ORANGE, COUNTY OF (55) - 2016 - Laserfiche WebLink

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I XVI. NOTIFICATION OF PUBLIC EVENTS AND MEETINGS 2 A. CONTRACTOR shall notify ADMINISTRATOR of any public event or meeting funded in 3 whole or in part by the COUNTY, except for those events or meetings that are intended solely to serve 4 clients or occur in the normal course of business. 5 B, CONTRACTOR shall notify ADMINISTRATOR at least thirty (30) business days in advance 6 of any applicable public event or meeting. The notification must include the date, time, duration, 7 location and purpose of the public event or meeting. Any promotional materials or event related flyers 8 must be approved by ADMINISTRATOR prior to distribution. 9 10 XVII. RECORDS MANAGEMENT AND MAINTENANCE 1 I A. CONTRACTOR, its officers, agents, employees and subcontractors shall, throughout the term 12 of this Agreement, prepare, maintain and manage records appropriate to the services provided and in 13 accordance with this Agreement and all applicable requirements. 14 B. CONTRACTOR shall ensure appropriate financial records related to cost reporting, 15 expenditure, revenue, billings, etc., are prepared and maintained accurately and appropriately, 16 C. CONTRACTOR shall ensure all appropriate state and federal standards of documentation, 17 preparation, and confidentiality of records related to participant, client and/or patient records are met at 18 all times. 19 D. CONTRACTOR shall retain all financial records for a minimum of seven (7) years from the 20 commencement of the contract, unless a longer period is required due to legal proceedings such as 21 litigations and/or settlement of claims. 22 E. CONTRACTOR shall make records pertaining to the costs of services, participant fees, charges, 23 billings, and revenues available at one (1) location within the limits of the County of Orange, 24 F. If CONTRACTOR is unable to meet the record location criteria above, ADMINISTRATOR 25 may provide written approval to CONTRACTOR to maintain records in a single location, identified by 26 CONTRACTOR. 27 G. CONTRACTOR may be required to retain all records involving litigation proceedings and 28 settlement of claims for a longer tern as directed by ADMINISTRATOR. 29 H. CONTRACTOR shall notify ADMINISTRATOR of any PRA requests related to, or arising out 30 of, this Agreement, within forty-eight (48) hours. CONTRACTOR shall provide ADMINISTRATOR 31 all information that is requested by the PRA request. 32 33 XVIII. RESEARCH AND PUBLICATION 34 CONTRACTOR shall not utilize information and/or data received from COUNTY, or arising out of, 35 or developed, as a result of this Agreement for the purpose of personal or professional research, or for 36 publication. 37 // 20 of 25 X:\CONTRACTS - 2015 -\2015-2016-PH-Fn' Crr[ES MINI Giwh-rs-SANTA ANA FY 15.16 CA.000 SAN I S PHKK I6