25E -1 Agreements with Truxaw and Coast Surveying for Construction Surveying Services April 15, 2014 Page 2 perform the required work. Proposers with an Initial Proposal Evaluation score of 80 percent or higher were invited for interviews, The final ratings for the firms are as follows: Proposer Initial Proposal Evaluation % Final — Interview Evaluation % Rank Joseph C. Truxaw and Associates, Inc. 91.3 88.0 1 Coast Surveying, Inc. 97.3 85.3 2 RBF Consulting 84.6 83.4 3 VA Consulting, Inc. 83.4 77.0 4 Towill Surveying, Mapping and GIS Services 85.7 67.5 5 Gulda Surveying, Inc. 82.9 64.7 6 Staff recommends entering into agreements with the two top -rated firms — Joseph C, Truxaw, Inc., and Coast Surveying, Inc. — in an amount not to exceed $250,000 for each firm. Construction survey services are often needed on short notice; therefore, retaining two firms ensures that at least one firm is available. The services will be provided on as- needed basis as requested by City staff. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The total obligation of these agreements shall not exceed $250,000 for each firm. Costs shall be charged to the capital improvement project requiring the services. Edwin "William" alvez, P.E. Interim Executive Director/ Public Works Agency EWG /CC APPROVED AS TO FUNDS AND ACCOUNTS: Francisco utierrez Executive Director/ Finance & Management Services Agency Exhibits: 1. Agreement with Joseph C. Truxaw and Associates, Inc. 2. Agreement with Coast Surveying, Inc. 25E -2 EXHIBIT 1 25E -3 CONSULTANT AGREEMENT FOR CONSTRUCTION SURVEYING SERVICES WITH JOSEPH C. TRUXAW AND ASSOCIATES, INC. THIS CONSULTANT AGREEMENT made and entered into this 15th day of April, 2014 by and between Joseph C. Truxaw and Associates, Inc., a California corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of construction surveying services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform construction surveying services for City projects, on an on -call basis, as set forth in the City's Request for Proposals — Scope of Services dated November 4, 2013, attached hereto as Exhibit A, and the Consultant's Proposal, attached hereto as Exhibit B. All Exhibits to this Agreement are incorporated by this reference. 2. DELIVERY OF WORK PRODUCT Consultant shall deliver to City all work product which results from the services provided. Said work product shall be submitted in a hard copy and produced in a form compatible with City's computer system, as agreed between the City's Project Manager and Consultant. In regard to material produced as a deliverable under the Agreement, including but not limited to books, reports, plans, photographs, drawings, videotapes, and computer programs, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world to disclose, publish, translate, reproduce, and use such materials. 3. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit C. The total sum to be expended under this Agreement shall not exceed 250,000.00 during the initial two -year term of this Agreement. b. The total sum to be expended under this Agreement shall not exceed $250,000.00 during each of the subsequent one -year option periods. c. Payment by City shall be made within thirty (30) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards ofperformance set forth in the Recitals which may reasonably be expected by City. Exhibit 1 25E -4 4. TERM This Agreement shall commence on May 1, 2014 and terminate on June 30, 2016, unless terminated earlier in accordance with Section 13, below, The City Manager shall have the option to extend the term of this Agreement for up to two (2) additional one -year option periods, on the same terms and conditions set forth herein. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee ofthe City. This Agreement is not intended nor shall it be construed to create an employer- employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injiuy, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self - insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than 1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than 1,000,000 per claim, e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: 25E -5 i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii) Certificates of insurance shall be fumished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval ofinsurance by the City. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from and against any and all claims including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims "), which may arise from or in any manner related directly or indirectly) to any work performed or services provided under this Agreement (including, without limitation, defects in workmanship and/or materials) or Consultant's presence or activities conducted performing the work (including the negligent and/or willful acts, errors and /or omissions ofConsultant, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any ofthem or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. S. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 9, CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 25E -6 10. NOTICE Any notice, tender, demand, delivery, or other convrnmication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Cleric of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile: 714 - 647 -6956 With courtesy copies to: Public Works Agency — Construction Engineering City of Santa Ana 20 Civic Center Plaza (M -22) Santa Ana, California 92702 Facsimile: 714 -647 -5058 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile: 714- 647 -6515 To Consultant: Joseph C. Truxaw and Associates, Inc. Attn: Joseph G. Truxaw 265 S. Anita Drive, Suite 1 I1 Orange, California 92868 Facsimile: 714- 918 -6277 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11, EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terns of this Agreement shalt prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terns and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 25E -7 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing inthis Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt ofsuch notice oftermination, subject to the following conditions; a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property ofthe City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16, PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision ofthe services hereunder and required by the laws and regulations ofthe United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing ofits inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms ofthis Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 25E -8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year First above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: 4 Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director - PWA CITY OF SANTA ANA DAVID CAVAZOS City Manager JOSEPH C. TRUXAW AND ASSOCIATES, INC. JOSEPH G. TRUXAW President 25E -9 Exhibit /k~ Request for Proposal — Scope o[Services DESCRIPTION AND SCOPE OF WORK The City of Santa Ana is issuing this Request for Proposals (RFP) for Construction Surveying and Map Checking Services. Construction Surveying Service 1n general, the Consultant shall perform monument preservation and construction staking various y projects wmunms,meeAod&ayio.&Cu|Wnnim'|iconwadoaudxumgynry&mQbe|nospmnsible charge mf all survey work performed tinder the contract The Consultants services shall include, but not b* limited to, the following: Research existing County and City records for survey monuments within the project area. D Prior to any clearing, removal, or excavation afforts, perform a diligent search for property line monuments, street centedine monuments, and benchmarks within the project area, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction. The records of these monuments and references shall conform to Section 8771 of the Business and Professions Code of the State nJCalifornia. After completion rf the construction, any monument disturbed o, removed during construction shall be reset, conforming to Section 8771, Each centerline intersection shall be drawn an a single Comer Record showing local fie points and tie distances. The Comer Records shaJI be drafted in Microstation (version 8 or earlier), anda digital copy mf each submitted to the City. C Provide construction staking for project improvements, P rds of the line and /ad tmkmm cut shears) shall be on forms provided by the City, and the originals shall become the property my the City upon completion wY each survey mmt7lne City wiffl provide digital construction p/mmw and specifications for each project The consultant shaft h/miyb bard copies *f plans for field personnel auneeded, D Set line and grade stakes in accordance with the plans and specifications- Notiffy the City immediately ni any diso*panniau design errors discovered on the plans during staking or when verifying the line and grade uf existing improvements at join points. E Complete the construction staking within the time frame specified on the Survey Request Form, or (given minimum notice) commence the slaking mo later than two working days from the receipt uf the request, providing continuous service until the request iscomplete, F. Furnish all office support, labor, materials, equipment, toots, and incidentals necessary to complete the specified surveys- The costs for these items shall be included in the hourly or lump sum costs and no additional compensation will boallowed then*8xnw. U G. Attend omea8ogmmith City's staff a*required. Map Checking Services H. Information furnished by the City checking will be roughly mmfnNmmn 1 set uf Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans, Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compfanceAith the Subdivision Map Act, and acceptance for recording J, Review title report and existing easements for correct plotting and references. K Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location uu shown mn the improvement p|aom- L Provide m set wf recline check prints showing the redlined comments, and required corrections and information. M. Provide a check letter covering the major required comments, and corrections and instruction far future mubmittals- N. Provide mfiemnheet with items L and &Y. above a[ the end uy every review- The tinoeuhoot must include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost, Miscellaneous Services Provide survey services mmrequested. A detailed scope oY work will beuoNinedwhen specific 0o the consultant. Services shall include, but are not limited to, xzmmm,sactiwms, intersection grids, m*otadino determination, digital terrain models (.d#n},^bt o,mwaydmtemm[mzbnn,ud ypu,/oomndeohibitm, - P. Generate m computer 0cmwi iMitnmtnbnmY&h)nnml showing survey per the attached City of Santa Ana CADD Standards (Attachment 5) as well as the sample survey drawing on this City wfSanta Ana vvnbsitelisted i: item 4 below U. All survey needs to be prepared to the satisfaction of the City's Senior Surveyor and meet the following standards: R. Horizontal control shall be based ^othe 1883 North American Datum (N8D0J), bed toa minimum mf two proximate County af Orange, CCS83, Zone VI, 1891-35 Epoch Adjustment control points, Project coordinate values shall bm provided inU.S. Survey Feet, The CountycontrolpointsshalldeterminetheBasisofBearingfortheproject. S Vertical control shall he based on the North American Vertical Datum of 1988 (NAVD88), tied Lua minimum oy two proximate County of Orange bench marks- Project elevations shall bo provide inO.S' Survey Fast. T. Horizontal afignments) for the project shall be tied to the survey centerkne monuments within the project area. U U U. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required_ V. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, easting, elevation, description (comma delineated with no spaces, one point per line)- The coordinate precision shall be one hundredth of a foot. W. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. X. All City CARD standards as well as Microstation configuration files are located at: Y. htip:ltwww.santa-ana.orglpwa/EngineeringServices.asp IMPLEMENTATION A. City staff shall have the right to modify, reduce, or delete the services as needed by City, B. The term of the contractshall be for two (2) years which shall commence on the date that City Council approves the award or the date that all required bonds and insurance have been approved by the City Attorney, whichever occurs last PERFORMANCE SCHEDULE A. City staff will provide written request for quotes. The consultant will respond, in writing within 3 working days. The City can request lump sum or hourly rate quotes. The consultant shall provide backup documentation for all expenses upon City request. B. Upon approval and within 7 working days, the City shall issue the Notice to Proceed. Survey work shall begin within 2 working days from the receipt of the Survey Request Form. Map checking work shall begin as indicated on the Notice to Proceed. C. The City reserves the right to assess liquidated damages or terminate the contract. D. City -staff shall have the fight to negotiate the terms ofthe quote- 25E-1 2 Exhibit B — Consultant's Proposal RFP NO. I• MORE G w I G PREPARED BY; Joseph C. Truxaw and Associates, Inc. 265 S. Anita Drive, Suite 91I Orange, CA 92666 7 14) 935-0265 25E -13 IN I/ 265 S, Anita Dr, Suite ill Orange, CA 92868 714) 935 -0265 FAX (714) 9)5-0106 December 2, 2013 Mr, Carlos Castellanos, PE City of Santa Ana Public Works Agency, Construction Engineering20CivicCenterPlaza Santa Ana, CA 92702 RE: Statement of Qualifiication$, Construction Surveying Services, RFP No. 13-063 Dear Carlos, On behalf of Joseph C, Truxaw and Associates, Ina, I am pleased to respond to your request forConstructionSurveyingServices, We are in receipt of the RFP dated November 4, 2013 andAddenda1 -3. Truxaw and Associates Is uniquely qualified to provide these services for thefollowingreasons: Recent and relevant experience with exactly the same services requested in the RFP, 40 years of consistent and favorable working relationships with City of Santa Ana staffandmanagement, Successfully completed over 180 civil engineering, land surveying, slid mapping projectswithintheCity, Professional land surveyors and engineers with expertise in the requirements expected by the Public Works Department and Construction Engineering Division, Nearby office within 10 minutes of Santa Ana City Nall, Will serve the City on short notice and acknowledge that time is of the essence to theCityintheperformanceofourdutiesfortherequestedservices, Joseph G. Truxaw, PLS, President will serve as the Project NtanagedPrincipal Agent (singlePointofcontact) for the City of Santa Ana throughout the duration of our agreement, I have over39years' experience in land surveying and project management. The Truxaw firm of 23 professionals, Including 3 Licensed Land Surveyors, 1 Land Surveyor InTraining, 5 Professional Civil Engineers and 1 Engineer In Training., together with an efficientsupportstaff, Is optimally sized to handle large projects while maintaining a personalized "small' firm relationship which public agencies have enjoyed for many years, We Zook forward to working with you and the Public Works Construction Engineering Section, ase feel free to contact me with any questions, SlI , SE C,. TRUXAW AND ASSOCIATES, INC. " "1.ANQ'tr+ri Joseph C. Truxaw and Associates, lac, Civil Engineers and land Surveyors 714) 835.0266 25E -14 Construction Surveying Services Clfy of Santa Ana December 2013 T8U#AWJephO. Truxaw, PLS sident 5 catruxaw truxawoom r _ Joseph C. Truxaw and Associates, lac, Civil Engineers and land Surveyors 714) 835.0266 25E -14 Construction Surveying Services Clfy of Santa Ana December 2013 TA LE OE CONTENTS Firm and Personnel Experience Firm Profile Organizational Chart Names and Experience ofPersonnel Percentage 8f Time Breakdown Implementation Plan and Deliverables Exhibit D^References Exhibit E—Propover`uStatement Exhibit F— Certification of Nondiscrimination byContractor Exhibit Q— Responsible Proposer — Supplemental Questionnaire Exhibit H— Non-Collusion Affidavit Exhibit |~ Sample Additional Insured Endorsement for Commercial General Liability Policy Fee Envelope (Separate Sealed Envelope) Exhibit C — Proposers Statement and Proposal Item Pricing Joseph unuxaw and xss*ciaroa, too, 714) 935-0265 U U Construction City of Santa Ana Firm Profile Joseph C. Truxaw and Associates, Inc. is an Orange County based professional corporation of civil engineers and land surveyors. Incorporated in 1975, the firm grew from a private consulting practice founded by Joseph C. Truxaw while he was City Engineer and Director of Public Works for the City of La Palma, California. The organization has a diverse client base, serving developers, public agencies, architects, food service corporations, title companies, and construction firms. Truxaw and Associates' project locations Include California, Arizona, and Nevada, giving the firm experience working with and obtaining approvals from over 400 public agencies. The principals of Truxaw and Associates are keenly aware that the keys to client satisfaction are timely communication, quality, accurate plans and specifications, and close attention to schedules and budgets. Organizational Chart The Truxaw and Associates' Organizational Chart is shown on the next page. The key personnel for this RFP are In red text. Joseph C. Truxaw and Associates, Inc. Civil Engineers and Land Sutvoyors 714) 939 -0265 25E -16 Constructor, Surveying Services City ofSanta Ana Decerabor2013 Pf d w i I Fi y F F ' '4 FFF -v 1 N u F- F F 25E -17 t, tF g c y tti g cU UCarlC1aa, vv U sn W GG cy U FFF-F IIm- Fi y F F ' '4 FFF -v 1 N u F- F F 25E -17 N u F- F F 25E -1725E -17 Names and Experience of Personnel Under the direction of the Project Manager /Principal Agent, Joseph G. Truxaw, PLS, the following key personnel will be assigned, on an "as- needed" basis for specific tasks or projects for the City of Santa Ana, as requested by the City's Senior