HomeMy WebLinkAbout25B - AGMT CROSSING GUARDREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 6, 2018
TITLE:
APPROVE AN AGREEMENT WITH ALL
CITY MANAGEMENT SERVICES FOR
ADULT CROSSING GUARD PROGRAM
(STRATEGIC PLAN NO. 1, 1)
V,
Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a three-year agreement with All
City Management Services Inc. (ACMS) to provide an Adult Crossing Program, for the period of
March 1, 2018 through February 28, 2021, in an amount not to exceed $2,978,250, which
includes a ten percent contingency ($270,750.00), subject to non -substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
In December 2017, the City issued a Request for Proposals (RFP 17-137) for Adult Crossing
Guard services to ensure the safe movement of elementary school children around school zones
within the City of Santa Ana. Currently, the Crossing Guard Program provides crossing guard
services to three school districts, which includes 35 schools with a total of 50 crossing guards
throughout the City.
Three vendors responded to the RFP. All City Management Services, American Guard Services
and SSG20 each submitted proposals for consideration. An evaluation committee consisting of
representatives from PD Traffic and PD Administrative Services reviewed and rated the three
proposals. The proposals were evaluated according to Responsiveness to RFP (20%),
Experience of Firm and Personnel (40%) and Cost of Proposal (40%), as stated in the RFP. The
results of the evaluation are as follows:
Vendor
Score
All City Management Services
580
American Guard
538
SSG20
Not
Responsive
600 points max
The Police Department proposes to enter into a three-year agreement with All City Management
Services. All City Management Services has been providing crossing guard services for the City
of Santa Ana since 2013, and has been accommodating, professional and consistent in handling
Crossing Guard Services under their current agreement with the City.
2513-1
Agreement with All City Management Services
March 6, 2018
Page 2
In 2014, the Traffic Division conducted a review of the 72 crossing guard positions in the City. The
review included evaluating the "Warrant Sheet' for a crossing guard/traffic signal crossing by Public
Works; analyzing traffic collision data; site surveys of the locations, and a personal interview with the
crossing guards. Warrant sheets contain information, such as traffic counts, that is used by Public
Works to establish if a crossing guard is warranted at a particular location.
The following factors were also considered in the analysis:
1.) Several warrant sheets recommended one crossing guard, but there were additional
crossing guards assigned;
2.) Some crossing guards were in close proximity to others;
3.) There was an overhead tri -phase signal or a marked crosswalk with sufficient street
signage;
4.) The collision data involving pedestrians at most locations was relatively low, or the data did not
support collisions were occurring during school hours;
5.) Some crossing guards interviewed indicated pedestrian traffic was minimal;
6.) Children were crossing major streets to attend school despite the fact there was
another school in closer proximity or in the same residential tract.
As a result, the Traffic Division determined that there was a need to staff 50 crossing guard positions
in the City.
The contracted cost for the new three-year agreement is as follows:
Contract
Year
Contract
Period
Min. Wage
Effective January 1st
Hourly
Bill Rate
Annual Cost
(47,500 hours)
1
3/2018 - 2/2019
$11.00
$17.26
$819,850
2
3/2019 - 2/2020
$12.00
$18.99
$902,025
3
3/2020 - 2/2021
$13.00
$20.75
$985,625
Subtotal
$2,707,500.00
10%
Contingency
$270,750.00
Total
$2,978,250.00
25B-2
Agreement with All City Management Services
March 6, 2018
Page 3
This agreement includes minimum wage increases, which takes effect on January 01, 2019 and
January 01, 2020. The agreement also includes a ten percent contingency of $270,750.00 for
unanticipated services. The annual cost of this agreement is $902,500.00 (averaged per year)
compared to the last agreement which was $642,659.33 (averaged per year). The difference
between these two agreements is approximately $259,840.67 (averaged per year). The increase can
be attributed to an increase in annual billable hours and a minimum wage increase of $1.00 per year
for the life of this agreement. Additionally, this agreement brings the City into compliance and is in
accordance with applicable State of California Wage Orders regarding Split Shift Wage Differential
laws. In addition, this agreement includes the following three new locations that are not included in
the current agreement:
1. Edinger/Raiff Implemented September 2015
2. Edinger/Center Implemented September 2015
3. Hathway/McFadden Implemented January 2016
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #1,
Modernize the Community Policing Philosophy to improve customer service, crime prevention
and traffic / pedestrian / bicycle safety.
