HomeMy WebLinkAbout22C - TRUCK MOUNTED LOADERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 17, 2018
TITLE:
AWARD PURCHASE ORDER TO
GREAT PACIFIC EQUIPMENT, INC.,
FOR A TRUCK -MOUNTED LOADER
(SPEC. NO. 18-013)
{STRATEGIC PLAN NO. 6,2)
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Clik MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Great Pacific Equipment, Inc.,
for the procurement of a truck -mounted loader in the amount of $101,675, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a truck
mounted loader to replace an existing loader that recently became inoperable. The existing
broken loader is over 12 years old and was used to lift tree limbs and stumps weighing over
2,000 pounds, and large roadway debris unable to be lifted by staff. Due to extreme wear and
tear on this type of mechanical equipment, the city loader broke down and became inoperable.
Given the large number of street trees and roadside debris in the City, it is imperative to replace
this unit to reduce liability exposure. Additionally, this loader unit serves as an innovation and
efficiency measure by expediting service response and reducing the need to employ multiple staff
to perform these duties.
The Notice Inviting Bids was advertised on January 30, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
43 Vendors notified
8 Vendors downloaded the bid packet
1 Bid received
0 Bid received from a Santa Ana vendor
22C-1
Contract Award for Truck -Mounted Loader
April 17, 2018
Page 2
The bid was opened on March 8, 2018, and evaluated. The bid submitted from Great Pacific
Equipment, Inc., is responsive to the specifications and meets the City requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 – Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $101,675 are available in FY 2017-18 Public Works Agency Roadway
Cleaning account (No. 06817641-66400).
- — - --------- --- -- APPROVED AS TO FUNDS AND ACCOUNTS:
dwin William— , P.E.
Acting Executive Director
Public Works Agency
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Executive Director J � x TvN,�"8
Finance and Management Services Agency
22Ci-2