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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 15, 2013 <br />TITLE: <br />CONTRACT AWARD TO LONG BEACH <br />BMW MOTORCYCLES FOR POLICE <br />MOTORCYCLES <br />(SPEC. NO. 13-017) <br />IT ANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Long Beach BMW Motorcycles, under the Los Angeles County Sheriff's <br />Department contract, for the purchase of three police equipped motorcycles in an amount not to <br />exceed $84,287. <br />DISCUSSION <br />The Finance & Management Services Agency manages the Equipment Replacement Program. <br />Funding is monitored through a depreciation schedule established with each department. The <br />Police Department Traffic Division uses specially equipped motorcycles for traffic patrol. The <br />motorcycle replacement program guidelines require motorcycles with over 60,000 miles or 3 <br />years old to be replaced, as maintenance costs increase dramatically at these milestones. Based <br />on these guidelines, the three police motorcycles to be replaced exceed their lifecycle threshold. <br />The award amount includes a ten percent contingency amount for miscellaneous motorcycle <br />parts and repairs. <br />Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any <br />public agency utilizing a competitive bid process. The Los Angeles County Sheriff's Department <br />contract PO-SH-12321526-1 with Long Beach BMW Motorcycles for police motorcycles was <br />awarded as a result of open, competitive bidding, and meets the City's requirements. <br />FISCAL IMPACT <br />Funds are available in Finance and Management Services, Equipment Replacement account (no. <br />07510101-66400). <br />Carlos Rojas <br />Acting Chief of Police <br />Police Department <br />sp <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agen9--- <br />22B-1