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60D - WASTE CONSULTING SVCS
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60D - WASTE CONSULTING SVCS
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5/10/2018 7:57:46 PM
Creation date
5/10/2018 7:50:28 PM
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City Clerk
Doc Type
Agenda Packet
Agency
Public Works
Item #
60D
Date
5/15/2018
Destruction Year
2023
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City of Santa Ana Proposal to Provide Solid Waste Consulting Services <br />RFP NO.: 18-006 <br />Subtask 1B: Public Workshops and Meetings <br />The City has requested attendance at up to five community meetings, which may include <br />meetings with residents and stakeholders; we believe that It is imperative to engage these <br />groups early in the process in order to understand their perspective and incorporate their <br />priorities in the City's policy and goals. We will develop a strategy for meeting with various <br />groups and finalize our strategy with City Staff prior to implementation. We will prepare a standard <br />meeting agenda and presentation for these meetings, and provide meeting summaries for each meeting. <br />Examples include the following: <br />• Public Meetings. Public meetings are an effective forum for attracting the most invested <br />members of the community. These meetings provide a great opportunity to engage a wide cross- <br />section of parties that are effected. <br />Engaging with business and apartment associations. Attending business, apartment <br />association, and trade group and association meetings to seek input can be more effective than <br />inviting stakeholders to public <br />meetings because these <br />associations draw their <br />constituents together at their <br />regularly scheduled meetings. <br />During the City's policy planning <br />process, we may use a graphic <br />meeting facilitation method <br />developed by The Grove <br />Consultants International (The <br />Grove). If desired by the City, we <br />can use this technique for one or <br />more meetings depending on the <br />number of participants. The <br />Groves' methods and Vision <br />Planning SystemsTm toolset with <br />are useful in engaging <br />BlawAWSHSHIN Sun Mote zero Waste Man <br />\ eASAl2irl0Af <br />0 OWN 0 rA1V514=K4PRWaXa <br />bwnn'MOY n1.wls,�MFaY McNnNynWN , nn.try <br />`�imo eca,n>.e a. tm:;%;.roma:" � viv,r:mi P�•n�+-'•s.m <br />,ru, ,My.urvpey,Ivs.m.rRnrws.l i aXMlWsri n,rtplL. � <br />M�y(r�1+'N/.e/yy, �{p� y Y eu'wwu'Vw.um <br />o rasm i uo PMUMrs <br />taM1fPE7EVC{fS6,r •ONl1AIlON <br />mgrs"Nd'a .. <br />slr <br />t <br />stakeholders and organizing feedback. This approach would involve us facilitating a meeting <br />where participants work together to complete one of The Groves' large-scale (4' by 8') wall <br />graphic templates such as the "Context Map" to work through and document local conditions <br />and context for the Plan; or the "Cover Story' to brainstorm about how the Study will be <br />ultimately presented to the Council and public. These large-scale "maps" will be reduced to 11" <br />by 17" format and can be used to brief others regarding the Plan and to serve as a reference <br />throughout the development of the Plan. An example Big Wave Vision map prepared for the City <br />of San Diego Is provided here. It is also important to note that we have several other <br />methodologies for facilitating meetings, should the City desire a different approach; a <br />representative sample of these methodologies are included below in the section labeled "HF&H <br />Experience with Stakeholder Engagement and Outreach." <br />Subtask 1C: Community Survey <br />The City indicated an interest in surveying the community. During our initial meeting with City <br />Council in Task 1, we will discuss an outreach plan, including groups to be targeted with the public <br />workshops. At that time, we will discuss if and how surveys may play a role in the City's outreach. <br />April 4, 2018 Page 11 HF&H Consultants, LLC <br />60D-62 <br />
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