Surveyor. As shown on the Organizational Chart, additional qualified Truxaw staff members are available and will be assigned for larger projects as required. All Truxaw staff has current and relevant experience working in the City of Santa Ana. Please see key personnel resumes following this section. Joseph G. Truxaw, PLS, Project ManagerJPrincipat Agent Mr. Truxaw has 39 years of experience in public works land surveying and mapping, construction surveys, ALTA surveys, right-of-way engineering, boundary analysis and project management. He Is also responsible for civil feasibility studies, grading and drainage, utility and street improvement design. Mr. Truxaw will be in responsible charge of all surveys and will sign and seal all deliverables for the City of Santa Ana. Joe D. Deal, LSIT, Survey Coordinator Mr. Deal has 25 years of experience in the land Surveying. He has spent the last 14 years working at Truxaw & Associates as a party chief, and now in his current position as Survey Coordinator, His responsibilities include scheduling of crews, safety coordination and communicating with clients, survey calculations and CADD drafting. Craig Lee, Survey CADD Manager Mr, Lee has 33 years of experience in survey computations, legal descriptions, mapping and civil engineering design. Mr. Lee has vast knowledge in CADD Engineering /Survey software. He has experience producing and plan checking survey documents for multiple public agencies in Southern California, In his position of Survey CADD Manager, Mr. Lee's responsibilities include supervision of CADD drafters, as well as calculations, production design and drafting. Jesus Guzman, PLS, Craw Chief Mr. Guzman's 15 year survey career Includes experience with boundary, topographic, ALTA, construction, control, tunnel, aerial, RTK, DGPS, RTN -RTK, and GPS fast static and conventional surveys. He is also experienced preparing and submitting survey estimates and proposals, administration of survey contracts, preparing and scheduling daily survey field work, drafting of corner records, ALTA Surveys, Record of Surveys, Parcel and Final Maps, downloading and processing daily survey field work, preparing of survey base sheets, legal descriptions and project and survey research. Daniel Rodriguez, Crew Chief Mr. Rodriguez's 12 years as Crew Chief for Truxaw and Associates, includes extensive public works construction surveys, boundary, monument preservation, ALTA Surveys and mapping. Daniel is highly efficient and precise. Joseph C. Truxaw and Associatas, Inc Civil Cnginaars and land Surveyors 714) 335.0265 25E -18 Construction Swaying Services City of Santa Ana Decamber2013 Percentage of Time Breakdown The percentage of time that individual Truxaw and Associates' staff will invest in a particular project for the City of Santa Ana will vary depending on the nature of the requested task and deliverables required. In general, the following guidelines will apply. Project ManagortPrincipai Agent 10% Interface and meetings with City staff and quality Assurance Survey Coordinator 10% Survey Crew scheduling, Safety, Office Calculations, Quality Control Survey CARD Manager 10% CARD Drafting, Map Checking, Final Deliverables Survey Crew 70% Field Surveys, Field Data Post Processing, Quality Control Josoph C, Truxaw and Assmiatos, Ina. Constructia> Surveying Services Civil 6nginears and Land Survoyors City ofSanta Ana714) 935 -0255 Docombor 2013 25E -19 JOSEPH G. TRUXAW, PLS, PRESIDENT Joseph C. Truxaw and Associates, Inc. Profeasional Eac__periance Mr. Truxaw's 39 years experience with Truxaw and Associates encompasses every aspect of the firm's professional land surveying and civil engineering services. Mr. Truxaw specializes in land surveying and mapping, construction surveys, ALTA surveys, right -of -way engineering, boundary analysis and project management. He has effectively implemented state -of -the -art surveying and civil engineering automation including the use of robotic total station -data collection /stakeout Meld technology and AutoCAO /civil $D design and drafting software In the office. Profesaianat Regjstration Professional Land Surveyor No. 6871 (California) Prafe si gal embarshi s Member of California Land Surveyors Association Member of American Congress an Surveying and Mapping Rena resent City of Anaheim City of Orange City of Santa Ana City of Mission Viejo Maooina. Suveying antl Plan Chocking Clients City of Tustin County of Orange Disneyland Resort Land America Lawyers Title Insurance City ofAnaheim, Anaheim, CA Mr. Truxaw has been responsible for checking and preparing over 100 legal descriptions, record maps, certificates of compliance, and lot line adjustments for the City of Anaheim Public Works Department Joe has been Instrumental in creating Plan Check Lists which are now used by City staff, Additionally, Truxaw and Associates provides surveying services to the City on an on•call basis. Joe Truxaw has directed construction related surveys such as construction staking, pre and post - construction corner records and settlement monitoring on City projects. Cityof Orange, CA Both the City Water Division and the Public Works Department have called on Joe Truxaw for surveying services, Joe is responsible for checking legal descriptions submitted by developers to the City of Orange Water Division. For the Public Works Department Joe has prepared legal descriptions and other record documents required by the City to acquire property for street widening projects. City of Mission Viejo, CA The City of Mission Viejo has depended on the expertise of Joe Truxaw in the review of lot line adjustments, easement legal descriptions and other record documents submitted by developers. The City has expressed their satisfaction with Joe's timely and comprehensive responses to their plan checking requests. Joseph R Truxaw and Associates, too Civil Engineers and Land Survoyars 714) 935.0265 25E -20 Construction Surveying Servlces City of Santa Ana December 2013 JOE DEAL, LSIT, SURVEY COORDINATOR Joseph C. rnixaw and Associates, Inc. PROFESSIONAL E,pERIENCE Mr. Deal has twenty -five years of experience in the land Surveying and civil engineering profession. His career started with the County of Orange Survey Division in 1988. While at the County he worked with state of the art equipment on large scale capital projects including roads, bridges, dams and hydrographic surveys, He spent several years working at Orange County's John Wayne Airport as a member of the Divisions airport survey crew. He has spent the last fourteen years working in the private industry at Joseph C. Truxaw & Associates as a party chief, and now in his current position as Survey Coordinator. His responsibilities include scheduling of crews and communicating with clients, survey calculations and CADD drafting. pROFES51ONAL CERTIFICATION LSIT No. ZLO05798 Rancho Santiago Survey Program PROFESSIONAL MEMBERSHIP Member of American Congress on Surveying and Mapping Member of California Land Surveyors Association KEY PROJECTS City of Anaheim On -Call Surveying City of Fullerton On -Call Surveying City of Orange On -Call Surveying Disney California Adventure Quality Control and Construction Surveys California Coastal Commission Erosion Control Survey Disneyland Matterhorn Laser Scan Survey El Toro Marine Base Remediation/Utility Survey Newport Harbor Hydrographic Survey Joseph C. Dvxaw andAssociates, Inc. Civil Engineers and Land Surveyors 714) 935.0265 25E -21 Conshuctlon Surveying Services City of Santa Ana December 2013 CRAIG LEE, SURVEY CADD MANAGER Joseph C. Truxaw and Associates, Inc. PROFESSIONAL EXPERIENCE Mr. Lee has thirty -three years of experience In civil engineering and survey design along with drafting experience with increasing levels of responsibility, Mr. Lee has vast knowledge in AutoCAD Engineering /Survey software, in his position of Survey CADD Manager, Mr. Lee's responsibilities include training and supervision of CADD drafters, as well as calculations, production design and drafting. CREDENTIALS Associate in Arts, Rio Hondo College, Whittier, California 1972 1 E P OJEC7S CitycfAnaheim On -Call Surveys, Right -ol- -Way Engineering and Mapping Prepare hundreds of corner records for monument preservation, topographic surveys, boundary surveys, construction staking calculations, parcel maps, tegal descriptions and plats for public utility easements and right -of -way takes, all per City of Anaheim requirements Walt Disney Imagineering, Anaheim, California Prepare legal descriptions and CADD exhibits for street right -of -way dedications and landscape maintenance district for the Disney Reson. Cityof Fullerton On -call surveys, topographic, right -of -way engineering, monument preservation survey. City of Orange, Orange, California Prepare legal descriptions and CADD exhibits for street right -of -way dedications and temporary construction easements for the improvements along Main Street and Chapman Avenue. Seward RE, L.P. - State College Design Center, Anaheim, California Responsible for tentative and final map preparation, survey and office calculations, processingwithlocalandcountyagencies, coordination with client, agencies and consultants for subdivision of 12 industrial parcels, DDR Properties, Fullerton, California Responsible for the processing and preparation of Record of Survey. CADD topographic and grading plan for the development of a rnultl -story office complex. Amoph C, Truxaw and Assoalalas, Ina Construction Surveying SarvieesCivilrnnginearsandLandSurveyorsCityofSantaAna714) 935.0265 Decernher2013 25E -22 JESUS H. GUZMAN, PLS, CREW CHIEF Joseph C. Truxaw and Associates, Inc. PROFESSIONAL EXPERIENCE Mr. Guzman's 15 year survey career includes experience with boundary, topographic, ALTA, construction, control, tunnel, aerial, RTK, DGPS, RTN -RTK, and GPS fast static and conventional surveys. He Is also experienced preparing and submitting survey estimates and proposals, administration of survey contracts, preparing and scheduling daily survey field work, drafting of corner records, ALTA Surveys, Record of Surreys, Parcel and Final Maps, downloading and processing daily survey field work, preparing of survey base sheets in AutoCAD C1vil3D, legal descriptions and project and survey research. Mr. Guzman also has civil engineering experience including consultant engineering adjunct staff for the Cities of Buena Park, Diamond Bar, Villa Park, San Gabriel, Stanton. Tasks Included agency Parcel Map, Final Map, Lot Merger and Lot Line Adjustment plan checking. Public Improvement Plan check, (Street, Storm Drain, Sewer, Street Lighting, Grading), Public Works Inspector, City GIP Administration, Engineer Tech and Permit Technician, PROFESSIONAL REGISTRATION Professional Land Surveyor No. 8648 (California) KEYj'ROJECTS City of Anaheim On -Call Surveying (corner records, topographic surveys) Apple Store — Santa Monica, CA Disney's California Adventure, Paradise Pier, Anaheim, CA Disney's California Adventure Buena Vista Street, Anaheim, CA City of Lake Forest On -Call Surveying (centerline be monumentation) Tustin Airbase Backbone Infrastructure Port of Los Angeles Metropolitan Water District Tunnels (City of Highland) Joseph C. Tivxaww and Associates. Inc. Construction Surveying SorvicasCivilEngineersandlandSurveyorsCityofSantaAna714) 935.0265 Dacembor 2013 25E -23 tftit -7 t11;?il firiT +i L7 R,, Joseph C. Truxaw and Associates, Inc. (Truxaw) is prepared and qualified to provide on -call professional land surveying services to the City of Santa Ana Public Works Agency Construction Engineering Section in all Survey Tasks as identified in the RFP. Please review more specific details of each sub -task below. Our track record, providing land surveying services to many public agency survey departments, proves that we have the necessary knowledge and experience in effective project management skills to successfully support the city's projects with proper management and timely coordination of survey crews. All Truxaw survey personnel have extensive knowledge and experience in Public Works map checking, construction, topographic, boundary, engineering, and geodetic survey control methods. Key personnel are experts at understanding and interpreting construction plans and specifications. Our crews will comply with all Federal. State and local safety regulations and be properly attired and equipped at all times. We have the required knowledge and experience and are very familiar with the typical duties, responsibilities and equipment required of Survey Consultants, as outlined in the RFP. Truxaw surveyers take pride in maintaining open lines of communication and good public relations on all projects and are particularly sensitive to the fact that they represent the City of Santa Ana while performing City consulting services. GENERAL a) Truxaw will thoroughly review the survey request for each project and conduct public record research as required. b) Truxaw will review the project requirements and /or attend a pre- project meeting with the City's Senior Surveyor. c) Horizontal control will be based on the 1983 North American Daturn (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991,35 Epoch Adjustment control points. Project coordinate values will be provided in U.S. Survey Feet. The County control points will determine the Basis of Bearing for the project. d) Vertical control will be based on the North American Vertical Datum of 1988 NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations will be provide in U.S. Survey Feet. e) Electronic coordinate files will be stored In Point Number, Northing, Easting, Elevation and Description (P,N,E,Z,D) format compatible with Microstation V8. RAW field book data files will be maintained and available to the City, If requested. f} Truxaw will use the City's CADD Standards in Microstation V8 as a standard template. g) Truxaw will provide the City Surveyor representative with weekly status reports on all ongoing work activities. Joseph C. Truxaw and Associates, Inc. Construction Surveyrtrg ServicesCivilEnginoaraandLandSurveyorsCityofSantaAna 714) 936 -4285 Deoombor2013 25E -24 TOPOGRAPHIC SURVEYS a) Truxaw will provide the City with an electronic surface model compatible with Microstation V&. b) Truxaw will provide the City with electronic DNG, PDF, and ASCII files of the completed project, c) Truxaw will perform any other topographic or as -built surveying related work as It becomes necessary. AS-BUILT SURVEYS a) Truxaw will perform surveys as required to locate existing structures for analyzing potential problem areas In engineering works. b) Truxaw will provide the City with field notes, sketches and electronic files as specified In the "General" section above as required to convey as -built data. c) Truxaw will locate potholes as required to determine existing horizontal and vertical location of fixed works (in P,N,E,Z,D format) and provide said information to the City as specified in the "General` section above. CONSTRUCTION LAYOUT a) Truxaw will review construction project plans, details and specifications and attend pre- construction meetings as requested. b) Truxaw will respond to a written request for construction staking within one working day. Truxaw will utilize city's Work Order forms to facilitate communication with the City and contractors as designated by the City. Truxaw will maintain detailed and accurate records of Requests for Construction Staking from the contractor on the City approved form. c) Truxaw will provide construction staking and quality control according to the staking policy, and per industry standards. All final reports, cut sheets and survey notes are reviewed, signed and sealed by a Licensed Land Surveyor in accordance with state law. d) Truxaw will provide the contractor, the Inspector and the City's representative with grade sheets for all staking on the approved form. e) Truxaw will provide the City's Senior Surveyor with weekly status reports on all ongoing work activities, f) Truxaw surveyors take pride In maintaining open lines of communication and good public relations on all projects and are particularly sensitive to the fact that they represent the City of Santa Ana while performing City consulting services. g) Truxaw will perform any other construction surveying related work as it becomes necessary, MONUMENT PRES1;fj,LATlON a) Truxaw will research existing City tie notes, mapping and filed Corner Records and perform a thorough reconnaissance for existing record monuments in areas of pending construction as directed by the City's Senior Surveyor. b) Truxaw will recover and accurately survey existing monuments and ties and document the results of the survey with a pre - construction Corner Record or Record of Survey, as required in compliance with the State of California's Land Surveyor's Act Section 8771. Joseph C. Twaw andAssociates, lnc. Construction Surveying ServicesCivilEngineersandLendSurveyorsCityofSantaAna71d) 935.0289 Oeoomber 2013 25E -25 c) New monuments or ties will be set as required, In compliance with the State of California's Land Surveyor's Act Section 8771 and customs of the City of Santa Ana. d) Copies of the filed pre and post - construction Corner Records or Record of Survey as required will be provided to the City Surveyor, HORIZONTAL. AND VFETICAL. CONTROL a) As requested by the City's Senior Surveyor, Truxaw will provide permanent control points for topographic or construction surveys. b) Horizontal control will be based on the 1983 North American Datum (NAD83), tied to a minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch Adjustment control points. Project coordinate values will be provided in U.S. Survey Feet. The County control points will determine the Basis of Bearing for the project. c) Vertical control will be based on the North American Vertical Datum of 1988 NAVD88), tied to a minimum of two proximate County of Orange bench marks. Project elevations will be provide in U.S. Survey Feet, d) Truxaw will provide the City's Senior Surveyor with copies of field notes, and raw electronic field book showing methodology, closures and any adjustments. e) Final adjusted coordinate points will be stored in Point number, Northing, Easting, Elevation and Description (P,N,E,Z,D) format compatible with Microstation V8. MAP CHECKING a) Information furnished by the City for checking will be roughly as follows: 1 set of Exhibits, title reports, reference documents (Dead, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. b) Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for recording. c) Review title report and existing easements for correct plotting and references. d) Review improvement plans associated with the project to ensure the Exhibits correctly identify the limits and location as shown on the improvement plans. e) Provide a set of redline check prints showing the redlined comments, and required corrections and information. f) Provide a check letter covering the major required comments, and corrections and instruction for future submittals. g) Provide a timesheet with Items L. and M. above at the end of every review. The timesheet must include, but is not limited to, project name, review number, dates, review hours, hourly rate, and total cost. OFFICIAL MAP PREPERATION AND BOUNDARY SURVEYS a) Official Maps, including Records of Surveys, Parcel Maps, Lot Line Adjustments, and Certificates of Compliance will be prepared in compliance with applicable state law and local Custom at the request of the City's SeniorSurveyor. b) Boundary surveys will be completed in accordance with applicable State law and local custom. Truxaw is extremely familiar with the local boundary, tract and mapping nuances in the City of Santa Ana having completed over 180 Joseph C. Truxawend Associales, Inc. Civil Engineers and Land Surveyors 714; 9330265 25E -26 Construction Surveying Services City of Santa Ana pocemker2013 surveys in the past 30 years within the city limits. Our archived files are a valuable supplement to the public records, often expediting control work necessary to complete a boundary task. c) Recorded copies of said maps and documents will be provided to the City Surveyor. To ensure a quality work product for all assignments received from the City of Santa Ana, Truxaw and Associates Initially will prepare a Quality Assurance /Quality Control Plan with a Project Time /Cost Proposal including the following information: 1) A work progress schedule with project milestones identified and estimated delivery dates for deliverables, together with an Itemized cost estimate to Include the manpower resources required to complete each deliverable. 