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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />FEBRUARY 7, 2005 <br />TITLE: <br /> <br />CONTRACT AWARD FOR <br />TRUCKS WITH UTILITY BODIES <br />(SPEC. NO. 04-152) <br /> <br />APPROVED <br />D As Recommended <br />D As Amended <br />D Ordinance on 1 st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />v <br />V' <br /> <br />{l¡:ß t2.- <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />-'" <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. <br /> <br />Reject the bid <br />specification. <br /> <br />from <br /> <br />Fairway <br /> <br />Ford <br /> <br />as <br /> <br />nonresponsive <br /> <br />to <br /> <br />the <br /> <br />2 . <br /> <br />Award a contract to Maurice J. Sopp and Son for the purchase of <br />three trucks with utility bodies in the amount of $89,543.48. <br /> <br />DISCUSSION <br /> <br />The Fleet Maintenance Division's annual Equipment Replacement Program <br />is included in the City's annual budget, and identifies vehicles <br />scheduled for replacement. Funding is monitored through a depreciation <br />schedule established with each department. <br /> <br />various City departments utilize midsize pickup trucks with utility <br />bodies to perform routine business. The Public Works Agency's Roadway <br />Cleaning crews and Sewer Services crews use trucks with utility bodies <br />to secure and transport tools and equipment to the job sites. Due to <br />age, mileage in excess of 85,000 miles, and general condition, two 1995 <br />Chevrolet trucks and one 1996 Chevrolet truck have been approved for <br />replacement in the current fiscal year. <br /> <br />The notice inviting bids was advertised on December 8 and 10, 2004, and <br />bids were solicited. A summary of the bid invitations and bids <br />received is as follows: <br /> <br />15 Invitations For Bid mailed <br />1 Invitation For Bid mailed to a Santa Ana vendor <br />4 Bids received <br /> <br />22F-1 <br /> <br />CS 383 <br />