22A - PO FOR WASHER TRUCK - Laserfiche WebLink

Home Browse Search

REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2020 TITLE: AWARD PURCHASE ORDER IN AN AMOUNT NOT TO EXCEED $181,634 TO NATIONAL AUTO FLEET GROUP FOR ONE FORD SUPER DUTY F550 PRESSURE WASHER VACUUM TRUCK (SPECIFICATION NO. 20-127) (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 sl Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for the purchase of one Ford Super Duty F550 Pressure Washer System Vacuum truck, in the amount of $171,634 plus a contingency of $10,000, for a total amount not to exceed $181,634, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City provides potable water to approximately 45,000 customers, which includes all of the City's residents, businesses, and institutions. Each of these customers' water use is measured by a meter, typically housed in a box or vault which is inspected and sometimes replaced when the meter is not operating correctly or when manual reads are not able to take place. The Public Works Agency, Water Resources Division oversees and maintains the daily operations of the water system. Utilizing a pressure washer vacuum truck will assist Water Resources Division staff in removing debris from meter boxes and vaults when inspecting, repairing, or replacing water meters. The ability to perform this work in tight spaces that would typically not be safe or efficient to carry out with manual tools will help staff avoid injuries and will expedite service calls. The vehicle's debris storage capacity will reduce the amount of time spent transporting and disposing of debris. In addition, this vehicle will complement the work being performed as part of the Automated Metering Infrastructure project that is currently underway by allowing City staff to prepare meter box and vault locations for the conversion to smart meters, and will facilitate project schedule adherence. Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public agency employing a competitive bid process for purchases. Sourcewell, formerly National Joint Powers Alliance, awarded a contract to National Auto Fleet Group (Contract No. 120716-NAF) for procurement of Cars, Trucks, Vans, SUVs, & Other Vehicles as a result of open competitive bidding on behalf of its members, which includes government agencies. Staff recommends utilizing 22A-1