2) The name of the licensed professional in responsible charge of the specific assignment. 3) A roster of the individuals who will be performing the work and the classifications of such individuals. 4) The equipment and procedures to be used to ensure compliance with contract specifications. 5) Each assignment will have constant principal level review and oversight by the Project Manager/Principal Agent, who is also the Land Surveyor in responsible charge of the work. All final deliverables will contain the signature and seal of the Land Surveyor in charge signifying his approval of the deliverables. Jcnwph C. Truxaw and Assov aces, Inc. Civi! Engineers and lend Surveyors 714) 935-0265 25E -27 Conatnrcfion Surveying Servicos City o/Santa Ana necernber2013 EXHIBIT D CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES List end describe fully the contracts performed by your film which demonstrate your ability to provide the supplies, equipment or services included In the scope of the proposal specifications. Attach additions pages fj cgg=. The City reserves the right to contact each of the references listed for additional Information regarding Your firm's qualifications, WTIMM Customer Name:,_ Cy of Anaheim Address: 200S. Anaheim Blvd., Suite 276 Anaheim, CA 92805 ContNictAmount TImegndlylatertals/No Cap Description of supplies, equipment, or services provided On Call Land Surveys fifta%R Customer Narnw— City ormissioll Vle)c Address: 200 CIVIC Center Mission VkLq, CA 92651 Contact Individual: tin Easton, FLS Phone Number, (714) 765-5284 I'sosImIle Number: Year: 2000 to Present Contact Individual: -Jze tam. es, Phone Number: 549 470 -3091 FMMIS Number: Contract Amount: Ilync and Mawrlds Oa Call, M000 MmR Year; -i-0-08 to Prcient--'. Description of supplfou, equipment, or services provided: Mn= Customer Name: g1tylpf _O_ra_nge - _Watcr 12Lyla _1on Address: P.O. Box449 Contact Individual: -Luall Cao' P.E. Phone Number: 714 g 2175 Facsimile Number; Contract Amount: Time and MateriaN On C Year., 199 a resent Services 25E-28 Joseph G. Truxaw and Associates. Inc. Construction Surveying services Civil Engineers and Land Surveyors City of Santa Ana 114) 935-0265 Docornbar2t)13 25E-29 Agency Contact City of Anaheim Ian Easton, LS On-Call Surveys Public Works Dept. 200 S. Anaheim Blvd., Anaheim, CA 92805 Yn2y_ 714-765-5284 City Surveyor City of Mission Viejo Joe Ames, PE Map & Easement Public Works 200 Civic Center, Mission Viejo, CA 92691 949 470.3091 & (949) 470-8419 Tuan Cao, PE Design Surveys City of Orange Son Tran, PE for CIP projects Water Division 189 Water St,, Orange, CA 714. 288-2475 Kannyar Dlbaj Harbor Boulevard & Other City of Garden Grove 11222 Acacia Parkway Streets (3 miles) Garden Grove, CA 92842 714 741-5186 Santiago Canyon Road 0CityofOrange Paul Tran, PE and Cannon Street Critical Public Works 300 E. Chapman Ave., Orange, CA Intersectionon 714-744-8653 On-Gall Easement City of Orange Ramona Takahashi Checking Water Division 189 Water St., Orange, CA Redevelopment 61CY 714-288-2475 Anaheim of -Anaheim Greg Hastings Agency: Excess Caltrans Redevelopment 200 S. Anaheim Blvd., Anaheim, CA 92805 Parcels JA enc lPianniflD_ 714-766-0100 Tustin & Meats Critical City of Orange Model Llanes, PE Intersection Public Works 300 E. Chapman Ave., Orange, CA 1!2 mile 714-7445535 Chapman & Prospect City of Orange Maild Farhat, PE Critical Intersection Public Works 300 E, Chapman Ave,, Orange, CA 1f4 mile) 714-744-4300 ext 5791 On-Call Plan Checking City of Tustin Katy Lee 300 Centennial Way, Tustin, CA 92780andMapCheckingPublicWorks714573-3177 BasanchUrY from Rose to Chile Johansen, PE Casa Loma City of Yorba Linda 4846 Casa Loma Avenue, Yorba Linda, CA 1-1/2 miles) Public Works 02886 714..951-7170 City of Fullerton Ron Wallin, PE (retired) On-Call Plan Checking Engineering 303 W. Commonwealth, Fullerton, CA PApaq 714-738-6962 City of Santa Ana John Gonzalez, Survayw__ Personal Reference Public Works 20 Civic Center Plaza, Santa Ana, CA 714 647.5682 Joseph G. Truxaw and Associates. Inc. Construction Surveying services Civil Engineers and Land Surveyors City of Santa Ana 114) 935-0265 Docornbar2t)13 25E-29 CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after It has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval ofthe Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability Insurance within ten (10) days (excluding Saturdays, Sundays end City's legal holidays), orthe funds, check, draft, or proposers bond substituted in lieu thereof accompanying this proposal shall become the property ofthe City and shall be considered as payment of damages due to the delay and other causes suffered by City because ofthe failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposers bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed, All terms contained in the specifications, tt a certification of nondiscrimination by contractors, and the required insurance certificates are to tie incarporatd by reference into this agreement and are made specifically as part of this RFP, Firm Joseph C. Signed and Printed Name: Title President Inc. Date 17 a AND 00 NOT CONTAIN City of Santa Ana - Public Works Agency Construction Surveying Services RFP Page 24 25E -30 EXHISIT F CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES CERTIFiCtA71ON OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance of this contract, oardfies as follows: The oontrantor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take afftnnative notlon to ensure that appliocin s are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or natlonal origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, Including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondlsorirnination clause. 2. The contractor shall, in all solicitations or advertisements for employees placed by or an behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The contractor shall send to each labor union or representative ofworkers with which he has a collective bargalning agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representalivea of the contractor's commitments under this section, and shall post copies ofthe notice in conspicuous places available to employees and applicants for employment, 4. The contractor shall comply with all provisions of Cxecutive Order 11249 of September 24, 1956, and of the rules, regulations, and relevant orders of the Secretary of Labor. 6. The contractor shall furnish ell information and reports required by Executive Order 11246 of September 24, 19$5, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the contractor's noncompliarwe with the nondiscrimination clauses of this contract orwith any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally assisted colcstruction /senress contracts In accordance with procedures authorized In Executive Order 11245 of September 24,1966,end such other sanctions may be Imposed and remedies invoked as provided In Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, orasotherwiseprovidedbylaw. 7. The contractor shall include the portion of the sentence Immediately preceding paragraph 1 and the provisions of paragraphs 'I through 71n every subcontract or purchase order unless exempted by rules, regulations, or orelers of the Secretary of Labor issued pursuantto Section 2174 of Executive Order 11248 of September 24, 106. so that such provisions will be bending upon each subcontract or purchase order as the administering agency may direct as means ofenforcing such provisions, including sanctions for noncompliance; provided, however, that In the event the contractor becomes Involved in, or is threatened with, Iltigation by a subcontractor or vendor as a result of such direction by the edministering agency, the City of Santa Ana - Public Works Agency a Construction Surveying Services RFP Page 25 25E -31 contractor may request that the United States enter into such litiVatiunto protect the interests of the United Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1039, and as amended, nv discrimination shall bm made in the employment ,f persons because oY race. religious creed, color nat|onol ovIgin. ancestry, physical handicaps, mental condition, marital wtatum.n, Box nY such persons, except us provided io Section 142V. and any o8ptractor °iv|*ting\Nnaev0on|nuoWoot to all the pono oximposed mr* violation n[ the ohopioc j /\ Joseph C. TroxiwmWFirm Signed and Printed Nome: Title President D"k` _-' i% ^ &^ gr7pTaOMM Page 26 EXHIBIT Q (REVISED) CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES RESPONSIBLE PROPOSER —SUPPLEMENTAL QUESTIONNAIRE 1. How many years has your organization been In business In California as a contractor under your present business name and license number? 3& sores If you performed same business under a different business name with some ownership and operation management and changed name due to, but not limited to, bankruptcy, loss, or license, please oomplste an additional and separate questionnaire. 2. What is your firm's average gross revenue for the last three years? g__ 3,100,000-00 3. Is your firm currently the debtor In a bankruptcy case? El Yes Rr No if "yes," Indicate the case number, bankruptcy court, and the date on which the petition was filed• Cage Number Bankruptcy Court Data Filed 4. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to Question 2, above.) U Yes 9 No if "yes," indicate the ease number, bankruptcy court, and the date on which the petition was riled, Cass Number Bankruptcy Court pate Filed 6. Has any California State License Beard license held by your firm or Its responsible managing em oyee er raaponoible managing office, been suspended within file fast five years? 0 Yoe aft NO 6. At any time in the last five years. has your firm boon assessed end paid liquidated damages attar completion of a project, under a services oontractwith either a pubilo or private owner? Q Yells VJq No 7. Has your Ann ever defaulted on a contract? [l Yes Rr No If "yes," explain on a separate page. 8, In the last five years has your firm, or any firm with which any of your company's owners, officers or partners was associated, been debarred, disqualified, removed, or otherwise prevented from bidding on, or completing, any government agency project for any reason? EJ Yes L No If "yes," explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. D. In the past Ave years, has any claim against your firm concerning your firm's work on a project, been filedIncourtorarbitration? D Yes {r No istruction Surveying Services f Page 27 (ADDENDUM N0.3) 25E -33 If "yes," on flseparate page Identify the dalm(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description Of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the post five years, has your firm made any claim against a project owner concerning work on a oJect or payment for a contract, and filed that claim in court or arbitration? El Yes ?i No If "yes," on a &operate page Identify the clolm(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed Against, a brief description of the nature of the claim, the court And case number, and a brief description Of the Status of the claim (pending or, ff resolved, a brief description of the resolution•) 11. At anytime during the past five years, has any surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims made against A performance or payment bond Issue on your firm's behalf In connection with a project, either public or private? 0 Y V No 12, In the last five years, has Any insurance carrier, for zany form of insurance, refused to renew the Insur nee policy for your firm? D Yes ff No 13. Has your firm or any of Its owners, officers, or partners ever been liable In a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to Any public agency, or entity? 0 Yes Qr No 14. I-Ici; your firm or any of Its Owners, officara or partners ever been convicted of A federal or state crime of fraud, theft, or any other act of dishonesty? 0 Yes VNo If "yes,' Identify on a separate page, the person or persons convicted, the court case and number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performonoo and payment bond on Any projeot(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher then one percent, If you wish to do so, ........... ELA__ 16. During the lost five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of Urne when your firm had no surety bond In place during a project when one was required? 0 Yes No 17. Has Cal-OSI-A cited And assessed penalties Against the contractor or its associates for any "seriousWIlful" or "repeat" violations of its safety or health regulations In the past five years? [] yes 9 N Note: if you have filed an appeal of A citation, and the Occupational Safety And Health Appeals Board has not yet ruled on your appeal, you need not include Information about It.) If "yes," on a separate page describe the cliations, the party against whom the citation was made, date of citation, nature of the violation, project on which the OitatlOri Was Issued, owner of the project, and the Amount ofpenalty paid, if any. State the case number and the date of any OSHAB decision. 18. Ilea the Federal Occupational Safety and Health Administration cited end assessed penalties again the contractor or Its associates In the past five years? We struction Surveying Services r Page 2s (ADDrNDUM NO. 3) 25E-34 Note; if an appeal of the citation has been filed and the Appeals Board here not yet ruled, or there is a court appeal pending, you need not Include Information about the citation.) If `YOZ," on a separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was Issued, owner of project, and the amount of penalty paid, if any, State the case number and date of any decision. 19. During the last five years, has there been more than one occasion in which the General contractor or ItsassociateshavebeenpenalizedorrequiredtopaybackwagesforfailuretocomplywiththefeoralDavis -Bacon prevailing wage requirements? Eyes No If "yes,' on a separate page, describe the violator, nature of each violation, name or the project, date of Its completion, the public agency for which It was constructed, the number of employees who wereInitiallyunderpaidandtheamountofbackwagesandpenaltiesthatwereassessed. Page 29 (ADDEN15UIN NO. 8) 25E -35 CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES NONCOLLUSION AFFIDAVIT NON - YOI.tUS ON AFFIDAVIT Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA in accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the Interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or Indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put In a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding thecontractofanyoneinterestedintheproposedcontract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to anymemberoragentthereoftoeffectuateacollusiveorshamproposal. Note: The above noncollusion affidavit Is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making afalsecertificatiommaysubjectthecertifiertocriminalprosecution. V '.1 Signed A i4' State of Callfolcola, County of_ri V" Subscribed and sworn to (or firmed) before me on this day of S L L , 20 by appears before me. 1 L.I3L, proved to me on the basis of satisfactory evidence to be the person) who Wo Ic bb ig ure Notary Public Seal City of Santa Ana - Public; Works Agency ConStfnCllUn Surveying Services f2FP Page 30 25E -36 LRUHEN L6E MARTIN Bammisslnn # 1911598 am a Notary Public - calltomio L4 roaugo county M Comm Cgwos Nov t, 2614 a Notary Public Seal City of Santa Ana - Public; Works Agency ConStfnCllUn Surveying Services f2FP Page 30 25E -36 Exhibit 9 CERTIFICATE OF LIABILITY INSURANCE NATO Yi THIS CERTIFICATE i9 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO REGENTS UPON THE CERTIpIOFlT'E FIOI,DER, THIS CERTIFICATE DOFFS NOT AFFIRNIATNE4Y OR NEGATIVELY AMEND, EXTEND OR ALTER THE OOVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUINU I1,18U.RER(S), AUTHORIY.N0 REPRESENTATIVE OR PRODUCER, ANDTf1E CERTIFICATE HOLDER. IMPORTANT; It kho aartiTkata Noiclar Is —on ADDI7'IONAIINSURED tho pol(cy(fos) must4eondorsod. it SUBROGATION 19 WANED, subloat to the corms and conditiona of the Policy, cartahr pollofos may roqulre an audoreemont. A ®hutment On this mirtiflcnte dose not confer rights to the certificate hofdor In Neu Station andonnoin" (sl• PrumucAR IOAIOA Insurance Services 130 Yantis, Suite 260 cotirngr NAMa: (nvc+tteNy';. Allso Viejo, CA 02858 rnxiAt9asI..A92gZ.s969_. PULL Y PN @' Los e kBnlLrtpoaMae=. battytCNi tG9itau .apnL.