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Home My WebLink About FULL AGENDA_2018-04-03 TOBER 2, 2006 HOUSING AUTHORITY REGULAR MEETING AGENDA APRIL 3, 2018 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Miguel A. Pulido Chairperson Vicente Sarmiento Authority Member - Ward 1 VSarmiento@santa-ana.org Michele Martinez Vice-Chairperson - Ward 2 MiMartinez@santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorio@santa-ana.org P. David Benavides Authority Member - Ward 4 DBenavides@santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas@santa-ana.org Sal Tinajero Authority Member – Ward 6 STinajero@santa-ana.org Authority Member telephone: 714 -647-6900 Agenda item inquiries: 714 -647-6520 Sonia R . Ca rvalho R obert M . Zu r Schmi ede Maria D. H u i zar Authority General Counsel Interim Executive Director Recording Secretary N OTE: I f you need special assi stance to parti cipate in this C ouncil meeti ng, please contact M i cha el Ortiz, City ADA Prog ram Coordinator, at (714) 647-5624. Please call pri or to the meeti n g date, to allow the City enou g h time to m a ke reasonable a rrang ements for accessi bi l i ty to this meeti ng. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Basic Housing Authority Meeting Information HOUSING AUTHORITY AGENDA 2 APRIL 3, 2018 Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 3 APRIL 3, 2018 CITY OF SANTA ANA HOUSING AUTHORITY REGULAR MEETING APRIL 3, 2018 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Interim Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR R ECOM M E N DED ACTION : Approve staff recommendation on Consent Calendar Items: 1 through 2. 1. SPECIAL MEETING MINUTES OF MARCH 20, 2018 {STRATEGIC PLAN NO. 5, 1} RECOMMEN DED ACTION : Approve Minutes. 2. EXCUSED ABSENCES RECOMMEN DED ACTION : Excuse absent Housing Authority Members. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR 3. PUBLIC HEARING TO APPROVE THE HOUSING AUTHORITY ANNUAL PLAN AND ADOPT A RESOLUTION {STRATEGIC PLAN NO. 5, 3} At its Regular Meeting on March 28, 2018, by a vote of 4-0 (Cano, Santana absent), the Community Redevelopment and Housing Commission conducted a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development. Legal Notice published in the Orange County Register, Nguoi Viet, and La Opinion on February 12, 2018. HOUSING AUTHORITY AGENDA 4 APRIL 3, 2018 RECOMMEN DED ACTION : 1. Conduct a public hearing in consideration of the approval and submission of the Housing Authority Annual Plan to the United States Department of Housing and Urban Development. 2. Adopt a resolution. A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF SANTA ANA APPROVING THE SUBMISSION OF THE ANNUAL PLAN FOR FISCAL YEAR 2018-2019. *** END OF BUSINESS CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY MINUTES 1 MARCH 20, 2018 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA MARCH 20, 2018 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 9:26 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS AUTHORITY MEMBERS Absent: MIGUEL PULIDO, Chair STAFF Present: RAUL GODINEZ, II, City Manager JOHN FUNK, Assistant City Attorney MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS – None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Solorio SECOND: Villegas VOTE: AYES: Benavides, Martinez, Sarmiento, Solorio, Tinajero Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Pulido (1) 1-1 HOUSING AUTHORITY MINUTES 2 MARCH 20, 2018 1. MEETING MINUTES OF MARCH 6, 2018 {STRATEGIC PLAN NO. 5, 1} MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse the absence of Chair Pulido from said meeting. *** END OF CONSENT CALENDAR *** JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY (*Matter considered earlier as part of the City Council meeting.) 