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Community Development Agency <br />www.santa-ana.org/cd <br />Item # 10 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />July 1, 2025 <br />TOPIC: Destruction of Obsolete City Records <br />AGENDA TITLE <br />Approve Destruction of Obsolete City Records <br />RECOMMENDED ACTION <br />Approve the destruction of obsolete records from the Community Development Agency, <br />Planning and Building Agency, City Attorney’s Office, and the Police Department in <br />accordance with the retention schedule outlined in City Council Resolution 2013-014. <br />GOVERNMENT CODE §84308 APPLIES: No <br />DISCUSSION0 <br />On April 1, 2013, the City Council approved Resolution 2013-014 (Exhibit 1), <br />establishing the Citywide Records Retention Schedule ("Schedule") for all City <br />Agencies, Departments, and Offices. The Schedule, modeled after the California <br />Secretary of State’s guidelines, complies with the California Government Code and <br />statutory requirements applicable to Santa Ana. It outlines minimum retention periods <br />for City records and authorizes the respective department head the discretion to keep <br />records beyond those periods. <br />In accordance with Section 5.B of the Resolution and the Santa Ana Municipal Code, <br />the City Attorney must approve the destruction of City records. The City Attorney’s <br />Office has reviewed and approved the destruction of obsolete records submitted by the <br />following departments: <br />•Community Development Agency <br />•Planning and Building Agency <br />•City Attorney’s Office <br />•Police Department <br />Memorandums from each department, detailing the records proposed for destruction, <br />are attached as Exhibits 2-5.