FISCAL IMPACT
Funds for FY 2017-18 are available in the Police Department, Traffic Division Other Contractual
Services account (no. 01114405 62300). Funds for fiscal years 2018-19 through 2020-21 will be
incorporated in future fiscal year budgets (account no. 01114405 62300).
FY
2017-18
$
273,283
FY
2018-19
$
847,242
FY
2019-20
$
929,892
FY
2020-21
$
927,833
Total
$ 2,978,250
*DavviValentin Cu 1E�
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
Exhibit A: Agreement
25B-3
25B-4
Exhibit A
AGREEMENT WITH ALL CITY MANAGEMENT TO
PROVIDE CROSSING GUARD SERVICES
THIS AGREEMENT is made and entered into this 6' day of March, 2018, by and between All
City Management,_, Inc.,- a California Corporation ("Consultant"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On December 11, 2017, the City issued Request for Proposal ("RFP") No. 17-137, by
which it sought a consultant to provide adult crossing guard services to ensure the safe
movement of elementary school children around school zones within the City of Santa
Ana. The Crossing Guard Program provides crossing guard services to three school
districts, 35 schools, and a need to staff a total of 50 crossing guards throughout the City.
B. Consultant submitted a responsive proposal that was selected by the City. Consultant
represents that it is able and willing to provide the services described at the locations listed
in RFP No. 17-137 and further delineated in Exhibit A.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations
including all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described below and at the locations set forth in Scope of
Services - Exhibit A, attached hereto and incorporated by reference.
Consultant shall agree to perform school crossing guard services for the City of Santa Ana.
The scope of work shall be as follows:
a. Consultant will monitor, supervise, and assure the safety of all school children that
utilize intersections and crosswalks while moving to and from school.
b. Consultant shall perform all work to the highest professional standard and in a
manner deemed reasonably satisfactory to the Chief of Police or his designee.
c. Consultant will provide an estimated 47,500 hours per year of crossing guard
services by qualified adult crossing guards approved by the City during pre-
determined time periods at specific locations throughout the City as shown in
Page 1 of 10
25B-5
Exhibit "A". The estimated hours above are calculated based on the number of
hours per day multiplied by the number of annual school days. However,
Consultant is required to staff the crossing guard positions when the schools modify
their schedules to accommodate the academic needs of their students.
d. New locations may be added at the City's written request and Consultant will
increase the service hours accordingly. In addition, the City may remove crossing
guard locations and/or reduce crossing guard hours at a location with a 24-hour
notice.
C. Consultant will provide all administrative duties associated with the Adult Crossing
Guard Program in the City of Santa Ana.
f. Consultant will be required to provide for the supervision of all employees
associated with conducting the Adult Crossing Guard Program; including the
recruitment, hiring, administrative (internal) investigation, discipline and
termination of employees.
g. Consultant will provide all facilities, vehicles and other associated equipment
related to conducting the Adult Crossing Guard Program. Required equipment will
include safety-reflectorized vests, stop signs, whistles, rain gear and photo -
identification badges.
h. Consultant shall provide all employees with equipment that complies with all
applicable laws and established safety standards.
Consultant agrees to offer employment to the currently employed All City
Management Services employees who were previously employed by the City of
Santa Ana as Adult School Crossing Guards if they meet the Consultant's hiring
requirements. Those employees shall be hired and retained at an hourly rate that is
no less than the amount they were paid while employed by the City of Santa Ana.