3. AFFORDABLE HOUSING FUNDS POLICIES AND PROCEDURES {STRATEGIC PLAN NO. 4, 5} – Community Development Agency Community Redevelopment and Housing Commission approved recommended action on October 25, 2017 by a vote of 6-0 (De Leon absent). MOTION: Adopt the draft Affordable Housing Funds Policies and Procedures, subject to non-substantive changes approved by the City Manager and City Attorney. MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Benavides, Martinez, Sarmiento, Solorio, Tinajero Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Pulido (1) COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS – None ADJOURNED - 9:27 P.M. Maria D. Huizar, Recording Secretary 1-2 3-1 3-2 Streamlined Annual PHA Plan (HCV Only PHAs) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 02/29/2016 Page 1 of 5 form HUD-50075-HCV (12/2014) Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the P HA’s mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD-50075-HCV is to be completed annually by HCV-Only PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, Small PHA, or Qualified PHA do not need to submit this form. Where applicable, separate Annual PHA Plan forms are available for each of these types of PHAs. Definitions. (1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, or PHAS if only administering public housing. (2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS and SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troub led. A. PHA Information. A.1 PHA Name: ___ Housing Authority of the City of Santa Ana __________________________________________________________________ PHA Code: ____ CA093__________ PHA Plan for Fiscal Year Beginning: (MM/YYYY): __07/2018_____ PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Housing Choice Vouchers (HCVs) _2,699______ PHA Plan Submission Type: Annual Submission Revised Annual Submission Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to th e public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at the main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHA Consortia: (Check box if submitting a joint Plan and complete table below) Participating PHAs PHA Code Program(s) in the Consortia Program(s) not in the Consortia No. of Units in Each Program Lead HA: 3-3 EXHIBIT 1 Page 2 of 5 form HUD-50075-HCV (12/2014) B. Annual Plan. B.1 Revision of PHA Plan Elements. (a) Have the following PHA Plan elements been revised by the PHA since its last Annual Plan submission? Y N Housing Needs and Strategy for Addressing Housing Needs. Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. Financial Resources. Rent Determination. Operation and Management. Informal Review and Hearing Procedures. Homeownership Programs. Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. Substantial Deviation. Significant Amendment/Modification. (b) If the PHA answered yes for any element, describe the revisions for each element(s): B.2 New Activities (a) Does the PHA intend to undertake any new activities related to the following in the PHA’s current Fiscal Year? Y N Project Based Vouchers. (b) If this activity is planned for the current Fiscal Year, describe the activities. Provide the projected number of projec t-based units and general locations, and describe how project-basing would be consistent with the PHA Plan. Depending on funding availability, SAHA plans to issue a Request for Proposals (RFP) for project-based vouchers. SAHA prefers to maximize the impact of project-based vouchers to reduce chronic homelessness and veteran homelessness to functional zero requiring the project-based vouchers to be restricted to permanent supportive housing units using the Housing First model with the Continuum of Care Coordinated Entry System. The projected number of project-based units depends on funding availability. The general locations for the project -based vouchers will be in areas of high opportunity with low concentrations of poverty, access to amenities and services, walkability to transit, and financial feasibility of the proposed project, among other selection criteria defined in the RFP. Project-basing vouchers will be consistent with the PHA Plan because it will more effectively meet our strategy for addressing the most pressing housing needs of our community than regular tenant-based vouchers. B.3 Most Recent Fiscal Year Audit. (a) Were there any findings in the most recent FY Audit? Y N N/A (b) If yes, please describe: B.4 Civil Rights Certification Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan. B.5 Certification by State or Local Officials. Form HUD 50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. 3-4 EXHIBIT 1 Page 3 of 5 form HUD-50075-HCV (12/2014) B.6 Progress Report. Provide a description of the PHA’s progress in meeting its Mission and Goals described in its 5-Year PHA Plan. Goal # 1: Expand the supply of affordable housing by applying for additional Housing Choice Vouchers when available. Apply for any new funding opportunities.  