- --- -,- --. -__ AUrOMOMIJIMAIDUTY 7 INeflaR19EAFigkplN6 GpVhMnaAlary CA Li an$@ 919E07T9a _ inb4apRA: Rut 5 C C BD Y- 1T95 JOSa M C. 7ruxaro and Associates, p Ina INSlntriia 285 S. Anita Mit 111OrangeGAb% igSt xguN¢nc .,., SOUND" E, 0oaignatod Insured Endl NCA20481019 COVERAGES CFRTIFICATF minvinFR• annnnnna tlM"vYaYhm M, Irnu,au. TI418 IS TO CERTIFY THAT TPIE POLICIES bW INSURAtiOE I.IBTL1) BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE MR THE POLICY PERI00INDICATED, NOTWITNSTANOINO ANY AROUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIN OERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFOR04P BY THE POLICIES DESCRIBED HEREIN IS S WECT 10 ALL 1'HE TERMS, EXCLUB19NSAND CONDITIONS CFSUCH POLIME`3. LIMITS SHOWN MAY HAVEBEEN DEDUCED BY PAIR CLANAOL 1saidanen _ —__.. __....._....... n I' f+ TYPOaF IBYUNAl1aG YXNEST 0 Y _ LMn9flatilits A OV COALLIAe1LITY It ,s PSEC001259 1018112013 1003112D14 EACDOCCURREnCE b- 1000,000 COMMNRCIAI..CExElUU LL UILI Scheduled Al Endl PN, 6 11"— t6 1 800040 1 NPPOSISO010 .3... uncgurm_neuu7 iJCLAIM840ACL' [blj OCGUn MED EXF4A Ya Pg . _... 19.00Prtlf@NaiPRNsBaNlc@N _ Pd r ZL1:Sr.9D.r Ip. uIY podatmed by Ica Insured PERMOV l.e AGVINJUBY s .. 1.000,000 are Exoludad .-..... "......._ N(LU "L.UiDPar°4bCY!gBtlQll gENERAL AGGREGATE 8 2,D90,D9B Gnh'4AGGREGATE LosAPPLIES POn PNG@UGT_G•GGMnnPAatl $ '2,990,000 PULL Y PN @' Los e fl AUrOMOMIJIMAIDUTY 7 t P9A0a01480 19Y89r2913 1973112014 @ ^afR,'6aTiDI s 1 Do- qo0 J ANY AUTO Ali 0oaignatod Insured Endl NCA20481019 sen@YINAUrlYlvorpnmanY y ROI lEa AUTOeeIAO nu'ros 8 AUTOS AgUjTOS INQ60WaiverriDUlnrytllanFWetVar IIgI11LY1MAUrtYlr'uurxlUnnll AMAGaHIREDAUTOSend@tGfOrdrpPRi2l a aPrimary /Non- ContdDuton, submtonlon Included In SCavan@a@FoImOPPA3000311 AaIon A UNISIV. C.91,.S.ySL U"Un@ f accUR PSE0901I la 10t01l2m8 10/5118014 EACHOCCUNRr:Nr:e s 4004 OQ0f1EXa69aLiAeCLA.... 6 FOIIOWIng Fmm Policy ANORCOA'IE 8 BE __I nq.TCNTI0N5 Lii ProfessionalProfessional bility s A WCATTORSUGPoPSUBATIOANDRMPIUYERSUA@ILITY R9W9091292 10/31/21'13 10(8i/20T4 erAru• MIN_ ANY PIiUPnYkttNUPARTN6RlG %aC4'NOR 01TISFISMFAiGER E%CUDED'+ y'7 1110. WalVeroP $UhmBntiCfa ERd1sWCD9430&SAT34 CI. EACi {ACGIDaNT _. S _ I UnaOPt1InndnalryYnNHV t aoeerbP Unbar E.6. DISEASE -EAEMPLOYES Ji,St4O 9i)P I tl P' A'IO b. L. DI9CA$E•POLCY LIMIT A f,O09009 gn$nYllP9 1 NOP$NATIGNelLnn0.T1aN6lUa ICL$9 (A DUL NC ae ltly pp nanni aamar%a 6riupuh, {imam erynon la ranmra4l CerDNcate Holder Is an Additional Inured with raapect to Oonoral Liability (GL) and AVOISPblle Liability but only when required UyywrlCtan conUartWilli1hoInpumdprierIeaRoaaurrennsNappprCndoraomanttnotedabove. CH.1nGludea 8 Nomads GoMraclual@perntionofand LIl Sillyper limitationsintheSDOlnessOwners' Covers9e form. A Nlorksm' CompensallonWaivar ol'Subragation is included forasnotedabove the parson nr nP9pmzatlan rvempdInthe5chedUlothatonepadlestoacontractregoiringthisEndoraamenLthatisprovidedesntootexecutedbelemo (he lose, Coverdys so Jost ki91Q.tti {le .,£910(i(I Ii 111AIi0R8 pP <f BiCI613{j9 a9..BY..NdtlGv9.9.(.„a.1L " ' r' r r jj" 0 V' 'o G G JOWR AJ901 Reference SHOULD ANY OP T14C ABOVE ORSORRIVO POLICIES Be CANCELLED BEFOREForpRiposalPurposes- Note; Non- THU EXPIRATION DAT@ THEREOF, NOTICE WILL Be 9ELUEREB INSpecIictermOSUCKas &penlE, Volunteers, ACCORDANCE WITHTHE POLICY PROVISION$. subs diaries, representailves, successors and assigns, etc; cannot be Included. Only Aiiau5aNA6p nnNHINAUSTANYO speoiffo entity„ names will appear. AVC AIlrin H. I ranr 01900-2040 ACORD CORPORATION. All rights resumed, ACORD 20 (2910(45) Tire AOORD name and 1000 01'0 rogistored marks ofAOORO IAW1 OW, 'h'm, in /1011nl !I ;tlOzll AN 1n1 t of 25E -37 Policy Number P98V) D1258 Named Insured: Joseph C. Truxaw and Associates, Inc. RLl Insurance Company THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. f. • DESION PROFESSIONALS N Cw M _l i_ ll_\ This endorsement modifies insurance provided under the following: COVERAGE FORM -SECTION II —LIABILITY Schedule Name of Person(s) or Organization(s): For Proposal Purposes - Note: Non- specific terms such as agents, volunteers, subsidiaries, representatives, successors and 1. SECTION 11 C, Who Is An Insured is amended to Include as an additional Insured the person or organization shown in the schedule above, but only with respect to liability for "bodily Injury" "property damage" or 'personal and advertising injury" caused in whole or to part by you or those acting on your behalf, a. In the performance of your ongoing operations; b. In connection with promises owned by or rented to you; or c. in connection with "your work" and included within the "product - completed operations hazard", 2. The insurance provided to the additional Insured by this endorsementis limited as follows: a. This insurance does not apply to the rendering of or failure to render any "professional services ". b, This endorsement does not inoreesa any of the fhnits a( Insurance stated In O. Liability And Medical Expanses Limits of lnsarortm. 3. The following Is added to SECTION 111 11.2. Other Insurance — COMMON POLICY CONDITIONS IABtLAPPLICABLE ONLY TO SECTION Il — However, if you specifically agree In a contract or agreeement that the insurance provided to an additional insured under this policy must apply on a FPS 313 06 10 primary basis, or a primary and non-contributory basis, this Insurance Is primary to other Insurance that Is avollable to such additional Insured which covers such additional insured as a named insured, and we will not share with that other Insurance, provided that: a. The "bodily Injury„ or "property damage" for which coverage is sought occurs after you have entered Into that contract or agreament; or b. The "personal and advertising Injury" for which coverage Is sought arises out of an offense committed after you have entered Into that contract or agreement. a. The following sadded to SECTION (11 K.2 Transfer of Rights of Recovery Against Others to Us — COMMON POLICY CONDITIONS IBUT APPLICABLE 'To SECTION t- PROPERTY AND SECTION (t— LIABILITY) We waive any rights of recovery we may have against any person or organization because of payments we make for "bodily Injury ", "property damage" or "personal and advertising injury" arising act of "your work" performed by you, or on your behalf, under a contract or agreement with that person or organization. We waive these rights only where you have agreed to do so as part of a contract or agreement with such parson or organization entered into by you before the "bodily Injury" or "property damage" occurs, or the "personal and advertising Injury" offense Is committed. ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. curt messy i:n" +wWhota uomiv nH vagu z oe 5 25E -38 Pagel of 1 POLICY NUMBER: PSA0001069 COMMERCIAL AUTO CA 2040 1014 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the fcllovtIng: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this andorsoment, the provisions of the Coverage Form apply unlessmodifiedbythisendorsement. This endorsement Identifies person(s) or organization(s) who are "insurads" for Covered Autos Liability CoverageundertheWhoIsAnInsuredprovisionoftheCoverageForm. This endorsement does not alter coverage provided In the Coverage Form. This endorsement changes the policy effective on the Inception date of the policy unless another date Is Indicated below. Narnsd insured: dasavtr C.'fruxaw and AesoGatea, Ins. EndarsumatrtEftecttveCtah3; 1013tl2013 SCHEDULE Namep OfpppParsonr( p5) Or Organization(s): sp cDl4 Trms axisli aasAs ents;vaun sere, su sadaar as, reprosenta9ves, successors and Information required to complete this Schedule if not shown above will be shown in the Declarations, Each person or organization shown In the Schedule Is an "Insured" for Covered Autos Liabiltty Coverage, but only to the extent that person or organizafron qualifies as an "Insured" under than Who Is An Insured provision contained in Paragraph A.I. of Section 11-- Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph A.2, of Section I — Covered Autos Coverages of the Auto Dealers Coverage Form. CA 20 40 1013 0Insurance Services Office, Inc., 2011 Page 1 of 1 ixvc, many Tmu +O WUU . anyc A "e 9 25E -39 This endorsement modifies insurance provided Under the following: BUSINESS AUTO COVERAGE FORM A. Broad Form Named Insured The following is added to the SECTION 11 -" LIABILITY Coverage, Paragraph A.1, Who Is An Insured Provision: Any business entity newly acquired or formed by you during the policy period, provided you own Pity percent (50^x) or more of the business entity and the business entity is not separately insured for Euslneas Auto Overage. Coverage is extended up to a maximum of am hundred eighty (180) days following the acquisition or formation of the business entity. This provision dope not apply to any person or organization for which coverage Is excluded by endorsement. B. Employees As Insureds The following Is added to the ,SECTION It — LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured Provision: Any "employee" of yours Is on ' Insurad" while using a covered "auto" you dan"t own, hire or borrow In your business or your personal affairs. C. Blanket Additional insured The following is added to the SECTION 11 .. LIABILITY COVERAGE, Paragraph A.I. Who Is An Insured Provision: Any person or organization that you are required to Include as an additional Insured on this coverage form in a contract or agreement that is executed by you before the "bodily injury" or "property damaga' occurs Is an "Insured" for liability coverage, but only for damages to which this insurance applies and only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in SECTION II µ LIABILITY COVERAGE. The insurance provided to the additional insured will be on a primary and norroontributory basis to tine, additlorlal Insured's own business auto coverage If you are required to do so In a contractor agreement that is executed by you before the "bodily injury" or property damage" occurs. D. Blanket Waiver Of Subrogation The following is added to the SECTION IV — BUSfNESS AUTO CONDITIONS, A. Loss Conditions, 5. Transfer Of Rights Of Recovery Against Others To Us', PPA 900 0t) I I Vo na., U., w /ta /Wl .,',"n/ s, rage a u[ s We waive any right of recovery we may have against any person or organization to the extent required or you by a contract executed prior to any "eccldent" or loss", provided that the %ocldenf" or "loss" oriaes cut of the operations contemplated by such contract. The waiver applies only to the person or organization designated in such contract. E. Employee Hired Autos 1. Tile following is added to the SECTION It — LIABILITY 0OV9RAO9, Paragraph A.I. Who Is All Insured Provision: An "employee" of yours Is an 'Insured" winks operating an "auto" hired or rented under a contract or agreement In that "employee's" name, with your permission, while performing duties related to the conduct of your business. 2. Changes In General Conditions Paragraph 5.1s. of the Other Insurance Condition In the BUSINESS AUTO CONDITIONS is deleted and replaced with the fallowing: b_ For Hired Auto Physical Damage Coverage, the following are deemed Is be covered autos" you own: 1) Any covered "auto" you lease, hire, rent or borrow; and 2) Any covered "auto"' hired or rented by your "employes" under a conirmot In that Individual "employee's" name, with yoUr permission, while performing duties related to the conduct of your business. However, any "auto" that la leased, hired, rented or borrowed with a driver is not a covered. "auto ". F. Follow Employee Coverage SECTION it — LIABILITY COVCKAGe, Exclusion 84 does not apply If you have workers compensation ineumnoe in -force covering all of your employees. G. Auto Loan Lease Gap Coverage 25E -40 SECTION III — PHYSICAL DAMAGE COVERAGE, C, Limit Of Insurance, is amended 4vy the addition of the following: In the event of a total "loss" to a covered "auto' shown in the Schedule of Declarations, we will pay any unpaid amount due on the lease or loan for a covered "auto", leas: Page 2 of 5 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 Ed. 4.84) NiAIVER OF OUR RIGHT TO RECOVER PROM OTHERS ENDORSEMRNT- CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce Our right against the person or organization nerved in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from tea.) You must maltil payroll records accurately segregating the remuneration or your employees while engaged in theworkdescribedintheScrews. The additional premium for this endorsement shall be ? Vo of the California workers' compensation premiumotherwisedueonsuchremuneration, Sollodute Person or Organization Job Description For Proposal Purposes • Nate: Non- Jobs performed for any person or organization that youspecifictermssuchasagents, volunteers, have agreed with in a written contrast to provide this subaldlariea, rpprasentatives, sucoasaors and agreement. Thte ondoremnsnt changes the Policytownich It Is attechod andIs offecllve oflho date (saved unless other rlsa stated. The Informallon ])view Is rogphisf hnlywhsn Ihts endorsement is lashed eutlen rani to propnrailun of the Polley.) andwsencont Effective 1013112013 PwlcyNa PSWO001282 tannish Insolence company Joseph C. Truxaw and Associates, Inc. RLI Insurance Company Counterslgned By E ndorse nolnn No. OIU98 by ti's worsen' Compensation Insurance Ronne Bureau ofClI fmnla, Alt rights reserved, WA, .u"'/ Tiun 40/1B /LPL1 11 .j 1 . 'x" 5 of i 25E -41 err CERTIFICATE OF LIABILITY INSURANCE wsfamwor llyj 101Y SR. THH_ THIS CORTIPICATE I8 t$BUEA AS A MATTER ON INFORMATION ONLY AND CgNFERe NO RIGHTS UPON THE CERTIFICATO HOLDER. ThlleCERTIFIOATEDOESNOTAFFIRMATIVELYORNEGATIVELYAMEND, EXTEND OR ALTER THE COVERAGE APPORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING iNSUROR(S), AUTHORIZED R IPRE$ENTATIVO OR PRODUCER, AND THECERTIFICATE HOLDER, IMPORTAN'Y; If the dads Lgale iolddr Id an ARDITIONAL INiiURED, Ilse pr5ltdyt as{ must 6d undarsgLl, If SURROOATION IS WAIVED, %m), t tothelarvalandconditionsofthepoltoy, certain Policies may require an endorsement A statement on this cadi0aato Rods not confer rights to theCOHM11CataholoarlYlHourofauchendOnsamenta . PNavoaca IOA insurance services -. _cnNTm2Tlimr_al.(9YC)_FlouyTianSO0Vantix, Suite 250. _._....._..._..._... AfseVleo,CA 42060 EricPBVia. A _Su0944,904.7R _n Nat;._a$a9zs50 as AMaa;Lairydmn titreusn.a7m._......._ ...... .... ._............._...__..—_-- rNqunaalaAnpwgga{Nrncovannps, .... ruictlwww,Mayss.4oln CA LICanaO f /OE6'Y769 ..,...1NSgACnn ..5'6.I.triSilCanng Cmm arnINall ...,._,,.].;%9S5aadtNNUnali9;,_, fC78E9pp11 jr. iY aHd ASSt3Clatae, Inc, __._.____ _..._ ...... "_.j._. .............._._. 266 Suit OragAnita,2116897t OCdD sCA 02000 _....____,........._....._ -,---- ...._..._.._,__._.... "__ INSURSR,U3__ w sRF CbVOIYA(ile$ CERTIPICATF NUMROR: S g&ina7REVISIONNUM6FRsTHISISTOCERTIFYTHATTEEPOLICIESOPINSURANCELISTEDRELOWHAVEBEENISSRO'IO WW INSURED NAMED ABOVE FAR TEE POLICY PERIODINCICKIED: NOTWITHSTANDIAIO ANY RROUIRBMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT RON RESPECT TO WHICH THISCERTIFICATE, MAY BE ISSUED OR MAY PERTAIN, Ina INSURAN08 AFFORDED BY THE POLICIES DESCRIBER HEREIN IS SUBJECT TO ALL THE TERMS, C 9I SA DCFONITIONSOrSUCHPOLIDIES,LIIMITS SHOWN MAY HAVE SEEN REDUCED HYPAIDCIA1Ma. TYlpppiNBdaAxea maac 0 2ULY NaNa pOCI.... Lim CaNCBALLiAtl11,TIY 2AGn CCCURRENC2 5 CgMMaRCRt CIiNL:firll LWU1LIrY 11 n tl6..._.....-- Ee_,,acurronool5 92R9AN_N. aAbv 2WURY S - nEtilTr ihLAgGnenATE 8 GEN'L AGGREGATE LIMIT 'MPLIESPER. t'1w% PRODUVIO-CUMP14PAea PomaY Loa„ AUWMDa1La AAA9ILntl rnI1 pI L 11 I ANV AUTOAU. nwNED 804OVIEG I AUTO AUTUa POUILY INJURY Iran Ua,yu,e 8 - -- - ga4WLYINJUnY1PNruu+Ua,d1 INIaaO AxTOa _ nunri°uwN4n P AMAGE s -."" UMana4WA LIAR nGUUIi EACHOC,CURRBNCE 5 CWhiT•MWE a2G L_ aeTawTlaNa AGGROTE g . I Wana9RU COMPENeATRON ANe4MPLOYaRTMAe11,11Y yINANYFRPRRIfiTPRNMRTNp {YRkECIITIVF r- OFPI4RRIMRMnER EXCLUDE' NfA 2M EAGN AOG!pENT 6 u lMaaUnlatyiR No {L...,.I II va, xonobanndor n,L. n19EAtlEFAEh4PLGYfiF 5 i °.L, OIaEAefi- PDLIVYIIMIT aD." IIRION OF 4P ATIONqUcIp A Prntdaslormi LiabilityCiairio•made RDPtl0t123p 711312019 782014 32,ODO,000 Per Claim 32,000,000 Aggregate aaaURIRTiPiI pF4PERAfIgt1811 .O4AY1Rad°4@n141;C8 IAYaL11Aa4Tlp tei, Addlllusln°IimllJrlca3u11 &ieN It mOrueyaoolseaq,nratl) Coverags subject toall policy forms, cond0ions, limitations and eseluafens 00 Day NOIEO OfCause/ 10Days for Nonpayment In O%Opiauce wishpolicyProvaslone. C IF C E OLDER ....,,-,:...,..,,,.: k1,7731J`. JobfprolgOt R4targnod For Proposal Purposes - Note: Non- al1gULU ANY OF THE AVOWINDOORISeO'POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL DE DELIVERER INSpeDltlo. terms such as aa eats, Volunteers, ACCORDANCE WI7HTHE POLICY PROVISIONS. subsidiaries, repreB$ntatives, successors and 8B81Nfl$I etc; cannot be Included. Only AOTO0n124o 116PR@5"7AlIVE60110ficentity" names will appear. ir+'/ ry/ ` 7,,,.'^ N11908- 2010ACORDOORPORATION. APTIghtarsaalved. ACORD 26 (2010195) The ACORD name and laOo are rcnglotorad TrmPoo of ACORO IAM tlutry Tmn 0 1111.Ll ),Irze rn PM,. 