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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 16, 2018 <br />TITLE: <br />CONTRACT AMENDMENT WITH <br />GRAINGER, INC. FOR MAINTENANCE, <br />REPAIR AND OPERATING TOOLS, <br />EQUIPMENT AND SUPPLIES <br />(SPEC. NO. 15-003) <br />(STRATEGIC PLAN NO. 6,2) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 16t Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />CIWJOANAGER <br />RECOMMENDED ACTION <br />Amend the contract with Grainger, Inc. for the purchase of non -inventory maintenance, repair and <br />operating tools, equipment and supplies by $45,000 for an annual amount not to exceed $130,000, <br />subject to non -substantive changes approved by the City Manager and City Attorney <br />DISCUSSION <br />The City establishes annual blanket orders with vendors that provide materials, supplies and services <br />to City agencies and departments including Public Works, Police, Detention Facility, Building <br />Maintenance and Parks and Recreation. Grainger, Inc. provides maintenance, repair and operating <br />materials and supplies such as power tools, hardware, HVAC, electrical, plumbing, confined space <br />and safety equipment and supplies. This contract is designed to provide City staff with quality <br />products at competitive pricing resulting in significant savings based on quantity economy -of -scale <br />pricing. <br />In an effort to reduce contractual costs, departments responsible for maintenance and repairs to the <br />City's infrastructure opted to have City staff perform some maintenance, repairs and light <br />construction projects whenever possible. This growing volume of work during this contract period has <br />resulted in an escalation of expenditures under this contract. Additional funds will allow staff to <br />continue the ongoing demand for completing repairs and maintenance to the City's infrastructure. <br />On February 3, 2015, the City Council awarded a three-year contract with provision for two one-year <br />renewal options to Grainger, Inc. based upon a competitively bid contract awarded by the National <br />Intergovernmental Purchasing Alliance purchasing cooperative. Staff recommends approval of the <br />new annual amount through the end of the renewal options. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Strategic Goal #6 — Community Facilities & <br />Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment). <br />22A-1 <br />