The Housing Authority of the City of Santa Ana (SAHA) received an award of 75 HUD-Veterans Affairs Supportive Housing Project- Based Vouchers (HUD-VASH PBVs) under PIH Notice 2016-11. Following the award, SAHA issued an RFP and awarded the 75 HUD- VASH PBVs to Jamboree Housing for the development of Santa Ana Veterans Village. The Santa Ana Veterans Village is the development of 75 permanent supportive housing units in the City of Santa Ana for homeless veterans. The project includes an investment of 75 HUD-Veterans Affairs Supportive Housing (VASH) Project-Based Vouchers from the Santa Ana Housing Authority and $343,544 in HOME Investment Partnerships Program funds. The 62,248 square foot development will provide 70 one -bedroom units and 6 two-bedroom units (of which one will be a manager’s unit) serving HUD-VASH eligible residents earning at or below 30% of the Area Median Income. All residents will receive wrap-around supportive services from the Department of Veterans Affairs and Step Up on Second as the service provider. Following the execution of the PBV HAP Contract with Jamboree for this project, the Annual Contributions Contract for SAHA will be increased from 2,699 to 2,774.  On October 9, 2017, SAHA submitted a Registration of Interest for one hundred (100) HUD-VASH vouchers in response to PIH Notice 2017-17. Goal # 2: Improve the quality of assisted housing by improving voucher management, increasing customer satisfaction, and improving specific management functions.  Retain high performer SEMAP status: SAHA was certified as a Standard Performer for FFY 2017. Effective July 2015, for SEMAP Indicator # 3 SAHA has been sampling a sufficient number of files per year in order to have 95% confidence that the quality control results obtained from those file reviews is representative of the entire population of assisted-families. This representative sample will determine what percentage of SAHA files have the correct housing assistance calculated for the entire population of assisted -families. For SEMAP Indicator # 5, SAHA has been sampling an equitable amount of housing inspections per Housing Inspector as sampled and reviewed for SEMAP Indicator # 3. This sampling is conducted on a monthly basis. This increase in the number of sampled fil es exceeds HUD’s minimum requirements under SEMAP and seeks to improve the quality, integrity and accuracy of SAHA’s casework and inspections.  Maintain leasing to 100% of HAP funding: SAHA utilized 99.6% of our Budget Authority from HUD for CY 2017. Goal # 3: Increase assisted housing choices, portability counseling to 100% of participants, conducting outreach to potential property owner.  Continue to mail owner/participant newsletters: Since December 2015, SAHA has been e-mailing a monthly electronic Landlord Newsletter to all owners. In October 2016, SAHA began sending a monthly electronic Housing Plus Program Newsletter (aka Family Self-Sufficiency Program) to our participants who have provided us with their e-mail addresses.  Implement annual customer satisfaction survey: No update Goal # 4: Promote self-sufficiency by increasing employment among participants, linking to supportive services to increase independence for the elderly and/or disabled, and increase participation in the Family Self Sufficiency (FSS) program.  Continue to provide referrals to the Santa Ana W/O/R/K Center for job training and placement services, providing information and linkages to the County’s Council on Aging (elderly services) and the Dayle McIntosh Center (disabled services), and conducted recruitment for the FSS program at initial voucher issuance, at annual re-examinations, and through tenant newsletters: SAHA hired a full-time Workforce Specialist I / FSS Coordinator effective February 2, 2018. SAHA also began requiring in an RFP for project-based vouchers that a developer into an agreement with the Santa Ana Work Center. Goal # 5: Ensure equal opportunity and affirmatively further fair housing through coordination with the Orange County Fair Housing Council, the preparation of the Analysis of impediments to fair housing choice, and continued training on fair housing practices for staff owner’s and participants.  