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Public Works Agency <br /> www.santa-ana.org/pw <br /> Item # 16 <br /> City of Santa Ana <br /> 20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br /> July 1, 2025 <br /> TOPIC: Agreement for Janitorial Services at Park Restrooms <br /> AGENDA TITLE <br /> Agreement with Xanadu Service System for Janitorial Services at Park Restrooms <br /> (Specification No. 25-043) (General Fund) <br /> RECOMMENDED ACTION <br /> Approve agreement with Xanadu Service System for janitorial services at various park <br /> restrooms in an amount not to exceed $3,545,568, for a term beginning July 1, 2025 <br /> and expiring June 30, 2028, with provisions for two, one-year extensions (Agreement <br /> No. A-2025-XXX). <br /> GOVERNMENT CODE §84308 APPLIES: Yes <br /> DISCUSSION <br /> The Public Works Agency's Parks, Fleet, Facilities, and Refuse Division (PWA) is <br /> responsible for the oversight of maintenance and custodial services at 37 park <br /> restrooms. Maintaining clean facilities are essential for public safety. The services <br /> provided through the janitorial services contract include three cleanings per day. This <br /> routine maintenance includes, but is not limited to, emptying of trash; cleaning of toilets, <br /> urinals, and drinking fountains; restocking janitorial supplies; stoppage clearing; and <br /> removal of stains, dust, and foreign matter. Additionally, routine janitorial maintenance <br /> will include daily pressure-washing services in and around the public restrooms. <br /> Furthermore, the proposed contract allows for as-needed janitorial services for City- <br /> hosted events with a response time of no more than two hours when requested. <br /> Janitorial services for park restrooms and City-hosted events are being solicited <br /> separately from general City facility janitorial services due to the varying scope of <br /> service and geographical distribution of public park restrooms. <br /> Request for Proposals (RFP) No. 25-043 was issued on April 10, 2025 on the City's <br /> online bid management and publication system, PlanetBids. A summary of vendor <br /> participation and results are as follows: <br /> 255 Vendors notified <br /> 8 Santa Ana vendors notified <br /> 40 Vendors downloaded the bid packet <br />