HomeMy WebLinkAbout23A - WARNER CONSTRUCTIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 17, 2018
TITLE:
ACCEPT CONSTRUCTION COMPLETION
FOR THE WARNER INDUSTRIAL
COMMUNITY PAVEMENT IMPROVEMENTS
PROJECT - (PROJECT NO. 16-6868)
(STRATEGIC PLAN NO. 6, 1B & 1G)
ClaV4ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 161 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Accept the work as completed for the construction of the Warner Industrial Community Pavement
Improvements project.
DISCUSSION
On June 21, 2016, the City Council awarded a construction contract to R.J. Noble Company, in a
base contract amount of $3,946,915 and a construction contingency of $600,000.
Since 2011, property owners within the Warner Industrial Community (WIC) area and City staff
worked together to establish an Assessment District (AD) that, along with an equal City
contribution, funded the street improvements within the WIC boundary (Exhibit 1). The pavement
was deteriorated due to weather, age, heavy usage, and poor drainage. The improvements
included the removal and replacement of failed asphalt concrete pavement and the replacement
of damaged concrete curbs, gutters, sidewalks, cross gutters, driveway approaches and ADA curb
ramps. These improvements will extend the life of the pavement and have enhanced the ride
quality, surface drainage, and appearance of the street.
This public-private partnership (P3) method of delivering services required that the City use a third -
party banking entity to manage the various funding sources, issue payments to the contractor, and
assist with project reconciliation. Although the construction has been completed, a final
expenditure report reconciling all project costs will be included in the assessment district annual
report which is completed every year in July. Project costs include design, administration,
construction, construction management, and inspection. The annual report provides required
financial reporting on the assessment district so that annual property tax levies may continue, and
the revenue collected may be used for making payments on the bond debt services.
23A-1
Construction Completion
Warner Industrial Community Pavement Improvement
April 17, 2018
Page 2
The P3 led to project funding as follows:
Below is a summary of authorized and actual expenditures on project construction:
AUTHORIZED FUNDS AVAILABLE
Planning, Design,
Engineering,
_ Infection __
Construction
Total
Assessment District_$326,025
$1,847,475
$2,173,500
City of Santa Ana
$470,012
$2,663,403
$3,133,415
TOTAL FUNDS AVAILABLE
$796,037
$4,510,878
$5,306,915
Below is a summary of authorized and actual expenditures on project construction:
AUTHORIZED FUNDS AVAILABLE
Construction Contract Award
$3,946,915
Contingency
$600,000
_ _
TOTAL AUTHORIZED
$4,546,915
CONSTRUCTION EXPENDITURES
Construction Contract_
$3,946,91_5
115%
_ _
*Quantity Adjustments (+/-)
$401,200
10%
Contract Change Order— 1
$151,300
4%
The Contractor honored their unit prices on all additional
quantities of unclassified excavation, v -gutter, and sidewalk.
ESTIMATED FINAL COST CONSTRUCTION
$4,499,415
*Quantity adjustments typically account for variations from changing field conditions. In this project,
quantities varied greatly due to the time that lapsed from when bids were received to the start of
construction. The time delay was necessary to allow for the formation of the assessment after bids
were received, but before starting construction. In this case, property assessments could only be
based on contract costs and not estimated costs.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe, and aesthetically pleasing for all users), and Strategy G (develop
and implement the City's Capital Improvement Program in coordination with the Community
Investment Plan (e.g., neighborhood streets, traffic improvements, etc.).
ENVIRONMENTAL IMPACT
There are no environmental impacts associated with the recommended action.
23A-2
Construction Completion
Warner Industrial Community Pavement Improvement
April 17, 2018
Page 3
FISCAL IMPACT
There are no fiscal impacts related with the acceptance of the improvements.
yv��__r
Edwin "William" Galy z, P.E.
Acting Executive Director
Public Works Agency
EWG/TR/TC/MO
Exhibits: 1. Location Map
2. Before and After Photos
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City of Santa Ana_
Public Works Agency — Construction x
PROJECT 16-6868; WARNER INDUSTRIAL COMMUNITY PAVEMENT IMPROVEMENTS
Intersection of S. Susan Street and W. Adams Street.
Figure 1. Before
Figure 2. After
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