HomeMy WebLinkAbout22B - SPEC - FORD TRANSIT VANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
AWARD PURCHASE ORDER TO
WONDRIES FLEET GROUP FOR A FORD
TRANSIT VAN WITH MODIFICATIONS
(SPEC. NO. 18-008)
(STRATEGIC PLAN NO. 6, 2)
d
CIAMANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Wondries Fleet Group for the
procurement of a 2018 T350 heavy duty Ford Transit van with modifications, in the amount of
$94,936, plus a contingency of $4,000, for a total amount not to exceed $98,936, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new
confined -space safety vehicle for the Water Resources Department. Water Resources operates
and maintains various pump, reservoir, and valve assets which are located in spaces that are
defined as confined space. In accordance with Occupational Safety and Health Administration
(OSHA), entry into confined spaces requires staff to be specifically trained and equipped with
appropriate safety gear. Public Works staff has been informed that new and additional safety
equipment is required for work performed in confined space, and the existing trailer used to
transport such equipment is no longer viable. This proposed new vehicle will house and transport
all existing and new OSHA -required safety equipment, and will allow staff to efficiently perform
the day-to-day water and sewer maintenance throughout the City.
The Notice Inviting Bids was advertised on January 23, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
2213-1
Contract Award for Ford Transit Van
April 3, 2018
Page 2
7 Vendors notified
7 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The bid was opened on February 28, 2018, and evaluated. The bid from Wondries Fleet Group
is responsive to the specifications and meets the City's requirements. To allow for unanticipated
charges, a $4,000 contingency has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $98,936 are available in FY 2017-18 Water Utility Water Production and
Supply account (No. 06017640-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Edwin "William" Glu , P.E. Francisco Gutierrez
Acting Executive erector Executive Director
Public Works Agency Finance and Management Services Agency
FM/CL/sp �Y
228-2