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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 5, 2009 <br />TITLE: <br />CONTRACT AWARD FOR <br />FIRE HYDRANTS AND ACCESSORIES <br />(SPEC. NO. 08-073) <br />/' .r <br />CIT A GER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1S` Reading <br />^ Ordinance on 2"d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to S & J Supply Company, Inc., for fire hydrants and <br />accessories for a one-year period, with provision for four, one-year <br />renewals in an annual amount not to exceed $90,000. <br />DISCUSSION <br />In order to maintain fire safety standards, the Public Works Agency (PWA) <br />requires an assortment of fire hydrants and accessories. The materials <br />necessary for fire hydrant repairs and replacement are purchased through <br />the Central Stores warehouse for distribution to PWA. <br />The notice inviting bids was advertised on November 20, 2008 and bids were <br />solicited. A summary of the bid invitations and bids received is as <br />follows: <br />11 Invitations For Bid mailed <br />3 Invitations For Bid mailed to Santa Ana vendors <br />7 Bids received <br />3 Bids received from Santa Ana vendors <br />Bids were received, opened on November 19, 2008, and evaluated (Exhibit 1). <br />The bids were evaluated by individual product categories. The bid received <br />from S & J Supply Company, Inc., is responsive to the specifications and <br />meets the City's requirements. The annual amount is based upon past usage <br />and staff's projection for the next year. <br />22B-1 <br />