25C - AGMT - MICROSOFT SOFTWARE - Laserfiche WebLink

Home Browse Search

• 11LIM ` . CITY COUNCIL MEETING DATE: JANUARY 17, 2017 TITLE: RENEW AGREEMENT FOR VOLUME LICENSING AND MAINTENANCE FOR MICROSOFT SOFTWARE AND PRODUCTS THROUGH SOFTWAREONE, INC. {STRATEGIC PLAN NO. 7, 2D) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: _ •:• _ rig ❑ As Recommended ❑ As Amended ❑ Ordinance on 15t Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Approve and authorize the City Manager and Clerk of the Council to execute the attached option to renew large account reseller agreement with SoftwareONE, Inc. in an annual amount not to exceed $500,000 for an additional three -year period, beginning February 1, 2017 through January 31, 2020 for the purchase of Microsoft products and services subject to non - substantive changes and approved by the City Manager and City Attorney. Authorize the City Manager and Clerk of the Council to execute the attached Microsoft Enterprise Enrollment Agreement for volume licensing and maintenance. Discussion On December 2, 2013, the City Council approved a three -year agreement with CompuCom Systems, Inc. (Acquired by SoftwareONE) with the option of a three -year renewal. The City licenses a great many products from Microsoft Corporation, which is the largest manufacture of software used by the City. As the City use of computer technology evolves and Microsoft's business model for licensing its products changes, the challenge of ensuring the City complies with current software licensing requirements on all computer devices [PC, laptops, tables, smartphones, etc.] is complex. The risk from the liability of using unlicensed Microsoft products could be monetarily very large. Purchasing a Microsoft enterprise volume license for the entire organization is a cost effective means for managing Microsoft software as a resource. In addition, the enterprise volume license allows the City to obtain software assurance upgrades on many of the purchased products. The City of Santa Ana has used the County of Riverside's Microsoft Enterprise Agreement (MEA) since 2008. This request is for a renewal of the City's MEA. The County of Riverside's master agreement with Microsoft is based on participation of any county, city, and special district in the state. The very large volume of Microsoft products used by these statewide agencies has allowed the County of Riverside to obtain deep discounts for these products which in turn are passed on to agencies participating under this master agreement with Microsoft. 25C -1