HomeMy WebLinkAbout22C - PO PLUMBING SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
AWARD BLANKET PURCHASE ORDER
CONTRACTS FOR MISCELLANEOUS
PLUMBING SUPPLIES
(SPEC. NO. 18-004)
(STRATEGIC PLAN NO. 6,2)
CIT' �vIANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award blanket purchase order contracts for miscellaneous plumbing supplies for a two-year
period expiring March 31, 2020, with provision for three one-year renewals exercisable by the
City Manager, in as annual aggregate amount not to exceed $125,000 subject to non -substantive
changes approved by the City Manager and City Attorney with the following vendors:
Vendor Location
Ferguson Pomona
Plumbing & Industrial Supply Los Angeles
The City maintains in excess of 30 buildings, including City Hall, Corporate Yard, Police
Administration and Holding Facility, recreation and senior centers, park and water production
facilities. Many facilities are over 20 years old and various departments require a wide range of
materials for repairs, ongoing maintenance and improvement projects. Plumbing supplies such
as pipes, valves, couplings and tools are used extensively in the maintenance of City facilities.
The contracts are designed to provide quality products at significant savings based on quantity
pricing. To ensure that necessary materials are available when required, staff recommends
awarding contracts to two suppliers.
The Notice Inviting Bids was advertised on January 19, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
31 Vendors notified
11 Vendors downloaded the bid packet
2 Bids received
22C-1
Contracts Award for Miscellaneous Plumbing Supplies
April 3, 2018
Page 2
0 Bids received from Santa Ana vendors
The bids were opened on February 21, 2018, and evaluated. The bids from Ferguson and
Plumbing and Industrial Supply are responsive to the specifications and meet the City's
requirements. To ensure necessary materials are available when required and to allow for
competitive quotes if required at the time of purchases, staff recommends awarding contracts to
both suppliers, assuring product availability and timely delivery. The annual amount is based on
past usage and staffs projection for the next year.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $31,250 are available in FY 2017-18 (April - June 2018) as follows:
Department
Account No.
FY 2017-18
Building Maintenance
07310100-63001
$12,500
Water Utility Water Production
06017640-63001
$6,250
Water System Maintenance
06017641-63001
$6,250
Park Maintenance
01113250-63200
$3,750
Police Building & Facility
01114403-63001
$2,500
TOTAL
$31,250
Funds for the second year of the contract and the three one-year renewal periods will be
budgeted and made available in FY 2018-19 to FY 2022-23 (July 2022 - March 2023) as follows:
Department
Account No.
Anticipated Expenditure
FY
2018-19
FY
2019-20
FY
2020-21
FY
2021-22
FY
2022-23
Building Maintenance
07310100-63001
$50,000
$50,000
$50,000
$50,000
$37,500
Water Utility Water Production
06017640-63001
$25,000
$25,000
$25,000
$25,000
$18,750
Water System Maintenance
1 06017641-63001
$25,000
$25,000
$25,000
$25,000
$18,750
Park Maintenance
01113250-63200
$15,000
$15,000
$15,000
$15,000
1 $11,250
Police Building & Facility
01114403-63001
$10,000
$10,000
$10,000
$10,000
$7,500
Totals
$125,000
$125,000
1 $125,000
1 $125,000
$93,750
220-2
Contracts Award for Miscellaneous Plumbing Supplies
April 3, 2018
Page 3
�d�win "William" GaIv .E.
Acting Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez bv% Do
Executive Director �.
Finance and Management Services Agency
Gerardo Mouet C �--Beai a entin
Executive Director Chief of Police
Parks, Recreation & Community Services Santa Ana Police Department
Agency
DS/sp
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