However, these employees shall be subjected to the personnel rules of the
Consultant as it relates to step increases, salary caps, and continued employment.
The City of Santa Ana makes no representation of employment adequacy of the
previously employed employees. Furthermore, the Consultant shall ensure that the
previous City employees, at a minimum, meet the conditions of Section III,
Subsection 13 of the Consultant's proposal as well as the Consultant's hiring and
retention policy. If the current employee meets the hiring and retention criteria of
the Consultant, they shall be offered employment with the proposer at their current
salary.
Consultant shall arrange for and provide all substitute employees, ensuring that all
designated locations are staffed during the required time periods. Consultant shall
contact the Santa Ana Police Department immediately if a position cannot be filled
by the Contractor. The Santa Ana Police Department will staff that position and bill
Consultant for the period of time spent covering that post in accordance with the
Miscellaneous Fee Schedule.
Page 2 of 10
r
k. Consultant shall be responsible to coordinate with the affected schools and school
districts to ensure coverage is provided at designated locations when school
schedules are modified and/or changed for any reason that requires children to
arrive or depart at a time that is different than the norm.
Consultant will provide all of the required training for employees selected to be
crossing guards.
in. Consultant shall certify that all employees selected to perform the duties of a
crossing guard in the City of Santa Ana have never been convicted of any felony,
crime of moral turpitude, or any crime against children. In addition, the recruitment
process shall incorporate a Pre -Employment Screening Program that includes:
1. An employment reference check
2. A criminal background check and a fingerprint check
3. A drug and alcohol screening test
4. Social Security verification
5. Only documented, authorized Contractor employees are eligible to work or
permitted on or in City facilities (Verification of the INS -9 forms must be
approved by the City upon request)
n. Any employee whose conduct is not satisfactory, as determined by the City of Santa
Ana, shall be removed from providing crossing guard services in the City of Santa
Ana.
o. Consultant shall investigate all public complaints concerning crossing guard
services. In the event of a complaint, Consultant shall contact the Santa Ana Police
Department at (714) 245-8228, within two (2) hours, to advise the nature of the
complaint and the remedy/resolution of said complaint. Consultant shall furnish a
written report of the incident to the City of Santa Ana Police Department within
three (3) business days after the occurrence; and
P. Consultant shall maintain detailed records and reports of the total number of hours
of service provided. These records shall list the number of hours worked at each
location. These records will be made available for inspection and audit by the City
of Santa Ana at any time.
2. COMPENSATION
a. The total amount to be expended during the term of this Agreement shall not exceed
$2,978,250. The sum of this amount is comprised of a base amount of 1) $2,707,500
and 2) a 10% contingency amount of $270,750 for services to be performed at the sole
discretion of the City.
b. City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges as follows:
Page 3 of 10
25B-7
Contract
Contract
Min. Wage
Hourly
Annual Cost
Year
Period
Effective January 1st
Bill Rate
hours0
ours)
1
3/2018 - 2/2019
$11.00
$17.26
$819,850
2
3/2019 - 2/2020
$12.00
$18.99
$902,025
3
3/2020 - 2/2021
$13.00
$20.75
$985,625
Subtotal
$2,707,500.00
10%
Contingency
$270,750.00
Total
$2,978,250.00
c. Payment by City shall be made within 45 days (forty-five) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on March 1, 2018 for a three (3) year term through
February 28, 2021, unless terminated earlier in accordance with Section 13, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability insurance, or equivalent form, with a combined
single limit of not less than Five Million Dollars ($5,000,000) per occurrence OR
with a combined single limit of not less than Ten Million Dollars ($10, 000, 000) per
occurrence. If such insurance contains a general aggregate limit, such limit shall
Page 4 of 10
r
apply separately to each project the Team performs for the City of Santa Ana. Such
insurance shall (a) name the City of Santa Ana, its officers, agents, representatives,
volunteers and employees as additional insured(s); (b) be primary with respect to
insurance of self-insurance programs maintained by the City of Santa Ana; and (c)
contain standard separation of insured provisions; and (d) give to the City of Santa
Ana prompt and timely notice of claim made or suit instituted arising out of Team's
operations hereunder.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section
3700 of the Labor Code, Consultant, if Consultant has any employees, is required
to be insured against liability for worker's compensation or to undertake self-
insurance. Prior to commencing the performance of the work under this
Agreement, Consultant agrees to obtain and maintain any employer's liability
insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
i. Consultant shall maintain all insurance required above in fall force and
effect for the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
iv. Consultant shall supply City with a fully executed additional insured
endorsement.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant's right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
g. If the contractor maintains broader coverage and/or higher limits than the
minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the contractor. Any available
insurance proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the City.
