2019-007 - Approving the Revised City Special Event Sponsorhsip Policy

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jmf 1/30/19 RESOLUTION NO. 2019-007 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE REVISED CITY SPECIAL EVENT SPONSORSHIP POLICY WHEREAS, the City Special Event Sponsorship Policy was adopted by the City Council by Resolution No. 2015-042 on August 4, 2015, and has been effective since that time, benefiting the community by establishing guidelines for City support of special events conducted in the City by qualifying nonprofit entities and neighborhood associations; and WHEREAS, under the current policy, disbursement or use of funds to eligible non- profit organizations and neighborhood associations is subject to approval of the respective Councilmember, at his or her discretion for each funding request, and then is later presented for Council approval by use of an agreement in compliance with the current policy; and WHEREAS, the City Council desires to streamline the current City Special Event Sponsorship Policy through the use of an updated form that will include the City's required terms and conditions, as authorized by the City Council, to award funds without the need for additional City Council approval, thereby achieving greater efficiency in the policy's administration and expediting the needed resources for the community; and WHEREAS, the revised policy will continue to implement and establish procedures in accordance with the City's annual budget processes, requirements for Council approvals, and the funding amounts and restrictions provided in Resolution No. 2015-042 for community groups and nonprofit entities to request an appropriation of available funds, when the City Council has allocated funding for this purpose; and WHEREAS, under the revised policy, the City will continue to make funds available for allocation to qualified nonprofit organizations or recognized City neighborhood associations that actively and effectively enhance the quality of life for Santa Ana residents and businesses; and WHEREAS, on a quarterly basis, the City Council will be provided with a report that indicates each Councilmember's approved sponsorships including organization name, amount approved, and event/purpose. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: Resolution No. 2019-007 Page 1 of 9