1 ne , 25E -42 Exhibit C — Rates CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES Certification - I certify that I have read, understand and agree to the terms and conditions ofthis Request for Proposals, I have examined the Scope of Services { Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitation that may Impact work requests. I understand and agree that I am responsible for reporting any errors, emissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price • Pricing shall be based on an hourly cost for services described in Exhibit A. The required contract provisions need to include the California State Prevailing Wages (Federal "Payment of Predetermined Minimum Wage' applies only to fecleral-ald construction contracts). Prevailing wages will apply to services performed for land surveying, classification$ such as chief of party, instrumentman and chainmanlrodman. Fee must be Inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, Incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Joseph C, Truxaw and Associates, Inc, (714) 935-0265, Fu (714) 935-0106 LEGAL NAME OF COMPANY PHONE AN5 FAX 'NUMBERS 2455 S, Anita Drive, Suite I 11, Orange, CA 9283 BUS1NE$6TD—E)RE$S- APPLICABLE} 25E-43 EXHIBIT 2 25E -44 CONSULTANT AGREEMENT FOR CONSTRUCTION SURVEYING SERVICES WITH COAST SURVEYING, INC. THIS AGREEMENT made and entered into this 15th day of April, 2014 by and between Coast Surveying, Inc., a California corporation (hereinafter "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of construction surveying services. B. Consultant represents that Consultant is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform construction surveying services for City projects, on an on -call basis, as set forth in the City's Request for Proposals - Scope of Services dated November 4, 2013, attached hereto as Exhibit A, and the Consultant's Proposal, attached hereto as Exhibit B. All Exhibits to this Agreement are incorporated by this reference. 2. DELIVERY OF WORK PRODUCT Consultant shall deliver to City all work product which results from the services provided. Said work product shall be submitted in a hard copy and produced in a form compatible with City's computer system, as agreed between the City's Project Manager and Consultant. In regard to material produced as a deliverable under the Agreement, including but not limited to books, reports, plans, photographs, drawings, videotapes, and computer programs, Consultant agrees, for itself and its affected officers, employees, agents, contractors, and volunteer workers, that the authors of all such material, whether copyrighted or not, award to the City, and to its officers, agents and employees acting within the scope of their official duties, as a condition of payment to the Consultant, a royalty -free, nonexclusive, irrevocable license throughout the world to disclose, publish, translate, reproduce, and use such materials. 3. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit C. The total stun to be expended under this Agreement shall not exceed 250,000.00 during the initial two -year tern of this Agreement, b. The total sum to be expended under this Agreement shall not exceed 5250,000.00 during each of the subsequent one -year option periods. c. Payment by City shall be made within thirty (30) days following receipt ofproper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Wmn ' l 4. TERM This Agreement shall commence on May 1, 2014 and terminate on June 30, 2016, unless terminated earlier in accordance with Section 13, below. The City Manager shall have the option to extend the term ofthis Agreement for up to two (2) additional one -year option periods, on the same terms and conditions set forth herein. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer - employee relationship, ajoint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance which shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out ofConsultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, and in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insumd(s); (b) be primary and not contributory with respect to insurance or self- insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit ofnot less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensatian Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self - insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than 1,000,000 per accident. d. Professional liability (errors and omissions) insurance, with a combined single limit of not less than 1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: 25E -46 i) Consultant shall maintain all insurance required above in fall force and effect for the entire period covered by this Agreement. ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (3 0) days prior written notice to the City. f IfConsultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. INDEMNIFICATION To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its officers, agents and employees (collectively, the "indemnified parties ") from and against any and all claims including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses including, without limitation, attorney's fees, disbursements and court costs) of every kind and nature whatsoever (individually, a claim; collectively, "claims "), which may arise from or in any manner related directly or indirectly) to any work performed or services provided under this Agreement (including, without limitation, defects in workmanship and /or materials) or Consultant's presence or activities conducted performing the world ( including the negligent and/or willful acts, errors and/or omissions of Consultant, its principals, officers, agents, employees, vendors, suppliers, contractors, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable for any or all of them). Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the indemnified parties from any claim arising from the sole negligence or willful misconduct of the indemnified parties. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 8. CONFIDENTIALITY If Consultant receives from the City information which due to the nature ofsuch information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City, 91 CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 25E -47 10. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M -30) P.O. Box 1988 Santa Ana, CA 92702 -1988 Facsimile: 714 - 647 -6956 With courtesy copies to: Public Works Agency — Construction Engineering City of Santa Ana 20 Civic Center Plaza (M -22) Santa Ana, California 92702 Facsimile: 714.647 -5058 and City Attorney City of Santa Ana 20 Civic Center Plaza (M -29) P.O. Box 1988 Santa Ana, California 92702 Facsimile: 714 - 647 -6515 To Consultant: Coast Surveying, Inc. Attn: Ruel del Castillo 15031 Parkway Loop, Suite B Tustin, California 92780 Facsimile: 714.918 -6277 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by telefacsimile, communication shall be effective or deemed to have been given twenty -four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 11. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terns of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 25E -48 12. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 13. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt ofsuch notice of termination, subject to the following conditions: a. As a condition ofsuch payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property ofthe City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 14. DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 15. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 16. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement, 17. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City (ally, including reasonable costs and attorney's fees, far any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fidly set forth in the body of this Agreement. 25E -49 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year First above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Ey:c ` t1 Lisa Storck Assistant City Attorney RECOMMENDED FOR APPROVAL: EDWIN "WILLIAM" GALVEZ, P.E. Interim Executive Director - PWA CITY OF SANTA ANA DAVID CAVAZOS City Manager COAST SURVEYING, INC. RUEL DEL CASTILLO President 25E -50 Exhibit /t— Request for Propouad — ScooeofSecvic,* DESCRIPTION AND SCOPE OF WORK The issuing thisAeqmest for Proposals (RFP) for Construction Surveying and Map Checking Services. m general, the Consultant shall perform monument preservation and construction staking for various City projects on an as-needed basis. A California-licensed land surveyor shall be in responsible charge o[ all survey work performed under the contract, ThmCommo]taoteymn/icWnnha||incfude,bu1no{befirmtedto,Ubm0n||mm'mg: A. Research existing County and City records for survey monuments within the project area- B. Prior ha any clearing, removal, sr excavation efforts, perform a diligent search for property fine monuments, street centodinw monuments, and benchmarks within the project arwa, recording their identities and precise locations in reference to monuments or witness monuments that will not be disturbed during construction, The records of these monuments and references shall conform 0o Section QT71o[ the Business and Professions Code ofthe State mWCalifornia. After completion of the construction, any monument disturbed or removed during construction shall be reset conforming tm Section 8771, Emnbomobedin* intersection shall be drawn on a single Comer Record showing local fie points and tie distances, The Corner Records shaft bm drafted \m08ic,a+&mtiom (version 8nrewMieh, and a digka|copy of each mubmd&a1tw the City. C, Provide construction staking for project improvements. Records of the line and grade stakes cut sheets) shall be on forms provided hy the City, and the originals shall become the property of the City upon completion of each su miThwCity*N|pmm'idodigbu construction plans and specifications for each project The consultant shall furnish hard copies m{ plans for field personnel amneeded, Q Set Fine d grade wtak*winacmnrdmnonwfilhthe plans and specifications, Notify the City immediately of any discrepancies or design errors discovered on the plans during staking or when wwrb/ing the line and grade of existing improvements mt join points. E, Complete the construction staking within the time frame specified om the Su Fba|uoot Fmmnor(mmiaivn/^nnb xomwmcwthe staking mm later than two working days from the receipt of the request, providing oonbnmwuoS service onti|the request iscomplete. F Furnish all office support, Labor, materials, equipment, tools, and incidentals necessary in complete the mpeamd surveys. The costs for these items shall be included im the hourly nr lump sum costs and o* additional compensation will Wo allowed therefore, U U G, Attend meetings with City's staff as required, Map Checking Services H. (/formation furnished by the City will be roughly as follows: 1set of Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse closures, and improvement plans. Review Exhibits for technical correctness and completeness, consistency with the City guidelines and requirements, compliance with the Subdivision Map Act, and acceptance for J, Review title report and existing easements for correct plotting and references. K. Review improvement plans associated with Ilie project to ensure the Exhibits correctlyidentifythelimitsandlocationaushown *m the improvement plans. L Provide a set mf redline check prints showing the nndiinod comments, and required corrections and information, M. Provide a check letter covering the major required comments, and corrections and instruction for future submittals. K Provide admembwet with items L. and 0Y. above a& the end cfevery review. The tinuwshowt must include, but isnot limited to, project name, review number, dates, review hours, hourly rate, and total cost. J, Provide survey services mm requested, Adetailed nf work will b outlined when specific project is assigned to the consultant- Services shall include, but are not limited to, cross-sections, intersection gilids, centedine determination, digital terrain models (Alm), right of way determination, utility profiles and exhibits. P' Generate a computer dnwwing inMimnatabmnVB format showing survey per the attached City of Santa Ana CADD Standards (Attachment B) as well as the sample survey drawing on the City of Santa Ana wmbsita listed m item @below: 0. All survey needs to be prepared to the satisfaction of the CiVs Senior Surveyor and meet the following standards: R. Horizontal control shall bo based onthe U983h|wrth American Datum (NAD83 bed toa minimum of two proximate County of Orange, CCS8J, Zone \/1,1991-5S Epoch Adjustment control points. Project coordinate values shall 6e provided imU,G, Survey Feet, The County control points shall determine the Basis uf Bearing for the project S. Vertical control shot be based mn the North American Vertical Datum mf1983(MAyD88),tied k>u minimum ef two proximate Cowmtyo# Orange bench marks- Project elevations shall bo provide inU.S. Survey FaoL T- Horizontal alignment(s) for the project shall be tied to the survey centerline monuments within the project area, U. With the coordinate values, a full location and detailed description, including point character with reference(s), shall be provided for all found and set monuments for the project. For this purpose, a sketch of the control network is required- V. Copies of all survey field notes and raw data files shall be provided along with a listing of the final coordinates for all surveyed points. The digital file format for the listing shall be: point number, northing, seating, elevation, description (comma delineated with no spaces, one point per line). The coordinate precision shall be one hundredth of a foot. W. At any given time the City may need to mobilize survey crews to different project sites, the consultant shall have a minimum of three (3) survey crews for mobilization. X. All City CADD standards as well as fl icrostation configuration files are located at: Y. hftp:/Mww.santa-ana-org/pwa/EngineetingSeNices,asp IMPLEMENTATION A. City staff shall have the right to modify, reduce, or delete the services as needed by City. B. The term of the contract shall be for two (2) years which shall commence on the date that City Council approves the award or the date that all required bonds and insurance have been approved by the City Attorney, whichever occurs last PERFORMANCE SCHEDULE X City staff will provide written request for quotes- The consultant will respond, in writing within 3 working days. The City can request tump sum or hourly rate qLWOS. The consultant shall provide backup documentation for all expenses upon City request. B. Upon approval and within 7 working days, the City shall issue the Notice to Proceed. Survey work shall begin within 2 working days from the receipt of the Survey Request Form. Map checking work shall begin as indicated on the Notice to Proceed. C. The City reserves the right to assess liquidated damages or terminate the contract. D. City staff shall have the fight to negotiate the terms of the quote, 25E-53 Exhibit B — Consultant's Proposal COAST SURVEYING, INC. 10031 EARk a6Y- OOP SUITE B TUSTIN Coq. J27$(46527 1714) 81$•8266 FAX (714) 918.6277 wewr coestsurvev com WA 19 '` t momMe a- ,' FOR CITY OF SANTA ANA I r i M t ,. + 25E -54 COASTSURVEYING, INC. 1 31 PARK P UITE. TF15fiIN,,CA 977$ -652j (714197 $62 8 FAX I7iAT 31 $ -&277 v orn December 2, 2013 Carlos Castellanos, PE City of Santa Ana, Public Works Agency 3rd Floor, Ross Annex 20 Civic Center Plaza Santa Ana, CA 92702 Dear Mr. Castellanos: Coast Surveying, Inc. (Coast) Is very interested in continuing to provide surveying services to the City of Santa Ana. Coast has been providing professional surveying and mapping services throughout southern California since 1981 to many City, County, State, and Federal Agencies, local Transportation Authorities, as well as numerous private engineering companies. Key Factors for Coast Survevina. Inc.; 1. Coast has been in business in Orange County for 32 years, the first 6 years in Santa Ana. 2. Coast has 32 years of construction staking experience on public works projects In O.C. 3. Coast has been performing map checking services in O.C. for over 32 years. 4. Coast has been working for the City of Santa Ana since 1886, starting with a subdivision map checking contract. 5. Coast has been performing design surveys and construction staking under contract withtheCityofSantaAnaforthelasttwoyears. 