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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />DECEMBER 4, 2006 <br />TITLE: <br /> <br />CONTRACT AWARD FOR <br />COMPACT TRUCKS <br />(SPEC. NO. 06-159) <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 151 Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />t2L:li/- <br />/: .r /&-2--------- <br />elTY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to George Chevrolet for the purchase of 11 compact trucks <br />in an amount of $223,126.07. <br /> <br />DISCUSSION <br /> <br />The Fleet Maintenance Division's annual Equipment Replacement Program is <br />included in the City's annual budget, and identifies vehicles scheduled for <br />replacement. Funding is monitored through a depreciation schedule <br />established with each department. Additionally, the Fleet Division reviews <br />the acquisition in accordance with the City's Hybrid and Alternative Fuel <br />Vehicle Acquisition Policy. Currently, hybrid vehicles are not available <br />in the compact truck category. <br /> <br />The current year's vehicle replacement list includes 10 compact trucks with <br />six Chevrolet, two GMC and two Ford from 1992 to 1999. Six City Agencies <br />use compact trucks in their daily operations. Due to age, mileage and <br />condition, 10 compact trucks have been approved for replacement in the <br />current fiscal year. One additional compact truck with a crew cab is being <br />added to the Public Works Agency's Water Resources Division. <br /> <br />The notice inviting bids was advertised on October 23 and 25, 2006, and <br />bids were solicited. A summary of the bid invitations and bids received is <br />as follows: <br /> <br />21 Invitations For Bid mailed <br />1 Invitation for Bid mailed to Santa Ana vendor <br />5 Bids received <br /> <br />Bids were received, opened on November 8, 2006, and evaluated (Exhibit 1). <br />Staff contacted the Santa Ana vendor who stated that current staffing <br />levels prevented their ability to respond to the Invitation For Bid at this <br />time. The bid from George Chevrolet is responsive to the specifications <br />and meets the City's requirements. <br /> <br />22E-1 <br />