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3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />B. CONTRACTOR's billings shall be on a fonn approved or provided by ADMINISTRATOR and <br />shall include information required by ADMINISTRATOR. Billings are due by the twentieth (20th) <br />calendar day of each payment date. Billings received after the due date may not be paid within the same <br />month. COUNTY should release payments to CONTRACTOR no later than twenty-one (2 1) business <br />days after receipt of the correctly completed billing form. <br />C. All billings to COUNTY shall be supported at CONTRACTOR's facility, by source <br />documentation including, but are not limited to, ledgers, books, vouchers,, journals, time sheets, payrolls, <br />appointment schedules, Client data cards, schedules for allocating costs, invoices, bank statements, <br />canceled checks, receipts, receiving records, and records of services provided. ADMINISTRATOR may <br />require CONTRACTOR to submit documentation in support of the monthly billing. <br />D. ADMINISTRATOR may withhold or delay any payment or partial payment if CONTRACTOR <br />fails to comply with any provision of this Agreement, including, but are not limited to, <br />CONTRACTOR's obligations with respect to data collection, reporting requirements, correcting <br />deficiencies, or delays in progressing satisfactorily in achieving all the terms of the Agreement. <br />E. COUNTY shall not reimburse CONTRACTOR for services provided beyond the expiration <br />and/or termination of the Agreement, except as may otherwise be provided under the Agreement, or <br />specifically agreed upon in a subsequent Agreement. <br />F. ADMINISTRATOR and CONTRACTOR may mutually agree, in writing, to modify the <br />Payments Paragraph of this Exhibit A to the Agreement. <br />III. RECORDS <br />A. ACTIVITY RECORDS -- CONTRACTOR shall maintain adequate records of its services <br />provided in sufficient detail to permit an evaluation of services. Records shall include sign in sheets for <br />events, flyers or other promotional materials, as well as an activity log for technical assistance. <br />B. FINANCIAL RECORDS — CONTRACTOR shall prepare and maintain accurate and complete <br />financial records of its costs and operating expenses. Such records shall reflect the actual costs of the <br />type of service for which payment is claimed. Any apportionment of or distribution of costs, including <br />indirect costs, to or between programs or cost centers of CONTRACTOR shall be documented, and shall <br />be made in accordance with generally accepted principles of accounting. <br />/1 <br />2of5 <br />XXONMACTS .2015 =2015.201 G P1iTrr Cm[s MrN i Glwrrrs-SANTA ANA FY 15-16 CA.DOC <br />EXHIBIT A <br />snN I SPHKKI6 <br />