6. Coast has always responded in a timely manner for the City of Santa Ana. 7, Coast currently has a contract with the County of Orange to provide subdivision map checking services, something we have been doing for them since 1881. Ruel del Castillo, PLS 4212, will be the Project Manager and the California Professional Land Surveyor in responsible charge of all survey work performed under this contract. Coast herebyguaranteesthatkeypersonnelwillbecommittedtoperformtherequiredtasksthroughoutthe duration of this contract. If you have any questions or comments, please contact me directly by phone, fax or by e -mailatruel.detcastillo@coaststirvey.corn. Thank you In advance for considering our firm. Very truly yours, NALdelCastillo, A.L.S. 4212 President P113.158 25E -55 v + a 5 25E -56 G x C .1ST SURVCYiNG, INC. taos wraai. wavrcacr sui •r.lw"I..tiaE.Z997 Lr191s A 6a EP3Sri7?LS19 ZZWWN!COFIgI 811 NpM COMPANY PROFILE Coast Surveying, Inc. (Coast) was founded in 1981 in Santa Ana by Rues del Castillo, P.L.S. and Skip Touchon, P.L .S. as Coast Surveying and Mapping and was Incorporated on January2, 1984. Mr. Touchon left the firm in 1090 to pursue his dreams in the Central Coast area and today, Coast is led by Mr. del Castilla. Coast currently has twelve employees, four of whom are Professional Land Surveyors licensed in California, Coast Surveying, Inc;. is a Certified DBE firm with LACMTA and Caltrans. Certificate attached. Coast has been providing professional surveying and mapping services, including centerilne ties, Corner Records, construction staking, design surveys, serial photogrammetric mapping, topographic surveys, hazmat surveys, legal descriptions, and right- of-way mapping, throughout southern California for the last 32 years to such governmental agencies as: Caitrans - Districts 5, 6, i, B, 9, 11 and 12; OCTA; RCTC; tv1TA; SCRRA; SBCAG; CFTC; TCA; counties of Orange, Los Angeles, Mariposa, Riverside, and San Bernardino; cities of Santa Ana, Irvine, Costa Mesa, Newport Beach, Carden Grove, Tustin, Seal Beach; U.S, Army Corps of Engineers; U.S. Navy; U.S. Ali, Force; FAA; BLM; Port of Long Beach; Port of Los Angeles; San Diego Unified Port District; State Architects Office; CA Department of General Services; CA Department of Water- Resources; and CA Department of Corrections, as well as numerous private engineering companies. tUINftJ.C1 ONTitACTS Coast Surveying, Inc. currently has the following on -call contracts: City of Santa Ana - Design Surveys and Construction Staking City of Santa Ana -- Might of Way Services City of Newport Beach - Surveying servicea Clty of Garden Grave -- Surveying Services City of Tustin -• Surveying Services City of Irvine - Surveying Services City ofPomona - Surveying Services County of Los Angeles -M Surveying Services County of Orange - hfap Checking Services MIaf T CI j t7r aANTA ANA xPIaIINC Numerous ,street Rehabilitation project$ for the City- design Surveys & Coast. Staking Santo Clara Av.1Llncoin to Spurgeon Sewer & Water Lines -- Design surveys & Coast. StakingFifthStreet /Jackson to Sullivan - Construction Staking Byer Road at SR -55 Freeway - Design Surveys Santa Ana 81vd, Grade Separation through AECOM -- Aerial, Design Survey & P/W SA -5 on Bristol St. N /C? Alton through Tetra Tech, Inc. - Design Survey & Ctenterilne First Street Bridge over Santa Ana Rfver through DMJM Harris - Aerial, Design Survey & W 25E -57 Bridge Rehabilitation through PBS &J (W. Koo & Assoc) — Design Surreys & PIWDefineatfon Parit Santiago Streets through DMJM Harris _ Design Surveys Wilshire Av„ Elder Av., & 13orchard Av. through DMJM Harris -- Aerial & Design Surveys Santiago Park Habitat Building through Tetra Tech, Inc. - Topographic Survey Fire Stations 4 & 8 through DMJM Harris _ Design Surveys Main Street, Warner Av. to eh St., through Tetra Tech, Inc. — Aerial &tapping, Design Survey, Centerline Determination, Centerline Ties, & Corner Records Thorton Park through DMJM Harris -- Design Surveys Santa Ana Civic Center Plaza through DMJM Harris — Design Surveys Subdivision Map Checking Services for the Cl#y of Santa Ana Design Surveys and Construction Stalling for the City of Santa Ana M See attached Exhibit D for references. STAER& — KEY EggQNNEL PROJECT MANAGER Rust del Castillo has over 48 years of experience, the last 32 years with Coast, in managingbothfieldandofficeoperationsforallphasesofsurveyingandmappingservicesandwas licensed as a Land Surveyor In California in 1975 as P.L.S. 4212, He has managed over 50 on-call" contracts directly for, or In support of, many federal, state and local agencies Including the Cities of Santa Ana, Tustin, Garden Crova, Irvine, Newport Beach, and Seal Beach, the Counties of Orange, Los Angeles, San Bernardino, and Mariposa, the U,S. Forest Service, various U.S. Army Corps of Engineer Districts, the U.S. Navy . Southwest Dlvislcn and the Metropolitan Water District of Southern California (MWD). He has a "hands -on" working knowledge of various land surveying services Including final subdivision map checking, right -cfway mapping, preparation of legal descriptions, boundarysurveys & analysis, GPS surveys, topographic surveys, utility location surveys, aerial photogrammetric mapping, large-scale aerial and geodetic control, construction staking, and monitoring quantities. For example, while working directly for the County of Orange, Mr, del Castillo was responsible for all boundary surveys, first -order & second -order vertical and horizontal control surveys, photogrammetric mapping, control surveys and canteriine surveys, In 1981, he established his own surveying company in Orange County, Coast Surveying, Inc. Over a 30 -year period with a staff of up to 40, his company completed hundreds of surveyingprojectsInsouthernCalifornia, generating over $50M in fees. Mr. del Castillo serves as Coast's President and provides project management as well as contract administration for all major Coast contracts, Mr. del Castillo is licensed as a Professional Land Surveyor in the states of California, Arizona, Nevada, New Mexico, Colorado, Utah, Idaho and Washington, and is also a Certified Federal surveyor (CFed$). R JECT RUEYQLq,=„,CiFFiCE UFtYEY NIA_ Gwen dal Castillo has over thirty -seven years of surveying experience, the last 31 years with Coast, in southern California, was licensed as a Land Surveyor In California in 1982 as R L.S. 2 25E -58 5108, and has an AA degree in surveying from Santa Rosa College, Ms. del Castillo has had extensive experience in boundary analysis, preparation and checking of legal descriptions and maps, Corner Records, checking of final subdivision maps and Records of Surveys, research, as well as providing internal checking and duality control, Ms, del Castillo has also had extensive experience In field note reduction, calculations, preparation of as -built plans, and GIS database setup, input, review, analysis and output. Ms. del Castillo was responsible for the preparation and processing of centerline ties & Corner Records, as well as several Records of Survey. PRCiJECT St V YCe[$ PIELIS SaUV ( ANAGER Kon Kasbohm has over thirty-six years of surveying experience; the last 23 years with Coast, In the field and directing field crews in performing all types of surveying including vertical and horizontal control, photo control, GPS surveys, topographic surveys, design surveys, boundary surveys, right of way surveys, and construction layout. Mr. Kasbohm Is a Professional Land Surveyor In California since 1957 as P.L.S. 7377, has been a Certified Party Chief since 1885, and has been Hazmat trained since 1586. Mr. Kasbohm directs the work of the field crews, sets up the work for each crew, and has continued to work as a survey party chief as needed. During the last few years, he has been responsible for the preparation of numerous Records of Survey for MWI7 properties along the Colorado River Aqueduct. Ct7NSTF tUgTiyUTLA 11 „w. APRRC At g t Prior to the start of construction and after eonstruCtk)n has been completed, we will perform monument preservation services as noted above. Our general approach will be to review the construction plans, specifications and standard plans, compute the locations of all improvements to be staked prior to construction, mark removal limits, stake the locations of items to be constructed on an agreed upon offset (such as: slope staking; rough grade, fine grade, rock grade, andlor finished surface; curb, curb & gutter, and /or edge of pavement; drainage structures; storm drain lines and manholes; water lines, fire hydrants; sewer Fines and manholes; utilities, bridge structures; light poles; and signal poles), checking Into existing improvements as needed. We will work closely with the Resident Engineer and City staff to coordinate the construction staking operations, and report any issues to the Resident Engineer. We will rerystako Items only as directed by the Resident Engineer and keep separate track of those particular hours. SUBDIVISION MAP CHg!K„N AREBQ6 _qH Our approach will be to review tentative maps, final maps, easement deeds and lot line adjustments using our detailed, working knowledge of the Subdivision Map Act, the Land Surveyor's Act, proper legal description preparation and map checking procedures utilized In the City of Santa Ana and the County of Orange for compliance with the Subdivision Map Act, the Land Surveyor's Act and the Conditions of Approval as set by the City staff, commissions and the City Council. 25E -59 We will work closely with the engineer /surveyor of record and City staff to process each final map, easement deed or lot line adjustment in a timely manner. We will also check and review map boundaries, title reports and deeds, lot closures, and, If requested, field check final monurnentation prior to release of bonds. In addition, we will review AutoCAD file submittals to see that they are complete and report to City staff. MIMI=, .« If requested, prior to the start of construction, we will research at the City and County forhorizontalandverticalcontrol, centerline ties, record maps, Corner Records, benchmarks, etc„ within the project area. We will then recover all the centerline monuments and related ties that may be disturbed during construction and set additional ties as necessary to perpetuate the monuments, prepare pre - construction Corner Records and process them with the Orange County Surveyor's Office. If requested, after construction, we will reset any missing centerline monuments and ties and prepare post - construction Corner Records and process them with the Orange CountySurveyor's Office and deliver a copy to the City of Santa Ana as well as a MicroStation .dgn digital file for each tie sheet. All work will conform to Section 6771 of the land Surveyors Act. We will also continue the City of Santa Ana's practice of showing the history of theperpetuationofthemonumentoneachCornerRecord, C+ASC U fNG. QUALITY AS„&URLWi2g,,f g LU YC(>NTR%),?P„ „NAypSCHEDULECONMOL Coast Surveying, Inc, will perform all work In a manner equal to or better than the standard of care for the Industry and will undergo Quality Assurance and quality Control. Quality Controlcheckswillbemadethroughoutthecourseoftheproject. From field surveys through the final completion and submittals, licensed land surveyors will perform independent reviews. Coast ties standard quality control procedures for all deliverable products and associated tasks. Coast employs proven Project Control Methods for both field surveys snd office work. These controls and methodology set the standards and guidelines to be used. Survey Manager andKeyPersonnelare "hands-on" type managers and will be Involved in thorough review at all stages of the project. Effective project management coupled with a rigorous quality assurance program is our proven approach to achieve the goals of each project. QA /QC will be supervised by the QA /QC Director, Calvin Yoshitake, PLS. ONCIC will be performed at ail stages of the planning and technical production. Some of the controls are: Review of the Task Order and Work Plan. Verifying control points. Using digital levels for level circuits. Closed traverses and level circuits. Field notes on special facilities. QA/QC; of the field data.. QA(QC of the office production. QA/QC of the final submittal to the client. 25E -60 Quality assurance begins with Project Delivery Planning, Technical standards and specifications, defining of deliverable items, and milestone schedules will be identified at the project planning stage. The following guidelines can be used as a general checklist for the main elements of any project work plan. Unless a specific plan Is required by the contract, at a minimum the following should be considered as appropriate quality assurance measures: Detailed statement of work and scope of required services Milestone Schedules, budgets and milestone points Precise definition of required deliverables, contract standards, client imposed standards andlor Industry standards to be used: The use of advanced technology Tasks and responsibilities Adherence to established Industry and professional standards Forms and reporting documents that will be required Compliance with client »mandated standards and deliverable requirements Statements of safety procedures for fieldwork Three types of established standards should be considered for each project: Industry or discipline standards, Client- imposed standards, and our company standards. industry standards may be considered the minimum level of standards for a given project. These are the common standards used throughout the Industry or discipline and are generally based on liability and protection of the public. Client standards are those unique standards required by the client for the project, They may Include CADD standards, drafting styles and the level of confidence (sigma) required for the data. Our firm's standards are those developed our local conditions or in -house operations, These standards focus on client service, communication, reporting, documentation, and the use of advanced technology. During the project planning and start -up phase, Coast's Survey Manager will work with tite technical managers and office staff to select the checking program and review forms applicable to a particular project. They may add additional review forms and checking programItemsthatareuniqueforthatproject. On a specific project, the survey manager takes responsibility for the Implementation of a QA Program for the entire project, This Includes making sure that the project team has a clear understanding of the latest scope of work and contract conditions, and has the available staff and resources to perform quality work. The survey managers or project surveyors take responsibility for the detailed standards, checking, and reviews required. A major part of the assignment of tasks and responsibilities will be the management of the various team members and subcontractors Involved with this project. Management of these elements and insuring their compliance with the work plan, standards, schedule, budget and high quality results will be the major task of the survey manager. To insure quality and adherence to the project standards the survey manager will: 1. Provide a complete project briefing prior to commencement of any work. The briefing should include all staff and subcontractors assigned tasks on the project. 2. Provide all team members or subcontractors with a written work plan including a description of tasks, milestone schedules, budget anti specifications for the work involved. 3, Have the subcontractors transmit weekly situation reports to the project manager via e- mail. 25E -61 4. Manage all milestone events on an Individual basis, i.e„ the team members or subcontractors should not begin a new set of tasks until the milestone for the previous set of tasks has been met and accepted for quality and adherence to the stated project standards. Cast control is synonymous with qualified staff, technical excellence, quality assurance and good project management. For any assignment Coast will use the following: Qualified, licensed professional surveyors who are In responsible charge of the work, and technical exports whose qualifications are specific to the task. All work should be carried out under the direct supervision of a locally licensed land surveyor. State -of- the -art survey equipment, survey software, desktop and notebook computers, communications equipment, and the Internet access for transmittal of data and reports. Quality control provided at all phases of the work Hands on survey, mapping, imagining, GIS, modeling and photographic supervision and project management. Time and cost reporting accounting systems. These costs should be traced on a weeklybasis, or on smaller projects back labor costs on a dally basis, Coordination and communications are equally critical to quality and cost control, Communications within the team should be conducted on a regular basis in person or via telephone, fax, and /or e -mall, Data files should. be transmitted on a daily basis to the project survey to be reviewed and archived. Client communications should be focused through the survey manager. IN AN EVENT AA ER „LJ 15 OFF SCHEOULIE All the above mentioned elements of QA/QC plan may not guarantee that a project will be on schedule. If the schedule is off schedule, this QAlQC plan will minimize the issues and corrections needed to bring the project back on schedule. Coast Surveying's approach to bring a project back on schedule at no additional cast to the client: 1, Early detection 2. Early communication to all concerned, including evaluation of corrective measures, which could include; a. Using edditional staff /resources b. Different methods c. Shortening the QA /QC final review time by adding another QA/QC manager, Coast has over the years, developed the project controls, methodology and Implementation methods necessary to give our client the surveying information requested safely, On-Budgetandan- Schedule. Q'ChVgLUS ON Coast Surveying, Inc, is especially well suited to perform On -Gall Surveying services for the City of Santa Ana: Project Manager, Ruel del Castillo, P.L.S. 4212, has over 48 years of surveying experience in Orange County, who has been licensed as a Professional Land Surveyor in California since 1975 and who has extensive experience In all aspects of land surveying, especially construction staking and Corner Records. 25E -62 Office Survey Manager, Gwen clef Castwlo, P.1_,S. 5708, has prepared over 500 centerline ties & Corner Records in the last 5 years. Field Survey Manager, Kerr Kasbohm, P.L.S. 7371, has over 35 years of construction staking experience, the last 20 years with coast. Coast Surveying, Inc. has filed over 500 Corner Records during the last 5 years, with over half of those In Orange County. Coast Surveying, Inc has over 32 years of experience In Orange County performing construction staking for roads, freeways, channels, bridges, water, sewer, storm drain, structures, parks, buildings, and utilities. Our office Is less than ten minutes away from the Santa Ana City offices. Approximately 96% of our work is performed for governmental agencies. Coast has a history of pleasing our clients — over 85% of our work comes past clients. 100% of the work will be performed by a DOE Certified Firm, SURVEYING AND MAPPING IS OUR ONLY BUSINESS! Ccast hereby acknowledges receipt ofAddendums 1, 2, and 3, Please see attached full -slzed resumes for key staff, LAGMTA DBE Certificate, construction prnjacts experience, and Attachments D through H. Attachment C (Hourly Rate Sheet) is under separate cover. 