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City of Santa Ana Proposal to Provide Solid Waste Consulting Services RFP NO.: 18-006 COMPETITIVE PROCUREMENT SCHEDULE" *Assumes start date by July 1, 2018 April 4, 2018 Page 27 HF&H Consultants, LLC �. 1 Activity i Party Tars et Date 1 Initiate project City, HF&H Month 1 2 Review existing documents, Identify key service Issues and meet with City staff HF&H Month 1 3 Def inescope of services and gather operating data City, HF&H Month 4 Develop Community Meeting plan/schedule City, HF&H Month 2 5 Review hauler operating data HF&H Month 6 Community Outreach and Public Workshops with City Council City, HF&H Months 3-5 7 Prepare memorandum outllning City's green policy and goals HF&H 6 8 Prepare RFP and draft agreement HF&H Months 6.7 9 Seek Input on agreement from City staff, Attorney and potential proposers All Month 8 10 Prepare revised RFP and draft agreement HF&H Month 9 11 Present RFP package to Council for approval, and distribute to proposers City, HF&H Month 10 12 Conduct pre -proposal conference City, HF&H Month 11 13 Prepare addenda HF&H Month 12 14 Submitproposals Proposers Month 13 15 Evaluate proposals City, HF&H Months 14-15 16 Contact references and finalize evaluation HF&H Month 16 17 Select contractors fornegotiations City Month 17 18 Conduct negotiations and resolve exceptions to agreement HF&H, City, Months 17-18 Proposer(s) 19 Present negotiated agreement to Council for approval Council Month 3.8 20 Orderequlpment, distribute educational materials, conduct Informational Contractor 6months meetings and prepare fortransition 21 Initiate roll-out of new service I Contractor I July 1, 2020 *Assumes start date by July 1, 2018 April 4, 2018 Page 27 HF&H Consultants, LLC �. 1