HomeMy WebLinkAbout22C - LIBRARY FENCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 1, 2018
TITLE:
AWARD PURCHASE ORDER TO NAKA
ENGINEERING & CONST. INC. FOR A
FENCE AT THE SANTA ANA LIBRARY
(SPECIFICATION NO. 18-015)
{STRATEGIC PLAN NO. 5, 4}
i
CltJ MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
F1»C1e]941%
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2n0 Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Reject the bid Total Fence Solutions, Inc. as nonresponsive. Vendor unable to supply
required gate locks and panic hardware.
2. Award a one-time purchase and payment of purchase order to Naka Engineering & Const.
Inc. for the purchase and installation of a decorative fence at the Santa Ana Library in an
amount not to exceed $139,700 plus a $13,970 contingency for a total amount not to exceed
$153,670, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency oversees the Santa Ana Public Library.
The Agency wishes to improve that facility by expanding the patio area of the Children's Library
and the patio area on the east side of the library by installing new perimeter fence around these
areas. The expansion of the Children's Library patio will allow staff to provide various programs.
After the fence is installed additional improvements will include a children's performance area,
garden, reading area and an arts and crafts work area. The expansion of the east side patio will
also allow staff to conduct additional programming.
The notice inviting bids was advertised on February 5, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
41 Vendors were notified
25 Vendors downloaded the bid packet
22C-1
Purchase Order Award for Fence Installation
May 1, 2018
Page 2
9 Bid received
1 Bid received from a Santa Ana Vendor
The bids were opened on March 13, 2018, and evaluated (Exhibit 1). The bid received from
Naka Engineering & Const. Inc. is responsive to the specifications and meets the City's
requirements. To allow for unanticipated charges, a $13,970 contingency is included in the
award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 — Community
Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and
livability).
FISCAL IMPACT
Funds in the amount of $153,670 are available in FY 2017-18 Residential Develop District 2
account (31213260-66220).
Gerardo Mouet
Executive Director
Parks, Recreation and Community Services
Agency
FA/d s/sp
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNT:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
22Ci-2
ABSTRACT OF BIDS
SANTA ANA LIBRARY FENCE (18-015)
BIDDER
LOCATION
TOTAL
Ace Fence Company
La Puente
$250,405.21
Alcorn Fence Company
Sun Valley
$253,144.89
Asia General Contractors Inc.
Los Angeles
$401,320.00
Iron Work Industries, Inc.
Santa Ana
$187,397.10-*'
Naka Engineering & Const. Inc.
Laguna Hills
a$139,700.Q9
Quality Fence Co. Inc.
Paramount
$167,050.00
RS Construction & Development Inc.
Upland
$177,000.00
Team West Contracting Corp.
Bloomington
$206,384.00
* Includes 1% Local Vendor Preference
EXHIBIT 1
22C-3
22C-4