25E -63 COAST SURVEYING, INC. i%UftRKWAYLb &_,U,6L4U (YJ4181U-8268 EAAl((72a18. M www.00astsurve,v.com Numerous Street Rehabilitation Projects in the City of Santa Ana for the City of Santa Ana. Over the last four years, work consisted of design surveys, computations, and construction staking for curbs, driveways, and roadway surface for numerous street rehabilitation areas throughout the City of Santa Ana. Avenue H from 2Wh Street West to 26s" Street West in Lancaster for the City of Lancaster through Harris & Associates, Inc. Work consisted of construction stakingforstreetandbridgewideningoverbothStateRoute14andAmargossCreekChannel. Also Included slope staking and final staking for freeway on /off ramps as well as staking for street widening. Route 91 Freeway from 1.15 Freeway to McKinley Street in Corona for the Riverside County Transportation Commission, Work consisted of construction staking for freeway widening, addition of auxiliary lanes, retaining walls, and slope staking. Bristol Street 11-405 Interchange in Costa Mesa, California for the City of Costa Mesa thru Kasler Corporation. Work consisted of construction staking for three new on -off ramps, bridge widening on Bristol Street over the 405 Freeway and widening ofBristolStreetnorthandsouthofthefreeway, Route 241 Freeway (Foothill Corridor) - Portola Parkway to Lake Forest Drive In Lake Forest, California for the Transportation Corridor Agencies thru Ebenstsiner Co. Work consisted of construction staking of 1,7 mites of new freeway (Foothill Corridor) being constructed by the Orange County Transportation Corridor Agencies to Caltrans° specifications and standards; rough grade /slope stakes for both sides and centerline of freeway, eight ramps, access roadway, SCE line, and developer borrow sites; layout stakes for box culverts, R.C.P., pre -cast concrete drain lines, and drain inlets; finish grade offset stakes for both sides of eastbound and westbound roadways, centerline, eight ramps, Lake Forest Chive and Portola Parkway; layout stakes for overhead sign pole foundations; aerial photogrammetric mapping; offset stakes for settlement platforms; settlement plate monitoring; construction layout for six bridges consisting of bridge cone grade stakes for abutments, layout stakes for abutments and wingwails, edge of deck lines on soffit, edge of deck lines on overhang, and locate and grade three steel dowels per station on 25 feet stationing; staking for fence on right -of- way; topographic; surveys in field and produce contour mapping; prepare slope stake listing; monitor cracks in finished slopes; final monumentation; and vertical and horizontal control. 25E -64 Route 91 Freeway HOV - Route 55 to Riverside County Lint In Anahelm, & Yorba Linda, California for the California Private Transportation Corp, thru Klowit 31. The scope of work involved providing quality control /quality assurance verification surveys as needed for the construction of 10 miles of new privatized HOV toliways. The project included numerous retaining walls & soundwalls, median paving, bridge widening, major interchange redesign, detours, and all associated survey control - conventional and GP$. Route 110 Freeway - Gardena Blvd, to Redonda Beach Blvd, In Less Angeles, California for Caltrans - District 7. Work consisted of construction staking on the Harbor Freeway from 0.1 mile north of Gardena Boulevard to Redondo Beach Boulevard: marking 100 feet stations and B,C. and E.C. points along freeway shoulder and 1,00 feet stations along Redondo Beach Boulevard; marking rough cut line and grade for retalning wall and soundwail footings; marking various saw cut lines; staking for retaining walls, soundwalls, and drainage structures; cross-section existing cross streets and freeway shoulder areas for quantity calculations; and miscellaneous construction staking as required, San Joaquin Hills Transportation Corridor State Route 73) In Orange County, California for the Transportation Corridor Agencies, Work consisted of: preparation and /or review of legal descriptions and sketches, acreage calculations, and exhibits for various properties; preparation and revision of constraints maps; review preliminary title reports along with revisions or updates; provide fee credit acreage calculations and exhibit maps; reviewing final policies of title and policy binders for accuracy of descriptions; field reconnaissance with builders surveyor of all horizontal and vertical control monumentation; maintain primary control network; staking the perimeters of no- work or limited -work areas designated as amhaeologicai or biological resources; providing oversight verification surveys as directed by the Construction Engineering Manager (CEM) for bridges, structures, walls, drainage, slopes, and finished surfaces as needed for the construction of 20 miles of newtoilways. Route 5 /Route 55 Freeway Interchange with HOV Connectors In Tustin & Santa Ana, California for Caltrans - District 12 thru RSF Consultants, Work consisted of Design Surveys as constrvotlon project proceeds which could be topographic surveys, cross - sections, volume computations, utility locations, and other miscellaneous design surveys. Work also consisted of Right -of -Wray Surveys as follows: search for existing right -of -way monumentation on Route 5 and on Route 55, tie monuments to control, and tie monuments to be destroyed by construction to reference monuments; search for existing centerline and right -of -way monuments on cross - streets and on side streets, tie monuments to control, and tie monuments to be destroyed by construction to reference monuments; after construction, reset monuments destroyed by construction; after construction, set monuments at new right -of -way points of control; assist in preparation of post - construction Survey Control Maps; and perform any centorline or boundary surveys necessary for the preparation of Records of Surveys. 25E -65 of surveying and mapping services. He has managed 50 "On -Call' contracts directly for the suppor federal, state, and local agencies. These contracts include the Counties of Los Angeles and On U.S. Forest Service, various U.S. Army Corps of Engineer Districts, the U.S. Navy — Southwest and the Los Angeles County Metropolitan Water District (MWD). He has a "hands•on" working knowledge of various land surveying services, including Right -of -Way andboundarysurveysandanalysis, GPS surveys, topographic surveys, utility location surveys, large -scale aerial, and geodetic control and monitoring quantities. While working directly for the County of Orange, Mr, del Castillo was responsible for all boundary surveys, first order / second order vertical and horizontal control surveys, photogrammetric mapping, control surveys and centerline surveys. COAST SURVEYING, UNC, EXPERIENCE SCRRA on Orange County Service Expansion (60 Miles) & Grade Crossings thru J,L. Patterson & Assoc., as Survey Manager. Work performed included establishing control monuments every 5 miles, and photo control targets, aerial mapping, DTM and digital orthographic photography covering a 600 -foot wide swath along the entire project length, petalled topographic surreys were made under all over crossing structures and areas of proposed RR yards and maintenance facilities. Precise H & V location data along the track was obtained and horizontal alignment determined in areas of concern, On 53 grade crossings, performed work included construction control, topographic surveys, title reports and legal descriptions. Right-of-Way/Boundary surveys were also performed. All work completed on -time and on- budget, Metro, Major Projects as Survey Manager on: Airport Metro Connector through Connect LAX through Connect LAX (PB and $TV Joint Venture), The project is 3,500 acres of very complex and busy LAX. Work consisted of performing design surveys, aerial mapping, and Right -of -Way mapping. $374K in fees. Project is on- going. Downtown Los Angeles Streetcar Restoration through HDR, Inc. The project Is 3.8 miles long in the very dense and complex area of Downtown LA. Due to the hundreds of high rise buildings, Coast worked out an innovative flight plan to produce an extremely excellent aerial mapping product. Work consisted of performing control network, design surveys, aerial mapping, and Right -of -Way mapping. $105K in fees, Project is on- going. Interstate 710 North Segment Utility Study, LA County through MDR, Inc. The project is 8 miles long. Work consisted of performing design surveys, aerial mapping, and Right -of -Way mapping. $160K in fees. Project is ongoing. 25E -66 including vertical and horizontal control, COAST SURVEYING, INC. out. Mr. Kasbohm is a Professional since 1986. EXPERIENCE SCRRA Orange County Service Expansion (60 Miles) & Grade Crossings thru J.L. Patterson & Assoc., as Project Surveyor. Coast has and is providing surveying and mapping services under J. L. Patterson & Associates for SCRRA. This project begins at Fullerton Station and continues southerly miles to the San Diego County line, Fullerton to Atwood to Orange and various railroad yards. Work performed included establishing control monuments every 5 miles, and photo control targets, aerial mapping, DTM and digital orthographic photography covering a 600•foot wide swath along the entire project length. Detailed topographic surveys were made under all aver crossing structures and areas of proposed RR yards and maintenance facilities. Precise H & V location data along the track was obtained and horizontal alignment determined in areas of concern. On 53 grade crossings, performed work included construction control, topographic surveys, title reports and legal descriptions. Right -of- Way /Boundary surveys were also performed. $834K in fees. Reference: Tom Tappan, PE, VP of Rail, J.L, Patterson & Assoc. (562) 712.6127. All work is completed on -time and on- budget, Milliken Avenue Grade Separation at UPRR/Metrolink/Mission Boulevard in Ontario for the City of Ontario through Moffatt & Nichol, as Project Surveyor, Coast Surveying performed survey research, photo control, aerial photogrammebic mapping, design surveys, centerline surveys, and right of way delineation. $78K in fees. Reference: Keith Gillfillan, PE, Transportation Group Mgr, Moffatt & Nichol (562) 426 -9551. All work is completed on -time and on- budget. On-Call Surveying Services for the City of Santa Ana, as Project Surveyor. Work consisted of various on -call surveying services, including performing survey research, surveying, setting monuments and filing corner records. $43K in fees. Reference: John Gonzales, Public Works, City of Santa Ana 714) 647 -5033, (JMGonzales@santa•ana.org). All work is completed on -time and on- budget. 25E -67 COAST SURVEYING, INC. Interstate 5 / State Route 55 Interchange, as Project Surveyor. Provided surveys for RBF & Associates in support of their multi- million dollar, Caitrans 12 highway construction project. Control surveys and Right -of -Way surveys performed included: GPS survey of primary control and prepared metric Record of Survey Post - construction Survey Control and Survey Control Maps Right -of -Way Survey and Record of Survey San Joaquin Hills Transportation Corridor, as Project Surveyor. Coast Surveying, Inc. was retained from 195211999 by the Transportatlon Corridor Agencies (TCA) to provide professional land surveying and Right -of -Way services for the San Joaquin Hills Transportation Corridor, State Route 73 Tall Road. Mrs. del Castillo was in charge of the Right-of-Way which consisted of: Preparation and review of legal descriptions, acreage calculations and exhibits. Preparation and revision of constraints maps, Review of preliminary title reports. Providing fee credit acreage calculations and exhibit maps. Reviewing final policies of title and policy binders. Preparation of utility easements SR-47 Freeway I Ocean Blvd to SR-103 (1 mile), as Project Surveyor. Coast Surveying, Inc. was retained in 2008 for CalTrans HQ Structures through HNTB to provide Construction Management Survey Support Services, Including locating the design survey of the roadways, utilities, bridge structure and details. Work also Involved hydrographie surveys of the Cerritos Channel. 25E -68 Surveying, Inc. He is highly skilled at performing topographic mapping, Right-of-Way surveys, boundary surveys, centerline surveys, control surveys, utility locations, and monumentation. He has worked on contracts directly for, or in support of, many federal, state and local agencies including the Counties of Los Angeles and Orange, the U.S. Forest Service, various U.S. Army Corps of Engineer Districts, the U.S. Navy - Southwest Division, and Caltrans Districts 5,8,7,8,9,11& 12. Mr. Darling is very knowledgeable of AutoCAD and MicroStation digital mapping requirements for numerous agencies in both English and Metric formats. He is also well versed in integrating field survey data files and photogrammetric mapping digital Files as well as converting fifes from AutoCAD to MfcroStation. Mr. Darling has a Bachelor of Science degree in Surveying from Purdue University. Mr. Darling is an expert in survey calculations and data manipulation, especially in MicroStation and AutoCAD digital formats. COAST SURVEYING, INC. EXPERIENCE State Route 551 interstate 5 Freeway Interchange in OrangeCounty — GPS Control, right of way surveys, monumentation, Records of Surveys and Caltrans Monumentatlon Maps forCaltransDistrict12, Corcoran State Prison In Corcoran, CA — Design surveys aerial mapping, boundary surveys, monumentation Record ofSurveyandlegaldescriptionsfor25squaremilePhasellexpansionforCADepartmentofCorrections. State Route 91 Freeway from Magnolia Avenue In RiversideCountytoStateRoute57inOrangeCounty — 24 mile longdesignsurveyforRCTC. March Air Force Base Realignment and Closure Program Utilities and Roads in Riverside -Photo control and aerial photogrammetric mapping, design surveys of existing roadsovateaxistinutilities, and combine field surveys and aerialmappingforSacramentoDistrict, Corps of Engineers. State Route 55 Freeway from State Route 22 to State Route91inOrangeCount — vertical and horizontal control, GPS suroays, photo control, design surveys, utility surveyys right ofwaysurveysandCaltransRightofWaymappingforU81 San Joaquin Hills Transportation Corridor (State Route 73) from Jamboree Road to Interstate 5 Freeway in OrangeCounty - Design surveys, legal descriptions and sketches, topographic map ing, and quality assurance surveys for freewayconstructionfor1pCA. Nicholas Canyon Beach Access Road In Malibu — Design surveys, photo control, and aerial mapping for the LA CountyDepartmentofPublicWorks. Atlantic Avenue from Alondra Blvd, to McMillan Street in Compton — Design surveys and to ographic mapping for 1,2milesofarterialhighwayfortheLACpounlyDepartmentofPublicWorks. Golden Eagle Refinery Site Cleanup in Carson - As -built surveys prior to construction activities, topographic surveys, mapping and volume determinations for numerous excavation and stock pile areas as cleanup activities progressed for Earth Technology Corporation. 25E -69 vertical and horizontal control, photo control, GPS surveys, topographic surveys, design surveys, boundary surveys, right of way surveys, and construction layout. Mr. Reiter is a Certified Parry Chief and has beenHazmattrainedsince1986. COAST SURVEYING, INC, EXPERIENCE METRO Major Projects, as Survey Party Chief on: Airport Metro Connector (LAX 54 sq. miles, aerial mapping, Right-of-Way, mapping, design tope. $374K in fees. Downtown Los Angeles Streetcar Restoration through HDR, Inc, The project is 3.8 miles long in the very dense and complex area of Downtown LA. Due to the hundreds of high rise Buildings, Coast worked out an Innovative flight plan to produce an extremely excellent aerial mapping product. Work consisted of performing control network, design surveys, aerial mapping, and Right -of -Way mapping. Union and Patsaouras Plaza Busway Station through STV, Inc. Work consisted of performing design surveys, aerial mapping, Right -of -Way mapping, property monumentatlon and Record of Survey, City of Ontario on Milliken Avenue Grade Separation at UPRR/Metrolink /Mission Boulevard through Moffatt Nichol, Engineers - Survey research, photo control, aerial photogrammetre mapping, design surveys, centerline surveys, and right of way delineation. SANBAG on Palm Avenue Grade Separation at BNSFIUPRR/Cajon Boulevard in San Bernardino through CH2M Hill — Survey research, photo control, aerial photogrammetdc mapping, design surveys, centerline surveys, and right ofway delineation. SCRRA on Orange County Service Expansion (60 Miles) & Grade Crossings thm J.L. Patterson & Assoc., as Survey Party Chief. Coast has provided surveying and mapping services. Work performed included establishing control monuments every 5 miles, and photo control targets, aerial mapping, DTM and digital orthographic photography covering a 600 -foot wide swath along the entire project length. Detailed topographic surveys were made under all over crossing structures and areas of proposed RR yards and maintenance facilities. Precise H & V location data along the track was obtained and horizontal alignment determined In areas of concern. On 53 grade crossings, performed work included construction control, topographic surveys and Right -of- Way /Boundary surveys were also performed, 25E -70 Mr. McDermott has over 37 years of surveying experience in the field performing all types of surveying including vertical and horizontal control, photo control, GPS surveys, topographic surveys, design surveys, boundary surveys, right -of -way surveys, and construction Iayout.Mr. McDermott is a Party Chief with Local 12, {7peraiing Engineers. COAST SURVEYING, INC. EXPERIENCE 1• 405 / SR-101 Interchange in Los Angeles for Caitrans District 59, HQ Structures - Design surveys, locate retainingwallandlocateboreholes. Riverside Drive Bridge over the Los Angeles River for the City of Los Angeles — Design surveys, bridge detail surveys and centerline surveys for bridge and viaduct replacement. Newport Center streets for the City of Newport Beach - Design surveys and centerline surveys for street reconstruction. Twintree Lane for the City of Garden Grove -- Construction staking for reconstruction of numerous curb returns. Avenue 19 Bridges over Arroyo Seca Channel for the City ofLosAngeles - Design survey and centerline survey for bridge widening. Corona Del Mar Beach for the City of Newport Beach — Aerial photo control and design surveys for reconstruction of entrance area, parking lot, rest rooms, and snack bar areas. Part of Los Angeles Harbor Deepening Project for the Corps of Engineers, Los Angeles District — Aerial photo control and vertical control for tide gage verification, California Adventure in Anaheim for Disney Imagineoring — Quality control surveys and construction staking for now themeparkatDisneyland. Pasadena Gold Line (Blueilne) for Los Angeles County Transportation Authority — Construction staking for now light rail line between downtown Los Angeles and Pasadena, Rio Hondo Channel for Corps of Engineers, Los Angeles District — Construction staking for raising levee, rip rap placement, and new access ramps. MWD on Lake Skinner Oxidation Retrofit Project, Lake Skinner — 20 acres of new and retrofit facilities of the Robert A. Skinner Filtration Plant. Work included construction management survey support, control survey, OA/QC survey, massive grading, extremely complex construction. 