Fair Housing programs and resources are included in all issuance briefings, reasonable accommodation tracking logs updated. Communication was maintained with the County’s Fair Housing Council, Public Law Center, and Legal Aid, ensuring proper referrals for anyone alleging discrimination, whether an HCV participant or member of the public : In August 2017, SAHA held an annual Fair Housing Training for all Housing Division employees. This annual training is required for all employees.  Assist the City of Santa Ana in maintaining of the housing Stock: No update Goal # 6: Ensure assisted families obtain information, maintain housing and prevent domestic violence in accordance with Violence Against Women Act (VAWA) of 2005.  In accordance with the Violence against Women Reauthorization Act of 2013 (VAWA 2013), SAHA implemented an Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking.  SAHA also implemented HUD-5380, Notice of Occupancy Rights under the Violence Against Women Act, HUD-5382, Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and Alternate Documentation, and HUD-5383, Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking.  SAHA coordinates with the County of Orange Domestic Violence office for referrals and to ensure applicants and participants a re informed on all available services.  Information on VAWA in regards to owner/tenant responsibilities and evictions is provided to all program applicants and participants and also mailed to all owners.  SAHA’s HCV Administrative Plan details restrictions on terminating assistance for victims of domestic violence, as well as guidelines on terminating assistance for perpetrators of domestic violence.  SAHA discusses VAWA with staff at least once annually. 3-5 EXHIBIT 1 Page 4 of 5 form HUD-50075-HCV (12/2014) B.7 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N (a) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. Three Resident Advisory Board meetings were held on January 18, 2018. The meetings were conducted in three languages: English, Spanish, and Vietnamese. All active participants were mailed an invitation to participate on the Resident Advisory Board. Please see attachment for RAB Comments. Staff analyzed all of the recommendations from the Resident Advisory Board by: 1) considering the feasibility of each recommendation; 2) discussing as a team the opportunity for SAHA to implement each recommendation; and 3) making a determination on which recomm endation(s) could be implemented or considered for future implementation. One of the primary recommendations received was that rents are too high in the City of Santa Ana and there should be rent control. A second primary recommendation was that more affordable housing units a re needed. All of the recommendations have been taken into consideration by the housing authority staff. Instructions for Preparation of Form HUD-50075-HCV Annual PHA Plan for HCV Only PHAs ___________________________________________________________________________ A. PHA Information. All PHAs must complete this section. (24 CFR §903.23(4)(e)) A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), Number of Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan. PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table. (24 CFR §943.128(a)) B. Annual Plan. All PHAs must complete this section. (24 CFR §903.11(c)(3)) B.1 Revision of PHA Plan Elements. PHAs must: Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box. If an element has not been revised, mark “no." Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income families who reside in the PHA’s jurisdiction and other families who are on the Section 8 tenant -based waiting list. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (ii) elderly families and families with disabilities, and (iii) households of various races and ethnic groups residing in the jurisdiction or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. (24 CFR §903.7(a)(1) and 24 CFR §903.7(a)(2)(i)). Provide a description of the PHA’s strategy for addressing the housing needs of families in the jurisdiction and on the waiting list in the upcoming year. 24 CFR §903.7(a)(2)(ii) Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions. A statement of the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for HCV. (24 CFR §903.7(b)) Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA HCV funding and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support t enant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program, and