22B - SPEC - ASPHALT POTHOLE REPAIR

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 2, 2014 TITLE: CONTRACT AWARD TO ALL AMERICAN ASPHALT FOR ASPHALT POTHOLE REPAIR (SPEC. NO. 14 -074) (STRATEGIC PLAN NO. 6, 1c) CITY MA GER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I "Reading ❑ Ordinance on 2ntlReading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Award a contract to All American Asphalt for asphalt pothole repair for a one year period in an annual amount not to exceed $450,000, with provision for three one -year renewals exercisable by the City Manager, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION The Public Works Agency Maintenance Services Division is responsible for maintaining approximately 400 miles of roadway within the City of Santa Ana. Services provided under the asphalt pothole repair contract include the repair of all potholes and the repair of all damaged pavement areas not exceeding 100 sq. ft. in area with asphalt overlay. The contract will also provide for sidewalk ramping to reduce risks to pedestrian traffic. The notice inviting bids was advertised on October 20, 2014 on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 66 Vendors notified 3 Santa Ana vendors notified 5 Bids received 3 Bids received from Santa Ana vendors Bids were received and opened on November 12, 2014 and evaluated (Exhibit 1). The bid received from All American Asphalt is responsive to the contract specifications, meets the City's requirements for maximum quality service at minimum price and complies with prevailing wage requirements. The annual amount is based on staffs projection for next contract year. 22B -1