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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 18, 2020 <br />TITLE: <br />AMEND THE BLANKET ORDER CONTRACT <br />AWARD WITH 2ND GEAR, LLC AND DELL <br />COMPUTER CORP. FOR DESKTOP <br />COMPUTERS, LAPTOPS, MOBILE DEVICES <br />AND RELATED EQUIPMENT DUE TO <br />COVID-19 IN AN ANNUAL AGGREGATE <br />AMOUNT NOT TO EXCEED $1,200,000 <br />(SPECIFICATION NO. 18-074) <br />(GENERAL FUND AND <br />NON -GENERAL FUND) <br />CLERK OF COUNCIL USE ONLY: <br />_••10 E <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on1"Reading <br />❑ <br />Ordinance on 2n'Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />/s/Kristine Ridge FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Amend the contracts with 2nd Gear, LLC and Dell Computer Corp. for desktop computers, laptops, <br />mobile devices, and related equipment to increase the annual agreement amount by an additional <br />$600,000, for a revised annual aggregate amount not to exceed $1,200,000, for the remainder of <br />the current one-year period and the first of the remaining three optional one-year renewals, if <br />exercised, subject to non -substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />On November 20, 2018, at the conclusion of a competitive bidding process, the City entered into <br />one-year aggregate agreements with 2nd Gear, LLC and Dell Computer Corp. (Dell), with provisions <br />for four one-year renewal options. The purpose of these agreements was to provide Dell desktop <br />computers, laptops, mobile tablets, and related equipment to the City. These original contracts <br />were awarded in an annual aggregate amount not to exceed $400,000 and the first renewal option <br />has been exercised. <br />On May 5, 2020, the City Council approved an amendment to increase the annual amount of the <br />blanket orders contract by $200,000 to an annual amount of $600,000 in order to accommodate <br />planned upgrades and additional orders due to COVID-19 needs. However, due to the COVID-19 <br />crisis, the demand to purchase new technology to support a virtual workforce has depleted this <br />year's not -to -exceed amount much faster than anticipated. In addition, many departments are still <br />converting staff devices from traditional desktop PCs to laptops with docking stations in order to <br />continue to enable staff to work both in the office and also telecommute from home. Depending on <br />the model, the cost for a standard laptop with a docking station, keyboard, and mouse is more <br />22A-1 <br />