state the planned use for the resources. (24 CFR §903.7(c)) Rent Determination. A statement of the policies of the PHA governing rental contributions of families receiving tenant-based assistance, discretionary minimum tenant rents , and payment standard policies. (24 CFR §903.7(d)) Operation and Management. A statement that includes a description of PHA management organization, and a listing of the programs administered by the PHA. (24 CFR §903.7(e)(3)(4)). Informal Review and Hearing Procedures. A description of the informal hearing and review procedures that the PHA makes available to its applicants. (24 CFR §903.7(f)) Homeownership Programs. A statement describing any homeownership programs (including project number and unit count) administered by the agency under section 8y of the 1937 Act, or for which the PHA has applied or will apply for approval. (24 CFR §903.7(k)) 3-6 EXHIBIT 1 Page 5 of 5 form HUD-50075-HCV (12/2014) Self Sufficiency Programs and Treatment of Income Changes Resulting from Welfare Program Requirements. A description of any PHA programs relating to services and amenities coordinated, promoted, or provided by the PHA for assisted families, including those resulting from the PHA’s partnership with other entities, for the enhancement of the economic and social self-sufficiency of assisted families, including programs provided or offered as a result of the PHA’s partnerships with other entities, and activities under section 3 of the Housing and Community Development Act of 1968 and under requirements for the Family Self-Sufficiency Program and others. Include the program’s size (including required and actual size of the FSS program) and means of allocating assistance to households. (24 CFR §903.7(l)(i)) Describe how the PHA will comply with the requirements of section 12(c) and (d) of the 1937 Act that relate to treatment of income changes resulting from welfare program requirements. (24 CFR §903.7(l)(iii)). Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan. (24 CFR §903.7(r)(2)(i)) Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and Annual Plan. Should the PHA fail to define ‘significant amendment/modification’, HUD will consider the following to be ‘significant amendments or modifications’: a) changes to rent or admissions policies or organization of the waiting list; or b) any change with regard to homeownership programs. See guidance on HUD’s website at: Notice PIH 1999-51. (24 CFR §903.7(r)(2)(ii)) If any boxes are marked “yes”, describe the revision(s) to those element(s) in the space provided. B.2 New Activity. If the PHA intends to undertake new activity using Housing Choice Vouchers (HCVs) for new Project-Based Vouchers (PBVs) in the current Fiscal Year, mark “yes” for this element, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake this activity, mark “no.” (24 CFR §983.57(b)(1) and Section 8(13)(C) of the United States Housing Act of 1937. Project-Based Vouchers (PBV). Describe any plans to use HCVs for new project-based vouchers. If using PBVs, provide the projected number of project-based units and general locations, and describe how project-basing would be consistent with the PHA Plan. B.3 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those findings in the space provided. (24 CFR §903.11(c)(3), 24 CFR §903.7(p)) B.4 Civil Rights Certification. Form HUD-50077, PHA Certifications of Compliance with the PHA Plans and Related Regulation, must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the AFFH Certification if: it can document that it examines its programs and proposed programs to identify any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of the jurisdiction’s initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable Consolidated Plan for its jurisdiction. (24 CFR §903.7(o)) B.5 Certification by State or Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, including the manner in which the applicable plan contents are consistent with the Consolidated Plans , must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR §903.15) B.6 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-Year PHA Plan. (24 CFR §903.11(c)(3), 24 CFR §903.7(r)(1)) B.7 Resident Advisory Board (RAB) comments. If the RAB provided comments to the annual plan, mark “yes,” submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations. (24 CFR §903.13(c), 24 CFR §903.19) This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a ne w section 5A to the U.S. Housing Act of 1937, as amended, which introduced the Annual PHA Plan. The Annual PHA Plan provides a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public for serving the needs of low- income, very low- income, and extremely low- income families. Public reporting burden for this information collection is estimated to average 4.5 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federa l Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality 3-7 EXHIBIT 1 This page intentionally left blank Resident Advisory Board Comments 3-8 EXHIBIT 1 MMEEEETTIINNGG DDAATTEE AANNDD LLOOCCAATTIIOONN:: TTHHUURRSSDDAAYY,, JJAANNUUAARRYY 1188,, 22001188 33::0000 PPMM –– 55::0000 PPMM SSAANNTTAA AANNAA HHOOUUSSIINNGG AAUUTTHHOORRIITTYY 2200 CCIIVVIICC CCEENNTTEERR PPLL AAZZAA,, 11SSTT FFLLRR SSAANNTTAA AANNAA,, CCAA 9922770011 SSIINNCCEE SSEEAATTIINNGG IISS LLIIMMIITTEEDD,, IIFF YYOOUU WWOOUULLDD LLIIKKEE TTOO PPAARRTTIICCIIPPAATTEE IINN TTHHIISS MMEEEETTIINNGG,, PPLLEEAASSEE RRSSVVPP BBYY CCAALLLLIINNGG ((77 1144)) 666677--22226699 NNOO LLAATTEERR TTHHAANN TTUUEESSDDAAYY,, JJAANNUUAARRYY 1166,, 22001188 The Housing Authority of the City of Santa Ana invites you to participate in a group discussion with our staff and other program participants. We want your input and feedback to help us develop our Annual Plan. Discussion topics include: housing needs; tenant eligibility, selection and admissions; housing authority financial resources; rent determination policies and Payment Standards; PHA grievance procedures; family self-sufficiency; and other important issues pertaining to the management and administration of our community’s program. FECHA Y LUGAR DE REUNION: Jueves, 18 de enero 2018 3:00 PM - 5:00 PM AUTORIDAD DE VIVIENDA DE LA CIUDAD DE SANTA ANA 20 CIVIC CENTER PLAZA, PRIMER PISO SANTA ANA, CA 92701 EL ESPACIO ES LIMITADO, SI DESEA PARTICIPAR EN ESTA REUNIÓN, POR FAVOR DE CONFIRMAR SU ASISTENCIA LLAMANDO (714) 667-2269 A MAS TARDAR EL MARTES, 16 DE ENERO DE 2018 La Autoridad de Vivienda de la Ciudad de Santa Ana le invita a participar en una discusión de grupo con nuestro personal y otros participantes en el programa. Queremos su opinión y comentarios para ayudarnos a desarrollar nuestro Plan Anual. Los temas de discusión incluyen: necesidades de vivienda; elegibilidad de arrendatario, selección y admisión; recursos financieros de la autoridad de vivienda; políticas de determinación y normas de pago; procedimientos de queja PHA; la autosuficiencia de la familia; y otros temas importantes relacionados con la gestión y administración del programa de nuestra comunidad. İ Rifa de Premios! İ Rifa de Premios! İ Rifa de Premios! İ Rifa de Premios! 3 - 9 E X H I B I T 1 MMEEEETTIINNGG DDAATTEE AANNDD LLOOCCAATTIIOONN:: TTHHUURRSSDDAAYY,, JJAANNUUAARRYY 1188,, 22001188 33::0000 PPMM –– 55::0000 PPMM SSAANNTTAA AANNAA HHOOUUSSIINNGG AAUUTTHHOORRIITTYY 2200 CCIIVVIICC CCEENNTTEERR PPLL AAZZAA,, 11SSTT FFLLRR SSAANNTTAA AANNAA,, CCAA 9922770011 SSIINNCCEE SSEEAATTIINNGG IISS LLIIMMIITTEEDD,, IIFF YYOOUU WWOOUULLDD LLIIKKEE TTOO PPAARRTTIICCIIPPAATTEE IINN TTHHIISS MMEEEETTIINNGG,, PPLLEEAASSEE RRSSVVPP BBYY CCAALLLLIINNGG ((771144)) 666677--22220066 NNOO LLAATTEERR TTHHAANN TTUUEESSDDAAYY,, JJAANNUUAARRYY 1166,, 22001188 The Housing Authority of the City of Santa Ana invites you to participate in a group discussion with our staff and other program participants. We want your input and feedback to help us develop our Annual Plan. Discussion topics include: housing needs; tenant eligibility, selection and admissions; housing authority financial resources; rent determination policies and Payment Standards; PHA grievance procedures; family self-sufficiency; and other important issues pertaining to the management and administration of our community’s program. Điạ Điểm và Ngày Họp: Thứ Năm, Ngày 18 tháng 1, 2018 Từ 3:00 đến 5:00 giờ chiều SANTA ANA HOUSING AUTHORITY 20 CIVIC CENTER PLAZA, Lầu 1 SANTA ANA, CA 92701 Vì chổ ngồi có giới hạn, nếu quí vị muốn tham dự, xin gọi (714) 667-2206 trước ngày 16 tháng 1, 2018 để giữ chổ. Cơ Quan Trợ Cấp Gia Cư Thành Phố Santa Ana kính mời quí vị tham dự một buổi hội thảo với nhân viên của cơ quan cùng những thành viên khác hiện trong chương trình. Xin quí vị hãy góp ý và hồi báo để giúp tu chỉnh kế hoạch hằng năm của cơ quan. Những chủ đề thảo luận bao gồm: nhu cầu nhà ở; sự lựa chọn, những điều kiện và sự thâu nhận vào chương trình; nguồn tài chính của chương trình trợ cấp gia cư; những qui luật dùng để định giá tiền thuê và những tiêu chuẩn dùng để tính tiền nhà; những thủ tục khiếu nại của cơ quan gia cư; chương trình gia đình tự túc; và những vấn đề quan trọng khác liên quan đến sự quản lý và cách điều hành của chương trình trong cộng đồng. İ Rifa de Premios! İ Rifa de Premios! İ Rifa de Premios! İ Rifa de Premios! 