Page 5 of 10
25B-9
6. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
7. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
Page 6of10
25B-10
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
10. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Consultant affirms that it is an equal opportunity employer and shall
comply with all applicable federal, state and local laws and regulations.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
Page 7 of 10
25B-11
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
14. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
15. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
Page 8 of 10
25B-12
18. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Cleric of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Sonia R. Carvalho
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-647-6515
Santa Ana Police Department
Traffic Division
60 Civic Center Plaza (M-18)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-245-8190
To Consultant:
All City Management Services, Inc.
Attn: President & General Manager
10440 Pioneer Blvd., Ste. 5
Santa Fe Springs, CA 90670
Fax: 310-202-8325
Sonia R. Carvalho
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6515
Chief of Police
City of Santa Ana
60 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
Fax: 714-245-8190
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
Page 9 of 10
25B-13
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONJAR.CARVAL
City A y
By:
Tamar Bogosian
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
DAVID VALENTIN
Chief of Police
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT:
By:
Title:
25B-14
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
25B-15
EXHIBIT "A"
CROSSING GUARD LOCATIONS
(Per week)
Loc
Intersection
Mon
Tues
Wed
Thurs.
Fri
Total
1
Hazard/West (IFOS) (SE)
3
3
3
3
3
15
2
Fifth St/Huylars Ln (N)
3
3
3
3
3
15
3
Newhope/Camile (SE)
3
3
3
3
3
1s
4
Newhope/Kent(SW)
3
3
3
3
3
15
5
Hazard/Rosita-So (SE)
3
3
3
3
3
15
6
Fifth St/Rosita (S)
3
3
3
3
3
15
7
Camile/Jackson (SW)
3
3
3
3
3
15
8
Fairhaven/Old Grand (S)
3.25
3.25
3
3.25
3.25
16
9
St. Gertrude/Raitt (SE)
4.75
4.75
4.92
4.75
4.75
23.92
10
Santa Ana/Pacific (NE)
5
5
5.75
5
5
25.75
11
Fifth St/Pacific (NE)
S
S
5.5
5
S
25.5
12
Center/Borchard
(E/AM)(W/PM)
5
S
4.75
S
S
24.75
13
Edinger/Greenville (SE)
5
S
4.75
5
5
24.75
14
Edinger/Center(N/W)
5
S
4.75
S
S
24.75
15
Edinger/Raitt (N/W)
S
S
4.75
5
5
24.75
16.1
Main/Warner (NW)
4.75
4.75
4.75
4.75
4.75
23.75
16.2
Main/Warner (SE)
4.75
4.75
4.75
4.75
4.75
23.75
17
Broadway/Cubbon(SE)
4.75
4.75
4.75
4.75
4.75
23.75
18
Civic Center/English (NE)
4.75
4.75
4.75
4.75
4.75
23.75
19
Santa Ana/Lacy (NE)
4.5
4.5
4.67
4.5
4.5
22.67
20
6th/Lacy (SE)
4.5
4.5
4.67
4.5
4.5
22.67
21
