HomeMy WebLinkAbout22B - PO UTILITY TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 1, 2018
TITLE:
AWARD PURCHASE ORDER TO
RACEWAY FORD FOR FOUR
MAINTENANCE UTILITY TRUCKS
(NON -GENERAL FUND)
(SPECIFICATION NO. 18-011)
(STRATEGIC PLAN NO. 6,2)
r-yaw/bil
CI ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Raceway Ford for the
purchase of four Ford F-350 trucks with utility body in the amount of $227,415, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency Water Resources
Division is responsible for providing safe, high quality drinking water and proper sewerage
services for the City's residents and businesses. The Water Resources Division is in the process
of filling vacant Water Quality Inspector positions whose duties include the collection and
transporting of water samples, responding to customer water quality concerns, performing cross -
connection inspections, and Fats, Oils and Grease (FOG) Program inspections of food service
facilities. These positions require daily use of a truck with a utility body to store and transport
tools, equipment, and supplies to provide ongoing maintenance, testing, and inspection of the
City's water and sewer infrastructure. Without these trucks, the Water Quality Inspectors will not
be able to perform their duties.
The Notice Inviting Bids was advertised on January 30, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
43 Vendors notified
11 Vendors downloaded the bid packet
1 Bid received
22B-1
Contract Award for Four F-350 Maintenance Trucks
May 1, 2018
Page 2
0 Bid received from Santa Ana vendors
The bid was opened on March 6, 2018, and evaluated. The bid submitted by Raceway Ford is
responsive to the specifications and meets the City requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $227,415 are.available in the FY 2017-18 Water Quality account (No.
06017644-66400).
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Acting Executive Director
Public Works Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez Y
Executive Director zz� "`t�,olti uw
Finance and Management Services Agency
228-2