3 - 1 0 E X H I B I T 1 This page intentionally left blank SANTA ANA CITY COUNCIL Miguel A. Pulido Mayor mpulido@santa-ana.org Michele Martinez Mayor Pro Tem, Ward 2 mimartinez@santa-ana.org Vicente Sarmiento Ward 1 vsarmiento@santa-ana.org Jose Solorio Ward 3 jsolorio@santa-ana.org P. David Benavides Ward 4 dbenavides@santa-ana.org Juan Villegas Ward 5 jvillegas@santa-ana.org Sal Tinajero Ward 6 stinajero@santa-ana.org MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solorio Sal Tinajero Juan Villegas CITY OF SANTA ANA 20 Civic Center Plaza ● P.O. Box 22030 Santa Ana, California 92702 714-667-2200 www.santa-ana.org CITY MANAGER Raul Godinez II CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar Resident Advisory Board Meeting Agenda January 18, 2018 I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3-11 EXHIBIT 1 d. Rent Determination Policies ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ e. Operation and Management ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ f. Grievance Procedures ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ g. Housing Plus Program ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ h. Progress in Meeting Mission and Goals ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ i. Other Recommendations Not Listed Above ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3-12 EXHIBIT 1 3 - 1 3 E X H I B I T 1 3 - 1 4 E X H I B I T 1 3-15 EXHIBIT 1 3-16 EXHIBIT 1 3-17 EXHIBIT 1 3-18 EXHIBIT 1 3-19 EXHIBIT 1 3-20 EXHIBIT 1 3-21 EXHIBIT 1 3-22 EXHIBIT 1 3-23 EXHIBIT 1 3-24 EXHIBIT 1 3-25 EXHIBIT 1 d. Rent Determination Policies ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ e. Operation and Management ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ f. Grievance Procedures ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ g. Housing Plus Program ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ h. Progress in Meeting Mission and Goals ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ i. Other Recommendations Not Listed Above ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ 3-26 EXHIBIT 1 3-27 EXHIBIT 1 3-28 EXHIBIT 1 3-29 EXHIBIT 1 3-30 EXHIBIT 1 3-31 EXHIBIT 1 3-32 EXHIBIT 1 3-33 EXHIBIT 1 3-34 EXHIBIT 1 3-35 EXHIBIT 1 3-36 EXHIBIT 1 3-37 EXHIBIT 1 3-38 EXHIBIT 1 3-39 EXHIBIT 1 3-40 EXHIBIT 1 3-41 EXHIBIT 1 3-42 EXHIBIT 1 3-43 EXHIBIT 1 3-44 EXHIBIT 1 3-45 EXHIBIT 1 3-46 EXHIBIT 1 3-47 EXHIBIT 1 3-48 EXHIBIT 1 3-49 EXHIBIT 1 3-50 EXHIBIT 1 3-51 EXHIBIT 1 3-52 EXHIBIT 1 3-53 EXHIBIT 1 3-54 EXHIBIT 1 3-55 EXHIBIT 1 3-56 EXHIBIT 1 3-57 EXHIBIT 1 3-58 EXHIBIT 1 3-59 EXHIBIT 1 3-60 EXHIBIT 1 3-61 EXHIBIT 1 3-62 EXHIBIT 1 3-63 EXHIBIT 1 3-64 EXHIBIT 1 3-65 EXHIBIT 1 3-66 EXHIBIT 1 3-67 EXHIBIT 1 3-68 EXHIBIT 1 3-69 EXHIBIT 1 3-70 EXHIBIT 1 3-71 EXHIBIT 1 3-72 EXHIBIT 1 3-73 EXHIBIT 1 3-74 EXHIBIT 1 3-75 EXHIBIT 1 3-76 EXHIBIT 1 3-77 EXHIBIT 1 3-78 EXHIBIT 1 3-79 EXHIBIT 1 3-80 EXHIBIT 1 SANTA ANA CITY COUNCIL Miguel A. Pulido Mayor mpulido@santa-ana.org Michele Martinez Mayor Pro Tem, Ward 2 mimartinez@santa-ana.org Vicente Sarmiento Ward 1 vsarmiento@santa-ana.org Jose Solorio Ward 3 jsolorio@santa-ana.org P. David Benavides Ward 4 dbenavides@santa-ana.org Juan Villegas Ward 5 jvillegas@santa-ana.org Sal Tinajero Ward 6 stinajero@santa-ana.org MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solorio Sal Tinajero Juan Villegas CITY OF SANTA ANA 20 Civic Center Plaza ● P.O. Box 22030 Santa Ana, California 92702 714-667-2200 www.santa-ana.org ACTING CITY MANAGER Gerardo Mouet CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar SUMMARY OF RESPONSES FROM VIETNAMESE RESIDENT ADVISORY BOARD MEETING Resident Advisory Board Meeting Agenda February 9, 2017 3:00PM – 5:00PM I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Overall, participants were happy with their units. Some