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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 15, 2018 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH HF&H ❑ As Recommended As CONSULTANTS LLC FOR SOLID WASTE L] Amended ❑ Ordinance on 15l Reading CONSULTING SERVICES ❑ Ordinance on 2"d Reading (STRATEGIC PLAN NO. 4, 1 & 5) ❑ Implementing Resolution ❑ Set Public Hearing For r �u :t: - MANAGER MANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with HF&H Consultants, LLC, to provide solid waste consulting services for a period to run concurrent with the extension agreement for collection and handling of solid waste with Waste Management, expiring June 30, 2020 with a one-year option exercisable by the City Manager, in an amount not to exceed $184,000, with a 20 percent contingency of $36,800, for a total amount of $220,800, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The City's agreement for collection and handling of solid waste is due to expire on June 30, 2020, and include a one-year extension option. The Public Works Agency is developing a strategy for providing appropriate solid waste services in Santa Ana that considers changes in legislation and recycling trends, and also establishes the City's "Green Policy' and goals. The City is interested in contracting with a consultant with solid waste expertise for these services. The consultant will be required to assist the City in developing a "Green Policy' and goals with input from City Council, the community, and staff. Development of the policy and goals will inform the finalization of the draft Request for Proposals (RFP) for solid waste services. The process will include a review of the City's Source Reduction and Recycling Element, Household Hazardous Waste Element, Non -Disposal Facilities Element, and applicable laws related to solid waste, including the City's Integrated Waste Management Ordinance and Municipal Code. The consultant will also assist the City with the Solid Waste Services RFP process, including contract negotiation and finalization. Staff issued the RFP for Solid Waste Consulting Services (Exhibit 1) on the City's website on January 1, 2018. Five proposals were received. The proposals were evaluated and ranked by a review committee comprised of staff from the Public Works Agency, the Community Development Agency, the City of Laguna Beach Public Works Agency, and the Orange County Public Works 60D-1