HomeMy WebLinkAbout25C - AGMT PD INTEGRATED SOFTWARE SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
AMENDMENT WITH WINBOURNE
CONSULTING FOR PROJECT
MANAGEMENT SERVICES FOR THE
INTEGRATED SOFTWARE SYSTEM
FOR THE POLICE DEPARTMENT
{STRATEGIC PLAN NO. 1, 2A}
i
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement
with Winbourne Consulting for project management services for the implementation of the
TriTech integrated software system, extending the term through August 31, 2018, and increasing
the amount by $43,000 for a new total agreement amount not to exceed $203,000, subject to
non -substantive changes approved by the City Manager and City Attorney.
On June 7, 2016, the Council approved agreement A-2016-132 with Winbourne Consulting to
provide project management services for the Police Department's integrated software project.
Winbourne was selected for their experience in successfully implementing similar systems for
other organizations as well as their specific experience with the solution provided by TriTech
Software Systems. The TriTech system is comprised of two main components, Computer Aided
Dispatch (CAD) and a Records Management System (RMS). The CAD went into full -use on
March 14, 2017. The RMS' configuration is being finalized and end-user training will begin during
April 2018. This final major RMS component is scheduled to go into production on June 5, 2018.
Winbourne's contributions throughout this project have been invaluable. Their local consultant
has been instrumental in keeping the project moving forward as well as resolving issues with
TriTech throughout this complex process. This amendment will extend the term of the original
agreement with Winbourne and provide commensurate compensation so that they can continue
to assist Police Department staff through the launch of the RMS system. This amendment will
continue the existing arrangement, with services being billed on a quarterly basis. An additional
$43,000 will be added to the original agreement amount of $160,000, for a new total not to
exceed $203,000.
25C-1
Agreement with Winbourne Consulting
April 3, 2016
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 Community Safety, Objective #2, (Broaden
communications, information sharing and community awareness of public safety activities),
Strategy A (Purchase and implement a new integrated software system for the Police Department
to improve productivity and increase efficiencies and transparency).
FISCAL IMPACT
Funds in the amount of $43,000 are available in the Police Department's Information Services
contract services account (no. 01114425 62300) for the following fiscal years:
FY 2017-18 $38,000
FY 2018-19 $5,000
APPROVED AS TO FUNDS AND ACCOUNTS:
c.1 -or A
�BavldA�alentUi Francisco Gutierrez
Chief of Police Executive Director
Santa Ana Police Department Finance & Management Services Agency
Exhibit: Agreement
25C-2
FDZST AMENDMENT TO CONSULTANT AGREEMENT WITH
WINBOURNCE CONSULTING TO OVERSEE AND PROVIDE
PUBLIC SAFETY SYSTEMS SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on April 3, 2018, by and
between Winboume Consulting ('Consultant'), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California ("City').
RECITALS
A. The parties entered into Agreement #A-2016-132, dated April 16, 2016 ("Agreement'), by which
Consultant agreed to provide public safety systems management including overseeing project
management and implementation of the integrated software project involving Tri Tech computer-
aided dispatch ("CAD") and records management system ("RMS") software. The term of the
Agreement provided for services to continue through April 16, 2018 or upon depletion of the
maximum contract compensation of $160,000.
B. The Agreement remains in effect, and the parties now wish to amend the Agreement to increase the
overall compensation and the term of the Agreement to complete the project.
The Parties therefore agree:
1. Section 3, Compensation, is amended to increase the compensation by an additional $43,000 so that
the total amount to be expended under this Agreement shall not exceed $203,000.
2. Section 4, Term, is amended to extend the Term for August 31, 2018. -
3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on
the date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APOVEDIA'ST FORM
By7. UUf
TAMARA BOGO IAN
Assistant City Attorney
FOR APPROVAL
DAVID VALENTIN
Chief of Police
25C-3
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONSULTANT
Name:
Title:
25C-4