25E -71 COAST SURVEYING, INC. Airport Metro Connector through Connect LAX through Connect LAX (PS and STV Joint Venture) -2011 to present, as a Chainman. The project is 2 square miles of very complex and busy LAX. Work consisted of performing design surveys, aerial mapping, Right-of -Way mapping. Metro Downtown Los Angeles Streetcar Restoration through HDR, Inc, -2011 to present, as a Chainman, The project is 3.8 miles long in the very dense and complex area of Downtown LA. Due to the hundreds of high rise buildings, Work consisted of performing control network, design surveys, aerial mapping, and Right -of -Way mapping, Metro Interstate -716 North Segment Utility Study through HDR, Inc. -2012 to present, as a Chainman, The project is 8 miles long. Work consisted of performing design surveys, aerial mapping, Right -of -Way mapping. Metro Soundwalls- Package 2 through CH2M Hill -2012 to present, as a Chainman. The project was 5 miles long along the SR 170. Work consisted of performing control network, mobile scanning, pothole survey, aerial mapping and design surreys. 25E -72 Mmtrepalnan T9arispov4sion Aatiloriky on" Catawuy Plaza xrg.gan,xoao Tel Los Angeles, CA gool2.2932 metro.nat Metro CAI«) FORNIAUNIFIED CERTIFICATION PROGRAM _,_.._.... December 4, 2008 CUCP #2128 Moira Pfie # 287 Ruel Del Castilla Coast Strrvsyfng, Inc. 15031 Parkway loop, Suite Tustin, CA 02780 RE: Disadvantaged Business Enterprise Corfificatlon Dear Mr. Dal Cssl111al We are pleased to advise you that after careful review of your applloation and supporting documentation, the Los Angeles County Metropolitan Transportation Authority (Metro) has determined that your firm meats time aliglbility, standards to be certified as a Disadvantaged Business Enterprise (DBE) as required undertheU.S, Department of Transportation (U.S. DOT) Regulation 49 CFR Part 25, as amended. Your DOE certification status will be honored by all of the U.S. DOT recipients in California. Your firm will be listed IntheCalirorniaUnifiedCertificationProgram (CUCP) database of certified DBEs under the following specificareasofexpertise: N 9 Aal ascri,kian Size Starrdard 641970 Surveying and Mapping (except Geophysical) Servloss $4.6 Million Your DBE certification Is good for five years from the date of this Putter and applies Only for the aboveNAILS2002codas. Requests for additional or reAsod NAILS 2002 codes must be made In writing toMetro. After Ilia five-year certification period, your entire file will be reviewed In order to ascertaincontinuedDBEcertificationstatus, Prior to your firm's DOE certification expiration date, Metro will send alettertoyourequestinginfarmallannaaasearytoaompielethisreview. The Regulations also require annual updates during Oils five -year period. In order to assure continuingDBE, status, you must submit annually a DBE Declaration with supporting documentation, in the format thatwillbesenttoyou, Based on your annual submission that no change in ownership end control hasoccurred, or if changers have Occurred, they do not affect your firm's DBE standing, the DOE certification ofYourfirmwillcontinueLentilthefive -year conifiaal(on has exp {red. Also, should any changed occur (bat could affect your..certfflcallon statue prior to receipt of the 03EDeclaration, such as changes In your firm's nama,- tauainess /moping address, ownership, malfc9oment orcontrol, or failure to moat the applicable business size standards or personal net worth standard, ptpasanotifyMetroImmadistely. Your DOEcertification is subject to review at any time, Failure to submit formsand/or change of information will be deemed as failure to cooperate under §26100 of the Regulations. Congratulations, and thank you for your Interest in the CUCP, Sincerely, hirley Wong Certification Ropmaiimtstive n, we.. w,. werwrsryra iwa.,,w.n rwv<...gfwus,.reuuac .wnaw cse.,rw+rs!, «m.,sv Small 9,411 CWfiueununite oo, cst.n %ona. ma $top 44.1f5, ins AnSaixyfA900Y$.'fj$ePhi11d.osihin iimmj.%xI tlo 25E -73 CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included In the scope of the proposal specifications. Attach additional pages if mgmiLrId, The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Description of supplies, equipment, or services provided: ft&Ai in , ,yl r - ef ranee Customer Name: 07V64 MWftr f Address: e'l*4 cVN 7FA VA Yes lv AA7-AM Contract Amount: ILO-, -AV r@ Description of supplies, equipment, or services provided: Contact Individual: Phone Number; Facsimile Number:Iri Year: lA Contact Individual: 11 y Phone Number: City of Santa Ana - Public Works Agency Construction Surveying Services RPP Page 23 25E -74 CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City ofSanta Ana, hereinafter City) shall constitute the entire agreement between proposer and the CityonlyafterithasbeenacceptedbytheCityCouncil, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval ofthe form ofthis document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability Insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delayandothercausessufferedbyCitybecauseofthefailuretofurnishthenecessarybondsandbecauseftisdistinctlyagreedthattheproofofdamagesactuallysufferedbyCityIsdifficulttoascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely forthe purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be Incorporated by reference into this agreement and are made specifically as part ofthisRFP. Signed and Printed Name: Title Date iy Surveying Services Page 24 25E -75 EXHIBIT F CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR The undersigned contractor or corporate officer, during the performance ofthis contract, certifies as follows: 1. The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin, Such action shall include, but not be limited to, the following: employment, upgrading, domotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms ofcompensation; and selection fortraining, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of We nondiscrimination clause. 2. The contractor shall, in all solicitations or advertisementsfor employees placed by or on behalf of the contractor, state than all qualified applicants will receive consideration for amploymentwithout regard to race, color, religion, sex, or national origin. 1 The contractor shall send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall poet copies of the notice in conspicuous places available to employees and applicants for employment, 4. The contractor shall comply with all provisions of Executive Order 11 PAS of September 24, 1065, and of the rules, regulations, and relevant orders ofthe Secretary of tabor. 5, The contractorshall furnish all Information and reports required by Executive Order 11246 of September 24, 1365, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and Via Secretary of Labor for purposes of Investigation, to ascertain compliance with such rules, regulations, and orders, 6. In the event of the contractor's noncompliance with the nondiscrimination clausas ofthis contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or fecteraliy assisted oonstruction /services contracts In accordance with procedures authorized in Executive Order 11296 of September 24,1365,and such other sanctions may be imposed and remedies Involved as provided in Exeecutive Order 11246 of September 24, 1965, or by rule, regulations, or order ofthe Secretary of Labor, or as otherwise provided by law. 7. The contractor shall include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 7 In every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Laborissued pursuant to Section 204 ofExecutive Order 11246 of Septamber24,1965, so that such provisions will be binding upon each subcontract or purchase order as the Administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that In the event the contractor becomes Involved in, or is threatened with, litigation by a subcontractor or vendor as a result of such direction by the administering agency, the City of Santa Ana - Public Works Agency ....__.._..._. Construction Surveying Services RFP Page 25 25E -76 contractor may request that the United States enter Into such litigation to protect the interests ofthe United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 State. 1039, and as amended, no discrimination shall be made In the employment of persons because of race, religious creed, color national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any contractor violating this section is subject to all the penalties imposed for a violation of the chapter. Firm E.VrTrJ Signed and Printed Title Date am City of Santa Ana • Public Works p Construction Surveying Services Page 26 25E -77 EXHIBIT 0 (REVISED) CITY OF SANTA ANA REQUEST FOR PROPOSAL. FOR CONSTRUCTION SURVEYING SERVICES RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONNAIRE 1. How many years has your organization been I bu inass in Calif 'a s a ontractor under your present siness name and license number? A LeauVF.%i13 StAPPIP4f 511 [vi iF 1 j°2 fUyouperformedsamebusinessunderadifferentbusinessnameStithsame wnership and operation management and changed name due to, but of limited to, bankruptcy, loss; or license, please cam plate an additional and separate questionnaire, ja 2. What is your firm's average gross revenue for the last three years? $ J r 3, Is your firm currentlythe debtor In a bankruptcy case? M'1 If "yes," indicate the case num bar, bankruptcy court, and the date on which the petition was filed, Case Number Bankruptcy Court Date Filed 4. Was your firm in bankruptcy any time during the last five years? (This question refers onl to a bankruptcy action that was not described in answer to Question 2, above.) Yes [9 No If "yes," indicate the case num bar, bankruptcy court, and the date on which the petition was filed. Case Number Bankruptcy Court Date Filed 5. Has any California State License Board license held by your firm or its responsible managing employee or responsible managing officer been suspended within the last five years? Yes 9 No 6, At any time in the last five years, has your firm been assessed and paid liquidated dame es after completion of a project, under a services contract with either a public or private owner? Yes 9 No 7, Flas your firm ever defaulted atr a contract? EJ Yes DA No If "yes." explain on a separate page, 8. In the last five years has your firm, or any firm with which any of your company's owners, officers or partners was associated, been debarred, disqualified, removed, or otherwise prevented from biddin on, or completing, any government agency project for any reason? D Yes DJ No If "yes," explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action. 9. In the past five years, has any claim against your firm concerning your firm's work on a project, been filed in court or arbitration? j Yes M No City of Santa Ana, Public Works Agency Construction Surveying Services RFP Page 27 (ADDENDUM N0. 3) 25E -78 If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim In court or arbitration? 0 Yes [K No If "yes," on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution.) 11. At any time during the past five years, has any surety company made any payments on your firm's behalf as a result of a default, to satisfy any claims made against a performance or payment bond Issued on your firm's behalf in connection with a project, either public or private? EJ Yes M No 12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm? [j Yes 0 No 13. Has your firm or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity? 0s 14. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty? El Yes M No If 'yes,' identify on a separate page, the person or persons convicted, the court case and number, the crimes and the year convicted. 15. If your firm was required to pay a premium of more than one percent for a performance and payment bond on any project(s) on which your firm worked at any lime during the last three years, state the percentage that your firm was required to pay. Yo''44 qquaay provide an explanation for a percentage rate higher than one percent, if you wish to do so. NEt3 % 16. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm had no surety bond in place during a project when one was required? © Yes K No 17, Has Cal -OSHA cited and assessed penalties against the contractor or Its associates for any "serious," Wilful' or "repeat" violations of its safety or health regulations in the past five years? Yes g No Note: If you have fled an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include Information about It.) If "yes," on a separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of the project, and the amount of penalty paid, if any. State the case number and the date of any OSHAH decision. 18. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the contractor or its associates in the past five years? [] Yes a No City of Santa Are - Public Works Agency Construction Surveying Services RFP Page 28 (ADDENDUM NO. 8) 25E -79 Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there Is a court appeal pending, you need not include I nformatien about the citation.) If'yes," on a separate page desorlbe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued', owner of project, and the amount of penalty paid, if any. State the case number and date of any declsion. IS, During the last rive years, has there been more than one occasion in which the General contractor or its associates have been penalized or required to pay back wages for failure to comply with the federal Davls•Bscon prevailing wage requirements? Yes f4 No If 'yes," on a separate page, describe the violator, nature of each violation, name of the project, date of Its completion, the public agency for which It was constructed, the number of employees who were Initially underpaid and the amount of back wages end penalties that were assessed. Page 29 (ADDENDUM NO, 3) 25E -80 LKfflfflr l CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES NONCOLLUSION AFFIDAVIT NON - COLLUSION, AFFIDAVIT Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and public Contract Code 7106 the proposer declares that the proposal Is not made In the Interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, orcorporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or Indirectly Induced or solicited any other proposer to put In a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put In a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone Interested In the proposed contract; that all statements contained In the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or anybreakdownthereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to anymemberoragentthereoftoeffectuateacollusiveorshamproposal. Note: The above noncollusion affidavit Is part ofthe proposal. Signing this proposal on the signature portion thereofshall also constitute signature of this noncollusion affidavit. Proposers are cautioned that making afalsecertificationmaysubjectthecertifiertocriminalprosecution. State of California County of oit"41 . Subscribed a Sworn to (or affirmed) before me on this day of t1V , 20 , byAe11provedtomeonthebasisofsatisfactoryevidencetobetheperson(s) who fore me. Zf I NoublicSignature ii900 D AST1L iDNCOMM, # 196ms NOTARY MUC • CAMPORNIAORANGeCOUNTY d. EXPIRES DEC. 16 2915 Notary Public Seal ILL Surveying Servicas Page 30 25E -81 Exhibit C — Rates CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR CONSTRUCTION SURVEYING SERVICES Certiflcati*n - I certify that I have read, understand and agree to the terms suit conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I am familiar with all the existing conditions and limitatkin that may Impact work requests. I understand and ag reethatIamresponsibleforreportinganyerrors, ornissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposal Item Price • Pricing shall be based on on hourly cost for services described in Exhibit A. The requi red contract provisions need to include the California State Prevailing Wages (Federal 'Payment of Predetermined Minimum Wage' applies only to federal-aid construction contracts). Prevailing wages will apply to services performed for land surveying, classifications such as chief of party, instrumentman and chainmanlrodman. Fee must be inclusive of all costs, including but not limited to, direct and indirect coats for labor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee In willing Now= rt FEDERAL ID NUMBER (IF APPLICABLE)' CONTRACTOKICENSE NUMBER (IF APPLICABLE) THIS 1`90RRMM MUST 19,CitM1 PLETED AND, PROPOSALS THAT DO NOT CONTA THIS FORM 25E-82