found it peaceful and convenience, but some indicated that they have issue with the gas stove and it’s difficult to turn on the heater. It works but very old. 3-81 EXHIBIT 1 c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures The process and procedure was ok but the waiting time on the waiting list is too long. But some found the beginning of the process was difficult but it got easier over time. d. Rent Determination Policies Most participants agreed with SAHA’s rent determination process. Some stated that owners request too much of rent increase and their rent portion is too high. e. Operation and Management The operation and management is good but needs Vietnamese housing specialist. f. Grievance Procedures Many participants have not file any grievance so they have no opinion. g. Family Self Sufficiency Some has not heard of the program but know that they know what it is they are unable to join because of old age and/or poor health. The intended purpose of the program is good. h. Progress in Meeting Mission and Goals Most Participants stated they do not know what our mission and goals so they have no opinion. Some believe that the housing authority is doing good. A few mentioned that we need to assist more people. i. Other Recommendations Not Listed Above Most are very appreciative to receive housing assistance. Some stated that they need separate room due to disability. Parking is too expensive. 3-82 EXHIBIT 1 SANTA ANA CITY COUNCIL Miguel A. Pulido Mayor mpulido@santa-ana.org Michele Martinez Mayor Pro Tem, Ward 2 mimartinez@santa-ana.org Vicente Sarmiento Ward 1 vsarmiento@santa-ana.org Jose Solorio Ward 3 jsolorio@santa-ana.org P. David Benavides Ward 4 dbenavides@santa-ana.org Juan Villegas Ward 5 jvillegas@santa-ana.org Sal Tinajero Ward 6 stinajero@santa-ana.org MAYOR Miguel A. Pulido MAYOR PRO TEM Michele Martinez COUNCILMEMBERS P. David Benavides Vicente Sarmiento Jose Solorio Sal Tinajero Juan Villegas CITY OF SANTA ANA 20 Civic Center Plaza ● P.O. Box 22030 Santa Ana, California 92702 714-667-2200 www.santa-ana.org ACTING CITY MANAGER Gerardo Mouet CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Maria D. Huizar SUMMARY OF RESPONSES FROM VIETNAMESE RESIDENT ADVISORY BOARD MEETING Resident Advisory Board Meeting Agenda February 9, 2017 3:00PM – 5:00PM I. Welcome and Introductions II. Explanation of the Purpose and Function of the Resident Advisory Board (24 CFR 903.13) III. Explanation of the Housing Authority Annual Plan (24 CFR 903.3) a. Explanation of the Housing Choice Voucher Program Administrative Plan Update and how it relates to the Annual Plan Recommendations by the Resident Advisory Board on Items in the Santa Ana Housing Authority Annual Plan: (24 CFR 903.7) b. Housing Needs and Strategy for Addressing Housing Needs Overall, participants were happy with their units. Some found it peaceful and convenience, but some indicated that they have issue with the gas stove and it’s difficult to turn on the heater. It works but very old. 3-83 EXHIBIT 1 c. Eligibility, Selection and Admissions Policies, including Deconcentration and Waiting List Procedures The process and procedure was ok but the waiting time on the waiting list is too long. But some found the beginning of the process was difficult but it got easier over time. d. Rent Determination Policies Most participants agreed with SAHA’s rent determination process. Some stated that owners request too much of rent increase and their rent portion is too high. e. Operation and Management The operation and management is good but needs Vietnamese housing specialist. f. Grievance Procedures Many participants have not file any grievance so they have no opinion. g. Family Self Sufficiency Some has not heard of the program but know that they know what it is they are unable to join because of old age and/or poor health. The intended purpose of the program is good. h. Progress in Meeting Mission and Goals Most Participants stated they do not know what our mission and goals so they have no opinion. Some believe that the housing authority is doing good. A few mentioned that we need to assist more people. i. Other Recommendations Not Listed Above Most are very appreciative to receive housing assistance. Some stated that they need separate room due to disability. Parking is too expensive. 3-84 EXHIBIT 1 3-85 EXHIBIT 2 3-86 EXHIBIT 2