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Agreement for Commercial/Industrial Inspection & Database Management Services <br />June 5, 2018 <br />Page 2 <br />the Public Works Agency. Ranking criteria included the firm's qualifications, understanding the <br />scope of work, work plan logic, clarity and specificity, consultant/sub-consultant qualifications, <br />financial responsibility, and the schedule to perform the services. Following the evaluations and <br />ranking of proposals, the proposed fees of the top ranked firms were evaluated. One firm, <br />Infrastructure Engineers, was disqualified due to the omission of necessary certifications in their <br />proposal. <br />The table below summarizes the proposal rankings and the respective fees: <br />Firm <br />Score <br />Wood Environment and Infrastructure Solutions, Inc. <br />94.7 <br />Michael Baker Intl. <br />90.7 <br />CWE <br />89.7 <br />Charles Abbott Associates, Inc. <br />88.3 <br />EEC <br />88.0 <br />John L Hunter and Associates/AECOM <br />86.3 <br />TAIT <br />83.3 <br />Infrastructure Engineers <br />- <br />Staff recommends awarding a contract to Wood Environment and Infrastructure Solutions, Inc., <br />based on the extensive experience of their team of inspectors and scientists, and their past work <br />for the City of Santa Ana and other large municipalities within Orange County. The proposal <br />provided specific understanding and details of the required tasks, processes, and time involved <br />in executing the inspection and database management services. The proposals with the lower <br />proposed fees did not offer a sufficient level of work effort to satisfactorily accomplish the <br />requirements of the scope of services. <br />The total three-year agreement compensation of $975,000 is structured with an annual fee of <br />$246,265 plus a contingency of $78,735. The agreement compensation for the 2 -year extension, <br />exercisable by the City Manager and City Attorney, is also structured with an annual fee of <br />$246,265 plus a contingency of $78,735. The contingency provides for costs associated with <br />increased annual inspections resulting from potential future permit requirements. NPDES permit <br />requirements have consistently increased since inception. The contingency also provides for <br />costs associated with potential unforeseen tasks to achieve compliance and/or improve the City's <br />NPDES program. <br />Fiscal Year <br />Contract <br />Contingency <br />Total <br />2018-19 <br />$246,265 <br />$78,735 <br />$325,000 <br />2019-20 <br />$246,265 <br />$78,735 <br />$325,000 <br />2020-21 <br />$246,265 <br />$78,735 <br />$325,000 <br />Three -Year Total <br />$975,000 <br />25F-2 <br />