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Public Hearing - Fiscal Year 2018 — 2019 CDBG Program May 15, 2018 Page 5 • Does the cost per client appear reasonable when compared to 10 similar programs? • How many people will be served with CDBG funds; are a majority 5 from Santa Ana? • Does the application clearly identify how the grant funding will be 5 spent? TOTAL POINTS 100 Representatives from each organization were invited to present their proposed public service programs for funding consideration at two Community Redevelopment and Housing Commission public hearings on February 28, 2018 and March 1, 2018 held from 3:OOPM to 7:OOPM on both days. At the special CRHC meeting on March 28, 2018, Commissioners finalized the funding recommendations provided in Exhibit 2. The recommended funding amounts for the nonprofit organizations equals $872,543, with the exclusion of the Orange County Fair Housing Council, which is recommended to be funded out of program administration, as in previous years, as permitted by CDBG regulations. A brief summary of all 35 applications are shown in Exhibit 3. The Community Redevelopment and Housing Commission, acting with guidance from City staff, made substantial improvements to the Community Development Block Grant review process this year for our nonprofit allocation in order to strengthen the process. With $872,543 in grants being allocated, it was critical for the Commission to allow each organization ample time to present their programs. Last year the applicants made presentations to the CRHC in City Council chambers, and were given three minutes each to present. This year, the site was moved to the Ross Annex, which allowed for a more open, informal format, where presenters could more easily interact with the Commission. Additionally, each organization was allotted seven minutes each to present their program to the Commission, versus three minutes last year. They were also allowed to provide a PowerPoint presentation. A five minute follow up was then added to allow Commissioners the opportunity to ask questions of each organization. In total the presentations were held for nearly nine hours combined. The improvements this year were in addition to the on-line scoring process implemented last year, where each Commissioner applied a score to 12 questions that cover 34 key areas of each on-line application. After combining the scores from all six Commissioners, extensive deliberation was held at a follow-up meeting to ensure a balance between funding as many organizations as possible with sufficient funding to complete their objectives. Following this extremely thorough review process, the Commission is recommending funding for a total of 17 programs for consideration by the City Council. Next Steps: With the approval of the FY 2018 — 2019 CDBG Program and Funding Plan, staff will prepare and execute memorandums of understanding with various city departments (Exhibit 4) and agreements with nonprofit organizations (Exhibit 5) for the period of July 1, 2018 through June 30, 2019. All of the projects and programs are eligible for CDBG funding and are in alignment with the City's Five -Year Consolidated Plan, Strategic Plan and Capital Improvement Program. 75A-5