HomeMy WebLinkAbout20B - AA IRON FENCE BIRCH PARKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 1, 2018
TITLE:
AWARD PURCHASE ORDER TO
P&P DEVELOP INC. FOR A WROUGHT
IRON FENCE AT BIRCH PARK
(SPEC. NO. 18-018); AND APPROVE
APPROPRIATION ADJUSTMENT
(STRATEGIC PLAN NO. 5,4)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Reject the bids from Ace Fence Company, Naka Engineering & Const. Inc., Total Fence
Solutions, Inc., and RS Construction & Development Inc. as nonresponsive. All four vendors
failed to include the required CDBG documents in their bid.
2. Award a one-time purchase and payment of purchase order to P&P Develop Inc. for purchase
and installation of a wrought iron fence in an amount not to exceed $175,000 plus a $17,500
contingency for a total amount not to exceed $192,500, subject to non -substantive changes
approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $27,401 in revenue from prior years in the
Fees and Donations account (02213002-50001), and $45,099 in revenue from prior years in
the Residential Development District 2 In Lieu account (31213002-50001) and appropriating
$27,401 in Fees and Donations funds (02213200-66220) and $45,099 in Residential
Development District 2 In Lieu funds (31213261-66220).
The Parks, Recreation and Community Services Agency (PRCSA) is responsible for maintaining
parks within the City. Birch Park is the oldest park site in the City. PRCSA wishes to preserve
the historical aesthetics of the park by installing a decorative wrought iron fence that enhances
the historical feature of the park. Additionally, the fence will assist in managing the operational
hours of the park, which are 5:00 a.m. to 8:00 p.m. Partial funding for this project in the amount
of $27,401 came from donations collected by the Santa Ana Senior Center Advisory Board.
Another $27,401 were raised through employee contributions for senior programs and various
other fees and donations collected to allow PRCA to complete this project.
20B-1
Purchase Order Award for Wrought Iron Fence at Birch Park
May 1, 2018
Page 2
The notice inviting bids for the purchase and installation of the wrought iron fence was advertised
on February 8, 2018, on the City's online bid management and publication system. A summary of
the bid invitations and bids received is as follows:
41 Vendors were notified
22 Vendors downloaded the bid packet
6 Bid received
0 Bids received from Santa Ana vendors
The bids were opened on March 14, 2018, and evaluated. The bid results are as follows:
Vendor
Asia General Contractors Inc.
P&P Develop Inc.
Location
Amount
Los Angeles
$376,900
Garden Grove
$175,000
The bid received from P&P Develop Inc. is responsive to the specifications and meets the City's
requirements. To allow for unanticipated charges, a $17,500 contingency is included in the award
amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 — Community
Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and
livability).
FISCAL IMPACT
The appropriation adjustment will recognize grant revenue and appropriate the funds in the
following accounts in FY 2017-18:
Accounting Unit
Fees and Donation account (02213002 50001)
Residential Development District 2 In Lieu account (31213002-50001)
Expenditures Accounts
Fees and Donation (02213200-66220)
Residential Development District 2 In Lieu account (31213261-66220)
Funds are available in FY 2017-18 accounts as follows:
Unit
CDBG Programs account (13518783-66220)
PRCAA Fees and Donations account (02213200 66220).
Residential Development District 2 In Lieu account (31213261-66220)
20B-2
Amount
$27,401
$45,099
$27,401
$45,099
Amount
20,000
27.401
45,099
Purchase Order Award for Wrought Iron Fence at Birch Park
May 1, 2018
Page 3
Judson Brown
Acting Executive Director
Community Development Agency
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services
Agency
FA/ds/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
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