Civic Center/Lacy (NE)
S
S
5.42
5
5
25.42
22
MacArthur/Raitt St (SE)
4.75
4.75
4.75
4.75
4.75
23.75
23
Greenville/Pomona (NE)
S
S
4.5
S
5
24.5
24
Main/Walnut (SW)
5
5
4.75
5
5
24.75
25.1
McFadden/Fairview (NE)
4
4
3.5
4
4
19.5
25.2
McFadden/Fairview (SE)
4
4
3.5
4
4
19.5
26
Adams/Raitt (SE)
4.67
4.67
4.67
4.67
4.67
23.35
27
McFadden/Standard (NE)
4.5
4.5
4.5
4.5
4.5
22.5
28
McFadden/Hathaway (NW)
4.5
4.5
4.5
4.5
4.5
22.5
29
McFadden/Pacific
4.75
4.75
5
4.75
4.75
24
30
Willits/Sullivan (NE)
4.75
4.75
4.75
4.75
4.75
23.75
25B-16
31
1 Willits/Raitt (NE)
4.75
4.75
1 4.75
4.75
4.75
23.75
32
Flower/Bishop (SW)
4
4
3.5
4
4
19.5
33
Flower/Highland (SW)
4
4
3.5
4
4
19.5
34
Hobart/Standard (SW)
5
S
5
5
5
25
35
Edinger/Standard (NW)
5
5
5
5
5
25
36
Olive/Wilshire (NW)
4.75
4.75
4.75
4.75
4.75
23.75
37
Flower/Wilshire (NW)
4.75
4.75
4.75
4.75
4.75
23.75
38
Central/Halladay(NW)
3.25
3.25
3.25
3.25
3.25
16.25
39
Monte Vista/Raitt (E/AM)
(W/PM)
4.75
4.75
5
4.75
4.75
24
40
Chestnut/Halladay(NE)
4.75
4.75
4.75
4.75
4.75
23.75
41
Chestnut/Standard (SW)
4.75
4.75
4.75
4.75
4.75
23.75
42
Bristol/Santa Clara (SW)
4.75
4.75
4.75
4.75
4.75
23.75
43
Santa Clara/Baker (SW)
4.75
4.75
4.75
4.75
4.75
23.75
44
Poplar/Saint Andrew (NE)
4.25
4.25
4
4.25
4.25
21
45
Flower/MacArthur (NE)
4
4
3.75
4
4
19.75
46
Alton/Greenville (SE)
4.5
4.5
4.75
4.5
4.5
22.75
47
Bishop/Standard (NW)
4.75
4.75
4.75
4.75
4.75
23.75
48
flower/Anahurst (SW)
4.75
4.75
4.75
4.75
4.75
23.75
49
Flower/Warner (SW)
4.75
4.75
4.75
4.75
4.75
23.75
50
Washington/Baker(SE)
4.75
4.75
4.75
4.75
4.75
23.75
1143.03
School Schedules
Santa Ana Unified School District (SAUSD)
Traditional Schedule - Schools within the SAUSD assigned to the traditional school
schedule operate an average of 183 days per year beginning in August and ending in
June.
Garden Grove Unified School District (GGUSD)
Traditional Schedule - All schools in the City of Santa Ana that are within the GGUSD
are assigned to the traditional schedule. Traditional schedule schools are open an average
of 183 days per year beginning in September and ending in June.
Orange Unified School District (OUSD)
Traditional Schedule - Fairhaven Elementary School is the only school in the City of
Santa Ana that is governed by the OUSD. The school operates on a traditional schedule
with an average of 183 days per year based on a schedule that begins in August and
ending in June.
25B-17
Abbreviations
N/E Northeast
N/W Northwest
S/E Southeast
S/W Southwest
S.A. Santa Ana Unified School District
G.G. Garden Grove Unified School District
Org. Orange Unified School District
Priv. Private School
• Bilingual English/Spanish Crossing Guards are desirable due to the large Hispanic
population and the high number of Spanish speaking residents in the City of Santa
Ana.
25B-18